Factors determining arrangement of documents, Other Management

Assignment Help:

Factors Determining Arrangement of Documents:

Documents can be arranged in various ways in a library, e.g., by author, or by title, or by, subject or by basis such as size, language, colour of binding or any other such criterion. The needs of the readers may be the criterion one can consider for arrangement of documents in a library. Mills, in his book Modern Outline of Library Classification, lists the following possible characteristics determining the arrangements of documents: 

i) Age of reader: Children's books are distinguished from adult's books.
ii) Conditions attached to the use of the material: Books for lending are distinguished from those to be consulted within the library. Generally "Reference Books" come under this category.

iii) Documents of unusual size: Documents of an abnormal size, oversize or undersize, are shelved separately. This is done to conserve space in the stack area. 

iv) Documents of unusual gross body: Micro cards, gramophone records, tapes, slides and other audio-visual material and electronic documents are shelved separately.

v) Thought content of the document (subject matter): Factual literature is arranged by subject, imaginative literature by language or author.

vi) Language of the document: Documents in foreign languages are separately arranged in their original languages.

vii) Value of the document: Manuscripts and rare and costly documents are shelved separately.

viii) Peculiarities of form of presentation: Files of bound periodicals are separately shelved.

ix) Date of printing: Incunabula - early printed books - are shelved separately.

x) Local history collection: Documents dealing with various aspects of a place, locality or region are shelved separately.

xi) Gift collection: A large number of hooks may be gifted with the condition to shelve them separately.

The above factors influence the arrangement of documents in libraries. But thought content or subject arrangement (fifth in Mill's list) is still the dominant and important facto- for deciding the sequence of documents. All other factors in the above list are functional. Though a collection can be divided into several sections on the basis of any of the above functional factors, it would still be helpful to arrange documents in each section on the basis of subject matter. This leads to parallel sequences in the various collections in libraries. In any library, the total collection gets divided into some separate collections of general books and reference books, textbooks, journals, etc. There are, thus, many sequences of books on one and the same subject in the library. These sequences are known as "parallel sequences".


Related Discussions:- Factors determining arrangement of documents

Back charging, B ack charging: Back charging the contractor arises ...

B ack charging: Back charging the contractor arises when a certain scope of work included in the contract is either not carried out or carried out defectively. When such an

What do you mean by incoterms, Question 1 Discuss the features of inter...

Question 1 Discuss the features of international business environment. Why is it necessary to closely analyse the international environment? Question 2 What is the role

Rules of thumb for a competitive negotiation, Rules of thumb for a competit...

Rules of thumb for a competitive negotiation:    Stick to your planned target and walk away points.    You are likely to get a better overall deal if you make a larger nu

Explain the term safe system of work, QUESTION 1 Describe the powers th...

QUESTION 1 Describe the powers the Permanent Secretary may exercise for the purpose of enforcing the Occupational safety and Health Act, 2005. QUESTION 2 (a) Explain th

What is the importance of technology diffusion, Question 1 Write a short n...

Question 1 Write a short note on technology strategy. Describe in detail about the innovation management Question 2 What is the importance of technology diffusion? What are t

Construct a cedar eee analysis for an event, Question 1: You are to set...

Question 1: You are to set up your biggest conference room for a cocktail party for a renowned bank in Mauritius. The cocktail is scheduled to start at 19h00. However, the same

Please value the company with a dcf analysis, LogicSoft Inc., a start-up th...

LogicSoft Inc., a start-up that provides enterprise logistic software to transportation companies, is in negotiations with a new customer for a sales contract.  The software is hig

Listening skills, Listening Skills To be an effective communicator you ...

Listening Skills To be an effective communicator you should not only be a good listener but should also know how to express your ideas. By listening perfectly to others you wil

Reference work - library management, REFERENCE WORK: The purpose of re...

REFERENCE WORK: The purpose of reference work is to allow information to flow efficiently from information sources to those who are looking for it. In the day to day activitie

Production and materials management, Explain intermittent and continuous op...

Explain intermittent and continuous operations. Under what type of situation it would be used in automobile industry?

Write Your Message!

Captcha
Free Assignment Quote

Assured A++ Grade

Get guaranteed satisfaction & time on delivery in every assignment order you paid with us! We ensure premium quality solution document along with free turntin report!

All rights reserved! Copyrights ©2019-2020 ExpertsMind IT Educational Pvt Ltd