Reference no: EM132349546

Questions to answer:

Q1: What legislation covers the activity you are auditing? Example: dangerous goods storage, noise, waste segregation or the activity you are choosing

1.1 authority and enterprise requirements pertinent to the operations of the workplace are identified and followed

Q2. Identify which area (receiving bay, storage, despatch, dangerous goods) within the warehouse you are auditing and identify the relevant authorities involved in that aspect of the operations. Include in your answer; which enterprise requirements are important to the operation and what tools are you going to use to monitor the performance of that area.

1.2 Practices and facilities required to be audited are identified and implications of non-conformance established

Q3: What facility (receiving process from one supplier, dangerous goods store - gas cylinder storage, despatch process to a particular customer or industry sector) are you going to audit and if you find any non-conformances within the process or the operation; what are the implications or results going to be for the operation?

Technical and/or calibration requirements for audits are noted and, where necessary, appropriate support personnel are identified

Q4: Identify at least two (2) Technical and Calibration requirements that can be checked in an audit in relation to the process you have chosen

1.3 Work schedules are investigated to identify appropriate schedule for audit

Q5: What workplace processes and / or considerations need to be taken into account when planning an audit?

Please tick the appropriate answers. You can tick more than one answer if you think it appropriate. Be very detailed in your reading of the considerations.

Example: Do we only do an audit when it is convenient for us or do, we do an audit when it is required by the process or procedure?

Section I - Schedule internal audit
• 2.1 Audit timings are planned to ensure that relevant procedures are conducted within workplace agreed time intervals and timeframes
Section J - Q6: What tools are available to the company in preparation of an audit, so that:
• The company can use its' resources effectively and efficiently
• Plan time and resource allocation for the audit process
• Ensure that the necessary Human, mechanical, administration, measurement tools and processes can be available at the right time and place for the audit
• Conduct a Cause and Effect exercise
• Plan a Trial to enact a solution to a problem
• Risk Analysis or Risk mitigation process

• 2.2 Audit frequency is adjusted to ensure minimal disruption to the workplace

Q7: What things do you need to consider when planning an environmental audit so that it does not disrupt the workplace activity any more than it has to or cause injury to personnel?

Students are itemise the considerations with a brief explanation of why the consideration is important towards the successful conduct of an audit.

2.3 Contact is made with appropriate personnel and appointments for the audit are made

Q8: What are the required elements for a successful communication plan? Your plan needs to communicate to the various stakeholders about your intentions to organise, conduct, and assess the results of an environmental audit. Students are to include a communication plan to demonstrate their competence

Section K - Conduct environmental audit and document findings
3.1 Operational procedures and assessment methods for the environmental audit are confirmed with affected personnel
Section L - Q9: Howwould you communicate and negotiate the arrangementsfor an audit, with the relevant stakeholders in order to gain their support and co-operation, so you could do the audit as scheduled. Students need to outline the communication process and list 3 things that are important for a smooth audit. Example: having the equipment available when required.

3.2 Observations and interviews are conducted with (any) required approved third party
Q10: In regard to your chosen topic to audit, please list the third-party personnel that you may need to either observe of interview. Students are to explain what a third party person is and how they may contribute to the audit process.
Section M - Example: if monitoring noise emissions in a warehouse operation, you may need to interview the maintenance manager in charge of forklift servicing if noise emissions are outside the permissible range.

Section N -
3.3 Documentation of observations and interview responses is completed
Q11: In regard to question 10, what evidence is required to prove thethird-party interviews and discussions occurred. Students are to list the evidence required and how it could be obtained and filed for as evidence.

Section O - Report environmental audit results
• 4.1 Outcomes of the audit process are compared to workplace procedures
Section P - Q12: As part of the audit process, the auditors need to compare the results of the audit to the actual workplace practice reports and see if there are any discrepancies. How would you suggest that you conduct this process and why is it necessary in the first place? Students are to explain the term ‘benchmarking' and how it applies to auditing within an industry.
• 4.2 Audit results are discussed with relevant personnel
Q13: What process would you put in place so that the results of the audit; is able to be discussed with relevant personnel and stakeholders?

• 4.3 Reports of non-compliance are documented including options for environmental system improvements
Section Q - Q14: What should the process be for documenting all the results of the audit and how are they to be filed at the conclusion of the audit?

4.4 Reports are forwarded to appropriate personnel for action

Q15: Case Study: In the scenario where it was found that the Dangerous Goods Segregation Regulations are not being met and that various instances of large quantities of goods classification 4.3, 5.1 and 5.2 are being stored in close proximity to each other; and yesterday, this has caused an explosion resulting in a concrete wall collapse. Students need to develop an appropriate response to this accident. In the response, students need to outline and address the following points:
• Who are the specific personnel inside and outside your business that need to be informed?Ge specific in the various job titles. Do not just say ‘management' and ‘staff'
• Is this a reportable incident to WorkSafe and briefly explain why and list any legislation you think is appropriate?
• What information Systems would be required to communicate to the various stakeholders about the accident? Explain why they are required and your reasons for using them. Explain who you are going to communicate with and why and how.
• What guidance tool should the company be using to store these products appropriately?There is a tool released by WorkSafe and the suppliers of Dangerous Goods to guide companies in the safe storage and transport of Dangerous Goods. In this question you need to identify the name of the tool.
• What procedures should be actioned to control the situation?
• Include in your answer; a basic description of these goods and why they are not to be stored in close proximity. Example: What is a 4.3 classified good? What is a 5.1 classified good? What is a 5.2 classified good?
• Answer - 200 - 250 words in a brief report style document. Assume you are the Logistics Manager in charge, and you are advising both senior and junior management on what should be done.

Q16: What is the process in dealing with the non-compliance documents at conclusion of the audit? Do they need to be actioned and filed away, or just filed with the other documentation?

Q17: As part of a businesses' sustainability program, the auditing process plays a major role in implementing and reviewing policy settings. Briefly explain the how auditing business practices supports the sustainability goals of a business.

Q18. What is the effect of poor business practices on the long-term sustainability?

Attachment:- Conduct environmental Audits.rar