Reference no: EM132991196

BSBMGT407 Apply Digital Solutions To Work Processes

Assessment Task 1: Workplace digital applications project

Task summary
This assessment task requires you to conduct research and develop a briefing report about current and innovative workplace digital applications. You will then be required to research cloud computing systems and set up and upload your briefing report to a public cloud computing system. Your assessor will observe you setting up and uploading the cloud computing system.

Required
• Access to textbooks/other learning materials
• Computer and Microsoft Office
• Access to the internet
• Briefing Report Template

Carefully read the following:
1. Conduct research
The first part of this assessment requires you to conduct research about workplace digital applications.

You will use your research to write a briefing report about the workplace digital applications that you have researched. Your assessor will provide you with a template for developing the report. Review the template prior to commencing your research. The report should write in clear and concise English.

Your research should address the following:
a. General trends and innovations in digital technology applicable to workplaces. You will need to research at least 5 trends/innovations, given an overview of each and briefly discuss what the trend/innovations means for a workplace.
b. Identify and review at least six workplace digital applications (two each for communications, technologies, and networks) that could be used for the following:
o Workplace communications (i.e. any digital tools that allow two or more people to communicate with each other and that may be written, verbal, visual, audible or a combination of these).
o Technologies that can be used in any area of the workplace e.g. hardware and software, learning management systems, record management and document management systems.
o Networking through digital applications to form and/or maintain relationships with other individual or organisations.

Note that you may focus on general technology, such as project management software, as well as a specific version of the technology, such as Wrike.

For each of the digital applications you identify, make notes to use in developing your briefing report. The report must address, as a minimum:
Name of the digital application
Brief description of the digital application, including its use in the workplace At least one benefit of using the digital application.

c. An important part of accessing digital information is to review the validity and reliability of information sources. Research the Internet to find out about assessing the validity and reliability of digital information sources. Your report should list at least five questions that should help to assess the validity and reliability of a digital information source.

d. In your briefing report, you will also be required to list at least three of the information sources you have used to research digital applications and for each of those sources answer each of the questions you have developed to determine and report on the validity and reliability of the identified information sources. You must provide an overall rating of the validity and reliability of each of the three information sources you used.

e. The final part of the research requires you to investigate legislation and regulations relevant to intellectual property and digital technology. Your research should address:
o Discuss intellectual property risks in relation to digital technology.
o List at least five Acts or Regulations that apply.
o Name of Act or Regulation that regulates intellectual property and digital content
o Its purpose and scope
f. Finally, you will need to research the key elements a workplace would need to consider when evaluating digital technology and information options to determine if they are fit for their purpose. You will need to discuss your findings in your report.

2. Develop briefing report
The next part of this report requires you to develop a briefing report based on the research you conducted above. Use the Briefing Report Template provided by your assessor to document the research that you conducted.

3. Research cloud computing system
In this part of the assessment, you are required you to research and set up a suitable cloud computing system, which you will use to share your briefing report with your assessor.

Research at least three options. At least one the options should be a public cloud computing system (which is the one you will use to file and share your briefing report with your assessor).

Your research should address:
the name of the cloud storage service
how it compares to other services - the advantages of disadvantages of each

brief description of the cloud computing systems storage capability
pricing and plans (as applicable).

Send an email to your assessor advising of the three systems you have researched and your comparisons, ensuring you address all of the above points, as well as advising which Cloud Computing System you are going to use based on your research and analysis.

4. Upload document to cloud computing system
The final part of this assessment requires you to set up the public cloud computing system you have identified from your research.

Your assessor will observe you completing this task using the observation checklist included in this assessment tool. Your assessor will also video you as proof that you have completed this task.

You will need to complete all of the following activities to show your assessor that you can use a cloud computing system.

• Set up an account in the public cloud computing system.
• Log into your account.
• Create a suitable folder to which you will upload your briefing report
• Upload the briefing report
• Share the briefing report with your assessor as per the sharing process for the system.

Assessment Task 2: Online meeting project

Task summary

This assessment task requires you to research and identify appropriate online meeting software, develop instructions for using the software to participate in a meeting and develop online meeting protocols.

You are also required to develop a presentation about one of the workplace digital applications you researched in Assessment Task 1 and then setting up and conducting a meeting about this digital application using the online meeting software.

You will then be required to provide this information to your assessor in the form of a training session.

