The purpose of a project initiation document, Project Management

Assignment Help:

S Company has been awarded the contract for the refurbishment of a local hotel. The overall timescale for the project has been agreed at 30 weeks (a high fast completion for this sort of project). The timescale is not flexible as the hotel requirement to re-open to host the wedding of a very famous and influential music star.  In order to meet this deadline the project has no contingency.

B has been assigned as project manager and has focused on selecting the project team which has meant that no full plan has yet been produced.  When one of the project team members asked about the tools and techniques to be used on the project, B seemed unsure about which ones would be most beneficial and suggested that he was going to rely on project management software.  The project team is concerned about the lack of control on the project as there appear to be no project milestones.

It has been brought to B's attention that the hotel would like to add additional activities to the original project specification and requires a meeting to discuss the implications of the changes to the overall project progression.  B has asked about the project initiation document which he feels should form the basis for the discussion of the changes.  B has been told that the 'brief document' compiled by the hotel is the only document available.

Describe to S Company the purpose of a project initiation document and what should have been included in the document for the hotel refurbishment project.

 

At the starting of a project a Project Initiation Document (PID) should be produced. This is sometimes referred to as the project charter. The purpose of the project initiation document (PID) is to define the overall mission, scope and deliverables needed, and the roles and responsibilities of the project stakeholders in order to provide the overriding terms of reference for the life of the project. The document can then act as a base document against which progress can be assessed.

Contents

Purpose Statement

From the detailed discussions with the hotel, information should be collected to describe why the project is essential i.e. why the refurbishment is being undertaken.

Scope statement

This should put boundaries to the hotel project by outlining the main activities. This section is significant in preventing 'scope creep' where additional activities are added making achievement of the cost and time objectives fully impossible. This appears to be what is happening with the hotel project and why a meeting is required.

Deliverables

This would list the objectives and tangible elements of the project like reports, assets and desired outcomes.  For the hotel project that would be the exact requirements for the refurbishment.

 


Related Discussions:- The purpose of a project initiation document

Crucial component of project management, Question: (a) Describe why ris...

Question: (a) Describe why risk management is a crucial component of project management. (b) Critically show the different responses to risks that should be developed ear

Define the term risk in risk management, Define the term risk in risk manag...

Define the term risk in risk management. Risk: It is the probability or chance of something which may or may not arise; this is something that can be quantified by using s

What does positive and negative npv indicate, Net Present Value (NPV) analy...

Net Present Value (NPV) analysis is a method of calculating the expected net monetary gain or loss from a project by discounting all expected future cash inflow and outflow to the

Why undertaking competitive analysis is important, S is enrolled on T Compa...

S is enrolled on T Company's management development programme.  Although S has a financial background, the aim of the management development programme is to help him to gain a bett

Benefits of value management over entire project lifecycle, Question: (...

Question: (a) Project Value Management has gained significant acceptance in different fields of business and is regarded as a useful tool for promoting project sustainability

Project risk and procurement management, The management of risk is proving ...

The management of risk is proving to be one of the most difficult tasks for the project management profession. How can risk be managed effectively and who should be responsible for

Human aspects of project management, Carry out a literature search and writ...

Carry out a literature search and write a short report on 'The Human Aspects of Project Management and its Influence on Project Performance'.  Report should be no more than 5 pages

Feedback mechanism - element of total quality management, The customer fee...

The customer feedback and employee feedback mechanisms are the essential requirements to create customer oriented quality culture. These feedback mechanisms perspectives an ac

Explain about privatisation of public sector undertakings, Explain about th...

Explain about the privatisation of public sector undertakings. The privatisation of public sector undertakings : After independence India opted for mixed economy. The priv

Write Your Message!

Captcha
Free Assignment Quote

Assured A++ Grade

Get guaranteed satisfaction & time on delivery in every assignment order you paid with us! We ensure premium quality solution document along with free turntin report!

All rights reserved! Copyrights ©2019-2020 ExpertsMind IT Educational Pvt Ltd