Reference no: EM133722583

Homework: Frequency of Extreme Virtual Meetings Project- Introduction to E-Management

Overview

Suppose your group works as a virtual team in a Saudi company that deals with local and global clients. The company mainly aims to provide digital marketing services and solutions in one field (e.g., cars, real estate, perfumes, fashion, flowers, healthy food, medicines, etc.). A task has been given to you by the CEO. The task includes connecting with a Chinese brand that wants to open an office in Jeddah, Saudi Arabia. The task is considered completed when the team proposes a strategy to the Chinese company representative and receives their feedback.

Requirements

The group needs to be divided as follows: one team manager, one representative from the Chinese brand, one technical support expert, and one or two general members.

Write a reflection on your group work process in creating the team, choosing the tools, working on the tasks, and reporting the strategy to the client.

Reflection

The reflection should be written after you establish a successful virtual team. The reflection should describe the process of 4 main components of virtual management: team building, tools, procedures, and task management.

I. Virtual Team: (200 words)

In this section, you need to describe the virtual team.

1) Name your team and specify the field you will focus on.

2) Who are your team members, and what are their roles?

3) What are the personal objectives of each member (why you joined the team)?

4) What is the collective goal for your team (how will your team be successful in that field)?

5) Howthe team experienced Bruce Tuckman's four different stages of team building?

II. Virtual Tool (700 words)

In this section, you describe choosing a tool for your virtual team.

1) What are the main and complimentary virtual tools did you use to manage the tasks? (provide pictures)

2) Describe the features of these toolsthat were useful to your teamwork (provide pictures).

3) Why did you choose these tools? What are the other options?

4) Suppose your budget was SAR 10k; how did you use that budget to get the best possible tool?

5) How frequently does the team meet? How long is each meeting? (Provide photos of the team meetings at different times)

6) How the meeting minutes helped your team stay focused? (Provide an example of your team meeting minutes).

III. Virtual work dynamics (700 words)

1) How did you create a virtual office?

a) What are the technical challenges that you faced in your work?

b) Give some examples of work ethics/ culture in China.

2) How did you utilize vacation time and holiday time?

3) What are the challenges that your team faced in communication?

a) Specify how space, time, and culturaldifferences affected the communication process.

4) How did you overcome those challenges? (discuss from different roles' perspectives).

IV. Reports and presentations (500 words)

1) Provide an example of a proposed strategy your team worked on to make the marketing campaign successful for the Chinesecompany in the chosen field.

2) The report should be 300 words describing the status and statistics of the chosen field and how customers (target audience) can be reached.

a) The report should have an introduction, a brief strategy, and a conclusion.

3) Include graphs and statistics to support your report (use local resources. If they were in Arabic, translate them).

4) The Chinesecompany representative in your team should provide his/her feedback on the report (one or two comments)

5) The rest of the team should address those comments.

V. Conclude your reflection (100 words)

1) Tell us how your teamwork was, what you would do better, and how you willthrive in the future.