Required

• Computer with Microphone, Microsoft Office and access to the Internet
• Online meeting software
• Presentation package such as Prezi or PowerPoint
• Printer
• Meeting space

Carefully read the following:
You work for a company that has offices in Sydney, Melbourne and Brisbane. As senior managers are based across different offices, meetings are usually held in any one of offices, with senior managers travelling interstate to meetings.

The company has recently decided to conduct at least 50% of meetings online and has asked you to investigate relevant software solutions. As documents will also need to be shared during meetings, the solutions will also need to accommodate this.

Complete the following activities:

1. Conduct research and outline findings
As per the scenario information, conduct research to identify potential solutions for the company. Identify and review at least three online meeting solutions, with at least one of the solutions being a free for use software, which you will use for the next part of the assessment.

Your research should address the following:
» Name of software
» Key features of the online meeting software, including system and equipment requirements
» Plans/pricing as applicable
» Key benefits.

Select a valid and reliable option that fits the organisation's purpose and outline your reasons for selection.

Using your research, prepare a brief report (half a page approximately) that includes your comparison and preferred solution to submit to your assessor. Submit the report to your assessor via email.

2. Prepare for online meeting
You are now required to prepare for the online meeting with your assessor.

Complete the following preparation tasks:
a. Access or download the online meeting software and familiarize yourself with the system.
b. Research online meeting protocols. Identify at least 6 protocols that should be followed and make notes for use in the procedure you will develop as indicated below.
c. Based on the above, develop a brief procedure that could be used by staff members about how to use the online meeting system (including accessing and downloading software, setting up a meeting, how to use audio and share documents and any other important information,), as well as the online meeting protocols to be followed. This document should be approximately one-page.
d. Next prepare a short presentation using Prezi or Power point about one of the digital applications you researched in assessment task 1. You will use this presentation in the final part of the assessment. The presentation should be for approximately two-three minutes and address the following:
- The name of the application
- Brief description of the application, including its use in the workplace
- The benefits of using the application
- How to access the digital application
- Any costs involved.

3. Provide training and support for online meeting software
In this part of the assessment, you will meet with your assessor (in the role of a member of staff) to provide training and support in how to use the online meeting software.

Provide a hard copy of the procedures you developed for using online meeting software and go through the online meeting protocols and the instructions on how to download and install the software.

Give your assessor the opportunity to practice using the online meeting software and ask questions. You are also required to demonstrate effective communication skills, including speaking clearly and concisely, and active listening to confirm understanding.
After the meeting, send an invitation to the online meeting using the software you have identified. Your assessor will advise you of the meeting date and time. Use the online meeting software to send the invitation for the meeting. Attach your instructions and meeting protocol document to your assessor's invitation.

4. Conduct meeting using online meeting software
The final part of this assessment requires you to conduct an online meeting. The purpose of this meeting is to talk about the digital application you chose using your presentation to guide you through the meeting.

Your assessor will be in another room on their own computer to observe your performance. Remember to give your assessor the opportunity to ask questions and make sure you follow the meeting protocols you developed earlier.

Assessment Task 3: Intellectual property project

Task summary
In this task you are to review Google's policy on copyright at the link below and answer all the questions. You will also develop and submit a copyright infringement notice.

Review the following Google policy on copyright and then answer the questions:
1. List three examples of works that are copyright protected.
2. Explain the concept of fair use in your own words, ensuring you discuss each of the four fair use factors.
3. Explain the concept of a creative commons licence.
4. In your own words, explain the difference between copyright and trademarks and patents.
5. In your own words, explain the relevant regulations and policies for copyright and privacy.

Read the following information:
You operate a small business, Grow Management Consultancy, and produce a monthly blog about all aspects of leadership and management.

Assume the blog site is at www.growmanagement.net.au/blog
Your most recent blog (April 2019) is about Leadership in the digital age. You have just been searching the Internet to find out about topics that you think might be of interest to your readers and you find that a competitor, Better Management Consultants has posted your blog on their blog page as their own. Assume that the website address that includes the blog is www.betterMC.net.au/weeklyblog and the date of the blog is shown as 16 May 2019, 2 weeks after you originally produced your work.

6. Follow the instructions on the Copyright Infringement Notification Requirement and submit a complaint. Note your contact details should be your own in the role of the owner Grow Management Consultants. The complaint should be submitted via email to your assessor.

Attachment:- Apply Digital Solutions To Work Processes.rar