Reference no: EM132802418

BSBPMG512 Manage project time - Australian Vocational Training Institute

ASSESSMENT: REVIEW PROJECT TIME MANAGEMENT AND IMPLEMENT CHANGES

Task summary

In this assessment task, you will need to assess the project's progress, and estimate variances to the baseline. You must then develop and implement actions that will keep the project on schedule.
This assessment is to be completed in the simulated work environment in the RTO.
Required
• Computer with Microsoft Office and access to the internet
• Project Report Template

Assessment Task Instructions

It is now May 14th, just over one month since the initial project team meeting.

As the project team members are busy on other projects, some of them interstate, meetings have been sporadic rather than regular. Regular email exchanges with the team members, however, have shown that all of the activities have been progressing as scheduled. Today was the first time that the group has met all together. As you asked each team member to give their progress, you were told the following:

• Donna Chisholm reported that she has only received confirmation from two of the speakers. She has tried telephoning them, but hasn't been able to speak to the other two yet. Donna asked for another two weeks, by when she assures you, she will have speaker confirmations and topics finalised.
• Dan Streep booked the Park Royal yesterday after assessing the quotes received, and discussing the choice with Edith Partridge. Unfortunately, he received a most apologetic telephone call this morning to tell him that the Park Royal's Managing Director had already assured a pharmaceutical company that they could book the venue for the whole week-end, including the Friday. Dan will go back to the list of quotes and discuss a new choice with Edith Partridge later that day.
• Erin O'Donnell, the Manager Networks Marketing Manager, is still waiting on the speakers, topics and venue before he can put the promotional material together. He has spoken to the printers, and they are still expecting to receive the brochure soon so they can be printed in time.

Complete the following activities:

Question 1. Write a report on the project's progress.
Your report should include the following:
• A review of the milestone and communication requirements from your Project Management Plan
• Review of feedback from project team members on milestone achievements.
• Review of how the progress of activities measures up to the agreed schedule.
• Forecast the impact of any changes to the baseline Project Schedule
• Identify any baseline Project Schedule variance(s)
• Your responses to the changes, and how these will maintain the project objectives

Use the Project Report Template to guide your work.

Question 2. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachment, and seek their feedback and approval to move forward with the project.
Attach your Project Report to the email.

Question 3. Review and alter the Project Schedule.
Change the Project Schedule to reflect the changes approved by the CEO.
Save this chart as Revised Project Schedule.

Question 4. Send an email to all project team members (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should set out the changes to the baseline Project Schedule that you have discussed with the CEO.

Each team member should be made aware of changes to the tasks that they must complete, and by when they should be completed.

Attach your revised project schedule to the email.