Tools for collecting data, Project Management

Assignment Help:

Tools for collecting data

Improper or incomplete collection of data is a fundamental error which has an effect on all the subsequent actions. Data may be collected at the time of requirement by a quick scan, word of mouth, or even assumption. All these methods yield unsatisfactory results. A more deliberate method to collect data is the usage of check sheet.

A check sheet is a simple and powerful tool for collecting data. It is used to compile and record data. The four steps involved in using a check sheet are:

1.  Define events and data: It is very important to describe what will be collected and to establish the boundaries of the collection effort. Failure to do this will result in collecting wrong, not enough or irrelevant data.

2.  Decide  who,  what,  when,  how  and  why:  These  aspects  of  the collection effort are necessary for its ultimate success. Determining who collects the data establishes responsibility. The kind of data that would be collected is determined by adding detail to the definition of events and data in the previous step to prescribe exact data elements. The conditions under which data will be collected is determined by the when and where aspects. The method of collection and specific instructions to use the check list is described by the how aspect. The why aspect establishes the reason for collecting the data so that data collectors may understand the goal and may respond in the right way to unexpected situations.

3.  Design the check sheet: It should be designed to be clear and easy to use.  Instructions  and  terms  should  be  clear.  Physical  layout  should follow the logical order of the collection sequence of action and should facilitate easy navigation by users.

4.  Collect data: Take actions to collect data when all preparations are complete.

Check sheets are used only to collect and record data. These collected data act as a foundation for subsequent analysis. Once the data is compiled, check sheet users may apply additional analytic skills or tools or just plain common sense to obtain meaning from the collected data. A simple table of categories where users add a check as they collect the data in the form of check sheet.


Related Discussions:- Tools for collecting data

Factors affecting process design - level of product, Factors affecting Proc...

Factors affecting Process Design - Level of Product In today marketing environment mass produced products with high product quality offer a better competitive edge to the manu

The purpose of project management, QUESTION a) The purpose of project m...

QUESTION a) The purpose of project management is to achieve successful project completion with the resources available. Regardless of the method that is used to handle a projec

Quality - total quality management - elements of tqm, Quality is customer d...

Quality is customer defined: Quality of service or service excellence is a desire to maintain or strengthen the commitment to the library's philosophy of service to users. Qua

Operations and project management, Operations and project management: ...

Operations and project management: Operations and project management are very important functions in any organisation. Operations management is is concerned with the productio

Risk management plan , Creating a Risk Management Plan  The main aim of...

Creating a Risk Management Plan  The main aim of risk management is to develop a well-structured approach to deal with any kind of uncertainty, which create threats in the proj

Real life project, Real life project make as a project manager do it critic...

Real life project make as a project manager do it critical evolution 3000 words

What are interpersonal skills, Problem 1: How Performance Management wi...

Problem 1: How Performance Management will help in the achievement of organisation success? Problem 2: What are interpersonal skills? Show the importance of interperson

Matrix organisation structure, M a t r i x organisation A matrix o...

M a t r i x organisation A matrix organisation is a combination of functional and project organisation. A weak matrix organisation has most of the characteristics of a fun

Line Balancing, What du you understand by line balancing

What du you understand by line balancing

Define the revolution of changing in information technology, Define the rev...

Define the revolution of changing in information technology. Conversely, revolution of changing in the field of information technology has posed some of challenges for various

Write Your Message!

Captcha
Free Assignment Quote

Assured A++ Grade

Get guaranteed satisfaction & time on delivery in every assignment order you paid with us! We ensure premium quality solution document along with free turntin report!

All rights reserved! Copyrights ©2019-2020 ExpertsMind IT Educational Pvt Ltd