Reference no: EM133435579

Project Scope and Instructions:

The transition to ICD-10 has had a substantial impact on the industry, and the HIM department for your health care organization, Davenport Community Hospital, has experienced a chronic shortage of qualified coders. To alleviate this problem the department is proposing the implementation of a home-based coding system.

There are a few articles in the Journal of American Health Information Management Association that can be used as a reference for this exercise. 

These articles provide background information that can assist in preparing the exercise documents.  

• Shearer, J. Remote coding at home: Tips for success. Journal of American Health Information Management Association 72(2):62-65.

• Dougherty, M., and R.A. Scichilone. Practice brief: Establishing a telecommuting or home-based employee program. Journal of American Health Information Management Association 73(7):72A-L.

Summary

Davenport Community Hospital, like many healthcare organizations, is experiencing a shortage of qualified coders. Over the past three years, the vacancy rate for coders has been 20-25%. With more than $2.7 million billed on a daily basis, this vacancy level has the potential to result in an increase in accounts receivables. Several past initiatives have attempted to resolve this issue without any success. These include outsourcing backlogged work, and paying out $50,000 in retention bonuses and more than $6,000 in recruitment bonuses. Based on published best practices in the HIM field, we believe that the establishment of a home-based coding system will solve our coder vacancy problem.

It is currently March 1^s of the current year, and the administration has agreed to hear your proposal of a home based coding system. The System must be completed and in place by January 1^st of the upcoming year.
 Gantt chart in Excel - include the timelines for all of your project tasks/deliverables.  GANTT 

1.  project charter proposal 
   1. The project objectives, deliverables, high-level project activities, assumptions and constraints, an estimated project schedule, and estimated project costs.
   2. A roles and responsibilities document that includes the project organizational structure.
   3. A project task list. For each task, indicate the task predecessor(s), the resources assigned to work on the task, and the estimated work effort for each resource. This should be all inclusive of the tasks/deliverables you will need to complete for the project. This information will also help you formulate your GANTT Chart.
   4. Ethical considerations. Identify at least TWO ethical considerations that could impact the project. Choose one, then provide three ways to address the issue. Of the three options you provided, choose the one solution that you believe will work the best and defend your choice. Include this in the format of a table within the charter. (Meets Ethical Reasoning Excellence System criteria)
   5. The project risks. For each risk, indicate the probability factor, the impact factor, and the contingency plan. Be sure to include both legal and ethical risks to the project. Note:  Risks should be limited to those situations that would occur during the implementation, not to situations that would occur post-implementation. The purpose of identifying risks is to add the appropriate contingency to the project work plan. For example, discovering that a metric did not improve would affect the perception of project success but does not affect the project work plan from the standpoint of cost, work effort, or schedule.