Reference no: EM132764109

BSBPMG512 Manage project time

Activity 1A

Objective To provide you with an opportunity to developwork breakdown structure with sufficient detail to enable effective planning and control.

Activity What is a work breakdown structure?

What may a work breakdown structure include?

What software is available to assist in developing a WBS?

What can a well-organised WBS can help with?

Using an example project that is related to your own organisation, describe the process of the development of the WBS.

Activity 1B

Objective To provide you with an opportunity toestimate duration and effort, sequence and dependenciesof tasks, to achieve project deliverables.

Activity What are project deliverables? Give examples.

When estimating the duration and effort of your project, what should you remember?

What are dependencies?

What are the four types of dependency relationships?

Briefly explain what a Gantt Chart is.

For the example project you chose in Activity 1A, draw what simple Gantt Chart should look like.

Activity 1C
Objective To provide you with an opportunity to use project scheduling tools and techniquesto identify schedule impact on project time management, resource requirements, costs and risks.

Activity What is a project schedule?

What do you need in order to create your project schedule?

Give examples of project scheduling tools and techniques.

Create a simple project schedule for your example project.

Explain how you can use project scheduling tools and techniques to identify schedule impact. Relate this to your example project.

Activity 1D

Objective To provide you with an opportunity to contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders.

Activity What is a schedule baseline?

What is this schedule baseline useful for?

How can you communicate the schedule to stakeholders?

What are the benefits of having a communication plan in place?

Choose a type of communication channel. Outline a brief draft of what your method will entail.

Activity 2A

Objective To provide you with an opportunity to implement mechanisms to measure, record and report progress of activities according to agreed schedule.

Activity Why is it necessary to measure, record and report the progress of a project?

Give examples of methods of the measurements of progress.

What things should be included in a progress report?

For your example project from Activity 1A, briefly outline how you will measure, record and report the project's progress in relation to the schedule.

Activity 2B

Objective To provide you with an opportunity to conduct ongoing analysis to identify baseline variance.
Activity What does a baseline include?

How can you assess the progress of a project?

What is a variance table?

For your example project, explain how you will record the baseline variance between the actual and planned progress.

Activity 2C

Objective To provide you with an opportunity to analyse and forecast impact of changes to the schedule.

Activity What is a change control system?

What six steps are involved within a change control system?

When analysing and forecasting the impact of change, what questions should you consider?

What is IA and what does it include?

Activity 2D

Objective To provide you with an opportunity to review progress throughout project life cycle and implement agreed schedule changes and develop responses to potential or actual schedule changes and implement them to maintain project objectives.
Activity What are the stages within a project life cycle? Briefly explain what each phase involves.

When reviewing the progress of your project, what should you ask yourself?

What are KPIs? Give relevant examples.

Give examples of the methods that you can use to measure the progress of your project activities.

Give examples of agreed schedule changes.

Activity 3A

Objective To provide you with an opportunity toreview schedule performance records to determine effectiveness of time management activities.

Activity What can effective time management help you to do?

When may a review of your project's schedule performance occur?

Give examples of schedule performance records.

For one of the examples above, discuss how you would review it in order to determine the effectiveness of your time management activities.

Activity 3B

Objective To provide you with an opportunity to identify and document time management issues and recommend improvements.

Activity Give five examples of time management issues that may occur within a project. How would respond to each issue?

Skills and Knowledge Activity

Objective To provide you with an opportunity to demonstrate your knowledge of the foundation skills, knowledge evidence and performance evidence.
Activity Complete the following individually and attach your completed work to your workbook.

The answers to the following questions will enable you to demonstrate your knowledge of:
• Reading
• Writing
• Oral Communication
• Numeracy
• Interact with others
• Get the work done
• Explain estimation techniques to determine task duration and resource effort
• Explain procedures for identifying critical path
• Explain procedures for managing project baselines, establishment and variance
• Summarise project life cycle phases and describe each phase
• Explain best-practice time management methodologies, their capabilities, limitations, applications and outcomes
• Summarise key tools for project scheduling
• Explain work breakdown structures and application to project schedules

Answer each question in as much detail as possible, considering your organisational requirements for each one.

For an example project (actual or hypothetical), answer the following questions:

1. Outline the time management tools and techniques that you would need to use.

2. How will you apply these tools and techniques? What outcomes do you expect?

3. Discuss any limitations of the tools and techniques you have mentioned.

4. Outline how you would use estimation techniques to determine task duration and resource effort.

5. Explain the procedures for identifying critical path.

6. Describe the procedures for managing baselines, establishment and variance.

7. What are the phases within the life cycle of your project? What is included within each phase?

8. What is a work breakdown structure? How can this be applied to your project schedule?

Major Activity

Objective To provide you with an opportunity to demonstrate your knowledge of the entire unit.

Activity This is a major activity - your instructor will let you know whether you will complete it during class or in your own time.

Attach your completed answers to the workbook.

You must individually, answer the following questions in full to show your competency of each element:
1. Determine project schedule
2. Implement project schedule
3. Assess time management outcomes.

1. Collaborate with another learner or team member (ideally with some experience) to develop a project schedule for a project of your choice. You must use recognised project scheduling tools and techniques that your organisation has approved.

Be wary of how the schedule will impact on time management, worker happiness, resource requirements, costs and risks.

2. Implement the project schedule that you developed in question one. Remember, all team members should have a clear idea of what tasks they are assigned to, and when and where they will take place. Monitor the project closely to assess whether the schedule is effective. If it isn't, you may need to make changes.

3. In your original pairs or small teams, conduct a review of the project schedule used in the project from Q1 and Q2. Demonstrate that you can analyse all areas of the schedule to understand how effective it was, before identifying any areas that could be improved for future projects.

Attachment:- Manage project time.rar