Reference no: EM13750264

The heart of designing data collection tools for a project is actually devising a plan as to researching and gathering information about the project at hand. Time management and data collection processes need to be thought out and planned accordingly. In doing so, tells you about the effectiveness of what you're doing as well as about how you can maintain and improve that effectiveness. A great deal of time and thought needs to be implemented once a well thought out plan is created, as well as the knowledge of the information is obtained. The actual process of collecting and analyzing data can be implemented in an effort to design collection tools for a particular project. Using collection tools and being able to analyze data continues to help with improving the project. Spending time and putting a plan together in an effort to create a plan for gathering information for evaluation is crucial. Being able to collect data and analyze the information helps with finding out what the information means and the can be used to draw some conclusions about the plan and processes. Spending time in defining how direct observations, interviews, surveys, experiments, and testing are all elements that need to be considered when designing data collection tools for a project. Before designing data collection ts, thought and time needs to go towards establishing a baseline or a starting point and to continue throughout. Tools are important and they can stimulate and improve knowledge and decision making. With that being said, putting forth time and thought processing in defining these tools can help in gaining and understanding of the projects purpose as well as strategy planning.

These days the health care delivery system depends on the use of the electronic health information systems, and the efficiency of the Information System depends on the quality of data collected and recorded, and have it available when needed. It is important when talking about information systems or when working in a specific project, to meet with your team, and analyze the characteristics of data to be collected, and decide what the most appropriate tools are required to get the data. The data collected with the tools selected, should be a quality data and to ensure the useful and accurate performance information is gathered, valid and reliable data source must be identified. Valid data source is considered when it contains accurate and correct information, that comply with the necessary elements to perform a measurement of specific values. Data collected should be reliable and its characteristic is that consistently contains accurate and correct information to perform a measurement. There is a wide variety of data collecting tools; there are computerized databases and handwriting documents. The most popular are: administrative files, medical records, clinical information, miscellaneous business forms, also can be use the box and whisker plot, check sheet, control chart, design of experiments, histogram, scatter diagram, stratification, and surveys. Depending of the analysis and characteristics of the project, the team has to select the best data collection tools that fit best their requirements.

It is important to define, scope, set goals, and measure the success of a project because it helps eliminate mistakes. Mistakes can become catastrophic to any project. Performance improvement projects are created to improve a current situation within the organization. Why jeopardize the success of this improvement before the implementation begins? By defining the performance improvement project, the management team can determine what needs improving. This is the same for the scope of the project, meaning the outlook or anticipated expectations. Once the project is outlined the management team can then set goals for the implementation of the project and for future plans. It is important to anticipate what the organization needs and what is expected from the improvement project. Obviously, the management team feels there are areas that need improvement, but by taking on one project at a time the organization can implement a positive change. Measuring the success of the performance improvement project is very important because it helps determine the anticipated success of the implementation and how it will affect everyone involved. The management team wants to improve not weaken performance standards; therefore, the organization should take certain steps to ensure success of the project (Healthfield, 2014).

One of the fundamental characteristics in making a strategic management plan is that the goal has to be specific, measurable, achievable, relevant, and time-bound. When embarking on a performance improvement plan is fundamental the observation, and measurement of the actual process, and determine how is working now, if the process meet the expectations, if not proceed to make a scope of the problem. With the participation of the performance improvement team, it has to be defined the improvement goal, based in the current practices, management and the improvement team members will start working on designing and implement improvements . The next important step is to measure the process success, to see if the implemented improvements met the expectations, and will achieve our goal. The new changes in the health care organization cannot be made it all the same time, the implementation team should act gradually, and apply the performance improvements steps once again, if there are some parts where the performance improvement project is not working, then look for alternatives and make all the necessary corrections, and measure the process success again, and test it again, if our goal and expectations are achieve, then go-live to the entire organization. The importance of following these steps when making a performance improvement project is the success

A manager's role in team design is essential! Team expectations should be shared as well as role definitions. Communication processes are vital and necessary to promote effective team work practices and to prevent error and breakdown. There are models that can influence the execution and design of team work. These models are metal models about authority , talents, and differences. It is required that a manager reviews and analyzes the models to incorporate proper structure and operational design. The role of a manager is crucial to team design. The manager must be responsible for making sure that the team has resources and tools to be successful not to mention leadership support. Class, what do you think would happen if the manager did not pay attention to detail in a team process? What steps should be taken when a team is in need of making a final decision?

Organizations across the country are looking to improve on how health care is delivered. Keeping safety and quality in mind, administrations have looked to other industries for ways to encourage efficiency and operational cost reduction. The Toyota Lean Methodology has been adapted to serve health care, and improve on process that have long established roots. Which brings brand new challenges to any improvement process model, is the hardwiring task of implementing the change.

PDCA is a very useful tool when an organization is trying to identify areas of improvement. The steps are clearly understood, and can be applied to any size concern. The real work of the PDCA model is the ongoing mini PDCA's within the initial problem. These steps help the organization obtain a clear grasp on the problem at hand and concentrate a better effort on a solution.