Factors determining arrangement of documents, Other Management

Assignment Help:

Factors Determining Arrangement of Documents:

Documents can be arranged in various ways in a library, e.g., by author, or by title, or by, subject or by basis such as size, language, colour of binding or any other such criterion. The needs of the readers may be the criterion one can consider for arrangement of documents in a library. Mills, in his book Modern Outline of Library Classification, lists the following possible characteristics determining the arrangements of documents: 

i) Age of reader: Children's books are distinguished from adult's books.
ii) Conditions attached to the use of the material: Books for lending are distinguished from those to be consulted within the library. Generally "Reference Books" come under this category.

iii) Documents of unusual size: Documents of an abnormal size, oversize or undersize, are shelved separately. This is done to conserve space in the stack area. 

iv) Documents of unusual gross body: Micro cards, gramophone records, tapes, slides and other audio-visual material and electronic documents are shelved separately.

v) Thought content of the document (subject matter): Factual literature is arranged by subject, imaginative literature by language or author.

vi) Language of the document: Documents in foreign languages are separately arranged in their original languages.

vii) Value of the document: Manuscripts and rare and costly documents are shelved separately.

viii) Peculiarities of form of presentation: Files of bound periodicals are separately shelved.

ix) Date of printing: Incunabula - early printed books - are shelved separately.

x) Local history collection: Documents dealing with various aspects of a place, locality or region are shelved separately.

xi) Gift collection: A large number of hooks may be gifted with the condition to shelve them separately.

The above factors influence the arrangement of documents in libraries. But thought content or subject arrangement (fifth in Mill's list) is still the dominant and important facto- for deciding the sequence of documents. All other factors in the above list are functional. Though a collection can be divided into several sections on the basis of any of the above functional factors, it would still be helpful to arrange documents in each section on the basis of subject matter. This leads to parallel sequences in the various collections in libraries. In any library, the total collection gets divided into some separate collections of general books and reference books, textbooks, journals, etc. There are, thus, many sequences of books on one and the same subject in the library. These sequences are known as "parallel sequences".


Related Discussions:- Factors determining arrangement of documents

Persuasion, Persuasion When communication is your goal often is to pers...

Persuasion When communication is your goal often is to persuade the audience to get the message that you are conveying to them. Persuasion is connected to the feasibility of th

Briefly explain the responsibilities of the supervisor, The receiving and s...

The receiving and shipping department for WXS Inc. has the worst safety record in the company. Falling, lifting, impact injuries are common in this department. As the Director of W

Type of building, Type of Building: The  number  of floors has direct effe...

Type of Building: The  number  of floors has direct effect on the  which  should be used.  Single  story building  the most  common  type  being  built today  lends  themselves to

Explain what you understand by strategic analysis, QUESTION 1 a) Explai...

QUESTION 1 a) Explain what you understand by strategic analysis b) What tools are available for environmental scanning? Select one and discuss its main components, supportin

Bound register - ledger form - conventional forms, Bound Register - Ledger ...

Bound Register - Ledger Form: In this form, the entries of documents of a library are written by hand in a bound register or ledger, pages are set apart for different letters

Ala rules - british museum cataloguing rules, ALA Rules : American Lib...

ALA Rules : American Library Association. ALA Catalog Rules: Author and Title Entries. - Prel 2nd ed. - Chicago: American Library Association, 1941.  Within two decades of

Contract close-out, C ontract  close-out:   Contract  close-out  be...

C ontract  close-out:   Contract  close-out  begins  with  checking  for physical completion, i.e., whether all services have been performed and products delivered. Closeout

Features for the best physical form of library catalogue, FEATURES FOR THE ...

FEATURES FOR THE BEST PHYSICAL FORM OF LIBRARY CATALOGUE: Despite the widespread use of the computer for cataloguing, a great many catalogues in the conventional format, such

What is business excellence, Question 1 i) Explain the principles and impo...

Question 1 i) Explain the principles and importance of Quality ii) Differentiate between Quality Control and Quality Assurance Question 2 QFD is a customer driven planni

Components of hrd-strategic and operational planning , Strategic and Operat...

Strategic and Operational Planning Strategic and Operational Planning Strategic and operational planning is largely confined to defining the objectives of the organisation,

Write Your Message!

Captcha
Free Assignment Quote

Assured A++ Grade

Get guaranteed satisfaction & time on delivery in every assignment order you paid with us! We ensure premium quality solution document along with free turntin report!

All rights reserved! Copyrights ©2019-2020 ExpertsMind IT Educational Pvt Ltd