Reference no: EM131449989

Question: Developing Interpersonal Skills

We note in the chapter that having a broad range of interpersonal skills to draw on makes us more effective organizational participants. So what kinds of interpersonal skills does an individual need in today's workplace? Robert Quinn, Kim Cameron, and their colleagues have developed a model known as the "Competing Values Framework" that can help us identify some of the most useful skills.40 They note that the range of issues organizations face can be divided along two dimensions: an internal-external and a flexibility-control focus. This is illustrated in Exhibit 1-5. The internal-external dimension refers to the extent that organizations focus on one of two directions: either inwardly, toward employee needs and concerns and/or production processes and internal systems; or outwardly, toward such factors as the marketplace, government regulations, and the changing social, environmental, and technological conditions of the future.

The flexibility-control dimension refers to the competing demands of organizations to stay focused on doing what has been done in the past vs. being more flexible in orientation and outlook. Because organizations face the competing demands shown in Exhibit 1-5, it becomes obvious that managers and employees need a variety of skills to help them function within the various quadrants at different points. For instance, the skills needed to operate an efficient assembly-line process are not the same as those needed to scan the environment or to create opportunities in anticipation of changes in the environment. Quinn and his colleagues use the term master manager to indicate that successful managers learn and apply skills that will help them manage across the range of organizational demands; at some times moving toward flexibility, at others moving toward control, sometimes being more internally focused, sometimes being more externally driven.41 As organizations increasingly cut their layers, reducing the number of managers while also relying more on the use of teams in the workplace, the skills of the master manager apply as well to the employee. In other words, considering the Competing Values Framework, we can see that both managers and individual employees need to learn new skills and new ways of interpreting their organizational

contexts. Continuing to use traditional skills and practices that worked in the past is not an option. The growth in selfemployment also indicates a need to develop more interpersonal skills, particularly for anyone who goes on to build a business that involves hiring and managing employees.

Exhibit 1-6 outlines the many skills required of today's manager. It gives you an indication of the complex roles that managers and employees fill in the changing workplace. The skills are organized in terms of four major roles: maintaining flexibility, maintaining control, maintaining an external focus, and maintaining an internal focus. The Learning About Yourself Exercise on page 23 helps you identify your own strengths and weaknesses in these skill areas so that you can have a better sense of how close you are to becoming a successful manager. For instance, on the flexibility side, organizations want to inspire their employees toward high-performance behaviour. Such behaviour includes looking ahead to the future and imagining possible new directions for the organization. To do these things, employees need to think and act like mentors and facilitators.

It is also important to have the skills of innovators and brokers. On the control side, organizations need to set clear goals about productivity expectations, and they have to develop and implement systems to carry out the production process. To be effective on the production side, employees need to have the skills of monitors, coordinators, directors, and producers. The Working With Others Exercise on page 24 will help you better understand how closely your views on the ideal skills of managers and leaders match the skills needed to be successful in the broad range of activities that managers and leaders encounter. At this point, you may wonder whether it is possible for people to learn all of the skills necessary to become a master manager. More important, you may wonder whether we can change our individual style, say from more controlling to more flexible. Here's what Peggy Witte, who used to be chair, president, and CEO of the now-defunct Royal Oak Mines, said about how her managerial style changed from controlling to more flexible over time: "I started out being very dictatorial. Everybody in head office reported to me. I had to learn to trust other executives so we could work out problems together."42 So, while it is probably true that each of us has a preferred style of operating, it is also the case that we can enhance the skills we have or develop new ones if that is something we choose to do. Learning to

work well with others, listening to others, and building trust are skills that are certainly worth trying to master

Assessing Skills

After you've read this chapter, take the following SelfAssessments on your enclosed CD-ROM:

26. Am I likely to become an entrepreneur?

47. How motivated am I to manage?

48. Am I well-suited for a career as a global manager

Practising Skills

As the father of two young children, Marshall Rogers thought that serving on the board of Marysville Daycare would be a good way to stay in touch with those who cared for his children during the day.43 But he never dreamed that he would become involved in union-management negotiations with daycare-centre workers. Late one Sunday evening, in his ninth month as president of the daycare centre, Rogers received a phone call from Grace Ng, a union representative of the Provincial Government Employees' Union (PGEU). Ng informed Rogers that the daycare workers would be unionized the following week. Rogers was stunned to hear this news. Early the next morning, he had to present his new marketing plan to senior management at Techtronix Industries, where he was vice-president of marketing. Somehow he made it through the meeting, wondering why he had not been aware of the employees' unhappiness, and how this action would affect his children.

Following his presentation, Rogers received documentation from the Labour Relations Board indicating that the daycare employees had been working to unionize themselves for more than a year. Rogers immediately contacted Xavier Breslin, the board's vice-president, and together they determined that no one on the board had been aware that the daycare workers were unhappy, let alone prepared to join a union. Hoping that there was some sort of misunderstanding, Rogers called Emma Reynaud, the Marysville supervisor. Reynaud attended most board meetings, but had never mentioned the union-organizing drive. Yet Reynaud now told Rogers that she had actively encouraged the other daycare workers to consider joining the PGEU because the board had not been interested in the employees' concerns, had not increased their wages sufficiently over the past two years, and had not maintained communication channels between the board and the employees. All of the board members had full-time jobs elsewhere, and many were upper- and middle-level managers in their own companies.

They were used to dealing with unhappy employees in their own workplaces, although none had experienced a union-organizing drive. Like Rogers, they had chosen to serve on the board of Marysville to stay informed about the day-to-day events of the centre. They had not really thought of themselves as the centre's employer, although, as board members, they represented all the parents of children enrolled at Marysville. Their main tasks on the daycare-centre board had been setting fees for the children and wages for the daycare employees. The board members usually saw the staff members several times a week, when they picked up their children, yet the unhappiness represented by the union-organizing drive was surprising to all of them. When they met at an emergency board meeting that evening, they tried to evaluate what had gone wrong at Marysville.

1. If you were either a board member or a parent, how would you know that the employees taking care of your children were unhappy with their jobs?

2. What might you do if you learned about their unhappiness?

3. What might Rogers have done differently as president of the board?

4. In what ways does this case illustrate that knowledge of OB can be applied beyond your own workplace?