Reference no: EM133005803

Task 1 Sustainability Case Study

Performance objective

For this assessment learners are required to review existing policy documents and compare them to regulatory documents and current organisational usage. A report is required that outlines revised policy documents and describes the implementation process.

Assessment description
You are required to examine and review the MacVille policy and procedure documents (in the additional resources of your Student Workbook) to determine the shortfalls between required sustainable practices and documented approaches to the same. In doing this you will need to review current usage of resources to gain an understanding of potential for recommending change to organisational practices. After evaluation of this information, you will need to outline revised policy documents for MacVille together with a description of the approaches that can be taken to implementation of the revised policy documents.

Procedure

Review the case study information provided (attached), policy and procedure documents (in the additional resources of your Student Workbook) and legislative and regulatory documents that describe compliance requirements for the business sector. After you have done this, you are required to:

1. identify and describe required sustainability initiatives for MacVille

2. research and describe best practice models relevant to the business sector, especially as it relates to this case study

3. identify and describe shortfalls in the existing policy and procedure documents, by comparing research and information supplied

4. Clearly identify and summarise the scope of changes and new documents required that will need to be made to the MacVille policy and procedure set to ensure compliance with requirements of future sustainability initiatives.

5. Identify and describe who could be consulted with to review and develop the revision and creation of policy documents. (This information should be included under the heading ‘Personnel Requirements.' below).

6. Write an interim report, by providing two to three paragraphs of explanatory notes under each of the following headings:
o MacVille sustainability initiatives
o Best practice models
o Shortfalls in existing policy
o New policy requiring development
o Personnel requirements for policy revisions.

7. Develop a revised set of policy documents including:
o completed changes to existing policy documents
o Outlines for recommended new policy documents.

8. Review the current resources usage for the organisation (as per the case study information attached)
9. Develop an implementation plan for the new and revised policy documents that includes:
o a description of the sustainability initiatives being implemented
o detail of how the new sustainability initiatives have been embedded in the new or revised policy documents
o an evaluation of the likely effectiveness of the initiatives
o implementation timelines and milestones
o sustainability or environmental targets and/or key performance indicators, compared to current resource usage
o organisational costs for implementing the required changes
o an outline of the monitoring approaches to gather reporting information throughout the implementation stage
o a description of individual and team responsibilities throughout the implementation stage
o a description of how continuous improvement for the process will be managed.

Case study

Seamus MacVille, the Business Manager of MacVille Enterprises has reviewed some of MacVille's operations and has observed that resource use in the head office is not aligned with sustainable work practices being promoted by the Sustainability Team. He realises that this is at least partly due to existing MacVille policy and procedure documents not reflecting current business sector requirements. Some of the initiatives Seamus wants to see implemented include:
- re-programming of all air-conditioning services in the head office to be only active in normal business hours:
o currently air-conditioners are manually switched on and off
o It is the responsibility of the last staff member leaving each day to turn them all off - this is rarely done, and most commonly all air-conditioners are left running 24 hours per day.
- lights being switched off at night
- better sorting of recyclable paper from general rubbish
- encouraging staff use of dual-flush capability of toilets.

Task 2 - Sustainability Policy

Your task is to write a sustainability policy for your business, a business you are familiar with or a simulated business. This policy must be formatted, professional and can be based on any sustainability area you would like to see implemented. To complete the task,
• Define scope of sustainability policy
• Gather information from a range of sources to plan and develop policy
• Identify and consult stakeholders as a key component of the policy development process
• Include appropriate strategies in policy at all stages of work for minimising resource use, reducing toxic material and hazardous chemical use, and employing life cycle management approaches
• Make recommendations for policy options based on likely effectiveness, timeframes and cost

• Develop policy that reflects the organisation's commitment to sustainability as an integral part of business planning and as a business opportunity
• Agree to appropriate methods of implementation

You will then need to identify how you will:

Communicate the policy to stakeholders including:
• How will you promote the workplace sustainability policy, including its expected outcome to key stakeholders?
• How will you inform those involved in implementing the policy as to outcomes expected, activities to be undertaken and responsibilities assigned?
Implement the policy including:
• Developing and communicating procedures to help implement the workplace sustainability policy to staff and clients
• What strategies will you use for continuous improvement in resource efficiency
• Establish and assign responsibility to use recording systems for tracking continuous improvements in sustainability approaches
Review the policy implementation including:
• Documenting outcomes and providing feedback to key personnel and stakeholders
• Investigating successes or otherwise of policy
• How you will monitor records to identify trends that may require remedial action and use to promote continuous improvement of performance
• How you will modify policy and or procedures as required to ensure improvements are made

Attachment:- Develop Workplace Policies.rar