Reference no: EM133086805

BSBOPS501 Manage business resources

Learning goal 1: You are able to conduct project authorisation activities.

Learning goal 2: You are able to define and document the project scope.

Learning goal 3: You are able to manage control processes for the project scope.

Project authorisation

Part 1: Brainstorm

Firstly, review the following slideshow, which provides an overview of the PMBOK's five-phase project lifecycle:

What is included in a project scope? Brainstorm all the activities that you think are involved in project scoping.

Phase 1: Initiation/concept

Major activities include identifying the project objectives and resources required to achieve them.

Phase 2: Planning and Development

Once a project is approved a project manager and team will be formally appointed. Authorisation for the project will occur and then the team will be briefed on the activities that are required.
Key stakeholders are consulted for agreement and approval on the objectives and deliverables. The project manager will then:
o define work activities
o identify any constraints, assumptions, timelines, budget and resources
o define project outcomes as a basis for the evaluation of project performance
o develop the scope management plan.

Phase 3: Implementation

Scoping functions include implementing the agreed scope management procedures and processes and review of the project progress. Any changes are monitored, and change control procedures used to ensure that the outcomes and deliverables are continued to be met under the new circumstances.

Phase 4: Review

A final review of project processes and evaluation of achieved objectives and delivered outcomes are made. It will identify issues, recommend improvements and document any recommendations for future projects.Research and discuss

Part 2:

Find an example document for each of the following. This can be researched on the internet, or you can source it from your workplace:
• Project charter
• Project scope statement
• Project scope management plan
Save a copy of each example in your folder for future reference.
What is the difference between the project charter and project scope statement?

Part 3:

a) Consider the organisation that you work for, or one that you have worked in the past. What was the procedure for project authorisation? List the steps.
Using the internet for research, find a project authorisation template. List the headings from the document and keep a copy of the template for future reference.

b) Using the internet for research, or using your own knowledge, discuss the following:
• Upfront authorisation approaches
• Authorisation at critical review points
• Scope statements, checklists and pro-formas

Part 4:
Using a project that you have worked on in the past, or using the internet; research an authorisation checklist for a project. List down items that may be addressed in project authorisation.

Part 5:
a) What project management tools have you used before? Did they work?
Was there flexibility? What didn't work?

b)

Source one example for each of the following:
• GANTT chart - this could be a screen shot of an example or a copy of documentation from the workplace
• Project scheduling software - this could be a link to a software demo on the internet or a screen shot from the workplace.

Attachment:- Manage business resources.rar