Codification

Maintenance spares are usually available in plenty. They are repetitive in nature. The basic difficulty with the spare part management is that we do not know when the need of the item arises. And the non-availability of the item may cause severe or unpredictable loss also. Therefore, whether used or not, we keep the items in stock.

In course of time the items may become obsolete or may expire or the shelf life may be completed. Some other times, we may forget where the spares are stored. In some other occasions, the spare parts controller or stores clerk may be absent or transferred. In all such cases if the spare parts are not maintained systematically, and recorded properly, there will be huge loss that affects the organisation adversely. This problem can be overcome by coding all the spare parts of the company and maintaining by adhering to the codes. Further, the stocks can be reviewed easily if the data base is maintained in the computer and updated regularly or as when used.