The Procurement Procedures give for bids to be opened in the presence of Bidders or their representatives if they select to attend. If you are the Chairperson of the Bid Opening Committee how would you organize and handle matters at the given stages:

(a) Preliminary preparations prior to opening of the Tender Box.

(b) Items to be looked into and read aloud.

(c) Items to be recorded and the manner in which they should be recorded.

(d) The records to be circulated and the purpose for which they should be circulated.