Reference no: EM133532011

Case Scenario: The Director of Exhibits at the Canadian Museum of Nature, located downtown Ottawa has hired you as a project manager. You will start working on Monday, May 3rd, 2021.

Due to the current COVID-19 situation, the museum has decided to online exhibit that will enable the public to visit without physically coming to the museum. You will be the project manager responsible for planning and overseeing the creation, organization and uploading of the online content for the online exhibit.

The online exhibit will be called 'Planet Ice: The Mysteries of the Ice Ages'. This exhibit will explore the power of ice and cold in shaping the world we live in today.

The exhibit will be organized into five themes, exploring the journey from deep time to modern day. The themes are as follows:

• The Power of Ice (Deep Time)
• Built for Cold (80,000 Years Ago)
• Lost Lands (40,000 Years Ago)
• Shaped by Ice (20,000 Years Ago)
• Cold Connections (the Present)

More than 120 real specimens, models and artifacts will be used in the 'Planet Ice' exhibit. Your task is find creative ways to make these specimens, models and artifacts available to the public online using various technologies. For example, you can create photos, videos, 3D images, interactive media and engaging games. You will organize the online exhibit and upload the created content for online visitors to explore.

You are responsible for the safe handling and storage of the specimens and artifacts, of which include skeletons of ice age creatures and present day taxidermy artic creatures.

You are also responsible to ensure that all team members responsible for filming and handling the physical specimens, artifacts and models must follow public health guidelines of maintaining social distancing, mask wearing, and hand sanitizing.

You will need to provide the museum's marketing department images and content for use by marketing and advertising purposes 2 months prior to the exhibit's opening date.

The 'Planet Ice' exhibit is scheduled to go live September 1, 2021.

(The above information was adapted from the Canadian Museum of Nature's physical 'Planet Ice: The Mysteries of the Ice Ages' exhibit that is running from October 2, 2020 - January 3, 2021, taken from https://nature.ca/en/plan-your-visit/what-see-do/our-exhibitions/arctic-planet-ice-mysteries-ice-age.

Questions

1. What environmental influences would you consider before initiating this project? Be specific.

2. Would you consider using an Agile approach for this project? Why or why not? Be specific.

3. You decide to formally identify all your stakeholders and develop a stakeholder register. In the space below, a stakeholder register for at least 6 stakeholders that you can identify. (3 points - 1 point: all critical stakeholder register information is captured, 1 point: at least 6 logical stakeholders are identified, 1 point: information captured for each stakeholder is reasonable)

4. What is the purpose of developing a stakeholder register? How does it help you manage a project?

5. You have decided to use a milestone list to report your progress to your project sponsor. 1) Describe what a milestone list is and what its benefits and drawbacks are. 2)milestone list for this project that includes at least six (6) milestones. (2 points - 1 point: understanding of a milestone list is demonstrated, 1 point: milestones are appropriately identified)

6. You are planning out the resources that you require to complete the project of closing the current exhibit and opening the new exhibit. In the space provided below,a resource management plan and identify what resources you will need on your project team. Identify at least 6 resources you will need. (3 points - 1 point: all critical resource management plan information is captured, 1 point: at least 6 logical resources are identified, 1 point: information captured for each resource is reasonable)

7. a communications management plan that identifies at least 6 distinct communication activities. (3 points - 1 point: all critical communications management plan information is captured, 1 point: at least 6 logical communication activities are identified, 1 point: information captured for each communication activity is reasonable)

8. It is two (2) weeks prior to the date you are scheduled to go live with 'Planet Ice' online exhibit. You had put together a very detailed plan identifying all the tasks that needed to be done, by whom and by when. The activities assigned to the website developers are not being completed on time and your project is now one (1) week behind. What steps would you take to get your project back on track? (2 points - 2 points: a comprehensive set of steps is provided, 1.5 points: most steps are provided, 1 point: some steps are provided, .5 points: a lack of steps is provided, 0 points: question not attempted or does not logically answer the question)

9. You know that dealing with museum artefacts, especially rare and fragile ones, is a risky endeavor. You decide to get a handle on all the things that could go wrong on your project and a risk management plan to optimize your chance of success. In the space below,a risk management plan that identifies and plans for at least 6 risks. (3 points - 1 point: all critical risk management plan information is captured, 1 point: at least 6 logical risks are identified, 1 point: information captured for each risk is reasonable)

10. Great news! You managed to successfully open the new exhibit on September 1st, just as you planned. What do you do now? (1 point)

11. What is the difference between project execution and project monitoring and controlling? What is the focus of each of these process groups? Demonstrate using an example.