Reference no: EM132553231

SITXWHS003 Implement and monitor work health and safety practices - Mastery Institute Australia

Activity 1A
Objective To provide you with an opportunity to describe how to explain relevant WHS information to personnel.
1. What types of WHS information should be explained to personnel?

2. What methods can you use to explain WHS information to personnel?

3. Describe aspects of WHS particular to your organisation that should be explained to personnel

Activity 1B
Objective To provide you with an opportunity to describe how to make all current WHS information readily accessible to staff.
1. Identify methods you can use to provide staff with WHS information

Activity 2A
Objective To provide you with an opportunity to describe how to monitor adherence to organisational WHS procedures and monitor ongoing compliance with safe work practices.
1. In what ways can you ensure ongoing compliance with safe work practices?

2. What factors should you consider when monitoring compliance?

3. Describe particular WHS procedures staff need to follow specific to your organisation

Activity 2B
Objective To provide you with an opportunity to explain how to take prompt action to address non-compliance with procedures and safe work practices.
1. Identify reasons for non-compliance that would need to be addressed

2. What steps can you take to address non-compliance?

Activity 2C
Objective To provide you with an opportunity to describe how to monitor day-to-day effectiveness of WHS practices in maintaining the health, safety and security of personnel.
1. In what can you assess the effectiveness of WHS practices day to day?

2. What factors should you consider when assessing the effectiveness of WHS practices?

Activity 3A
Objective To provide you with an opportunity to identify how to coordinate the operation of all consultative processes.
1. What consultative processes does your organisation use to coordinate operations?

2. What aspects of operations are influenced by consultative processes?

Activity 3B
Objective To provide you with an opportunity to identify how to provide opportunities for staff members to contribute their views on current and future WHS management practices.
1. What things should you consider to help staff to contribute their views?

2. What methods can you provide for staff members to contribute their views?

Activity 3C
Objective To provide you with an opportunity to identify how to resolve or refer issues raised through WHS consultation to the appropriate person.
1. What steps can you take to help raise and resolve WHS issues?

2. What should you to when deciding to refer WHS issues?

Activity 3D
Objective To provide you with an opportunity to describe how to provide timely staff and own feedback on WHS management practices to the designated person.
1. What information from WHS management practices can you provide to staff or designated persons and how can you provide it?

2. How can you ensure the feedback on WHS management practices is good quality?

Activity 4A
Objective To provide you with an opportunity to identify how to coordinate scheduled hazard identification activities, ensuring hazards are identified at times designated by legislation.
1. What tools can you use to coordinate hazard identification activities?

2. What information should be included on hazard identification forms?

3. What methods can you use to identify hazards?

Activity 4B
Objective To provide you with an opportunity to identify any hazards on an ongoing basis during own day-to-day workplace operations.
1. What types of workplace hazards could you come into contact with?

2. Where are common locations for workplace hazards?

Activity 4C
Objective To provide you with an opportunity to describe how to react to reports of hazards by other workers, and coordinate and participate in risk assessments.
1. When should risk assessments be performed?

2. What should you consider when performing risk assessments?

Activity 4D
Objective To provide you with an opportunity to describe how to implement any risk control methods or refer to appropriate person if control is outside scope of responsibility.
1. What is the hierarchy of control?

2. What is your workplace system for reporting hazards?

Activity 4E
Objective To provide you with an opportunity to identify how to monitor effectiveness of control measures, promptly identify any inadequacies, and resolve or report them to the appropriate person.
1. In what situations should control measures be reviewed?

2. Who are the appropriate persons in your organisation to report control measure inadequacies to?

Activity 5A
Objective To provide you with an opportunity to identify WHS training needs based on regular staff monitoring.
1. What training needs would staff in your organisation have?

2. How can WHS training needs be identified?

Activity 5B
Objective To provide you with an opportunity to identify how to make arrangements for fulfilling training needs.
1. What steps can you take to make arrangements for fulfilling training needs?

2. What methods can you use for WHS training?

Activity 5C
Objective To provide you with an opportunity to identify how to monitor effectiveness of training and make required adjustments.
1. What methods can you use to monitor the effectiveness of training?

2. What should you consider discussing when making adjustments following training?

Activity 6A
Objective To provide you with an opportunity to explain how to complete WHS records and reports accurately and legibly and store according to organisational and legal requirements, and use data and reports to provide reliable and timely
input into the management of workplace health, safety and security.
1. What WHS records and reports does your organisation require?

2. How can you ensure accuracy in completing WHS records?

Activity 6B
Objective To provide you with an opportunity to explain how to minimise use of printed materials and maximise electronic transmission and filing of all documents to reduce waste.
1. What steps can you use to minimise printed materials and reduce waste?

Section A: Skills Activity

Objective: To provide you with an opportunity to show you have the required skills for this unit.

This activity will enable you to demonstrate the following skills:

» Reading
o interpret unfamiliar and complex materials describing regulatory requirements for WHS management and organisational policies and procedures
» Writing
o write high level reports about the effectiveness of WHS management practices, making recommendations for change and complete accurate records for regulatory compliance
» Oral communication
o discipline non-compliant personnel
o conduct sometimes complex WHS consultation activities
o explain all WHS procedures and information on safe work practices
» Problem solving
o incorporate the views of other people consulted in the workplace
o analyse WHS system deficiencies and recommend required change
» Teamwork
o monitor staff members' daily compliance with WHS management practices and counsel on non-compliance.

Answer the activity in as much detail as possible, considering your organisational requirements. In a workplace situation, carry out (or simulate carrying out) the following skills:
1. Over the course of one month, identify, read and interpret three unfamiliar and complex materials describing regulatory requirements and organisational policies and procedures for WHS management.

Write a one-two page report outlining the materials you have consulted and three points of information you gained from each.

1. Over the course of one month, analyse and write one report about the effectiveness of WHS management practices, making recommendations for change. You do not have to address all aspects of WHS management. Rather, you should address three specific aspects. Be sure to consult your colleagues during this task, soliciting their observations, thoughts and ideas.

Specifically, you may address:

» Hazard report practices
» Incident report practices
» Risk assessment practices
» Procedures for carrying out different types of work
» Procedures for carrying out workplace inspections
» Emergency evacuation report practices
» Health monitoring report practices
» Equipment maintenance report practices
» WHS induction and training practices
» Practices for completing safety data sheets
»Practices for handling chemicals.

The report should be between two and three pages long. It should include three observations or points of information about current WHS management practices and three recommendations for the future.

2. Over the course of one month, monitor staff members' daily compliance with WHS management practices and identify one employee who is failing to comply with work health and safety procedures and practices. Organise a half hour one-to-one meeting with them to discuss this issue.

Specifically, you should:

» Discuss the reasons for the employee's failure to comply with WHS practices
» Remind the employee of the importance of adhering to WHS practices
» Remind the employee of the WHS practices they need to follow
» Discipline the employee appropriately (remember, these actions should be corrective rather than punitive)
» Develop a compliance plan with the employee.

Throughout the discussion, make sure that you maintain a professional and helpful tone that is firm as well as fair. Your primary goal should be to encourage the employee to act correctly and adhere to all WHS practices, rather than embarrass or belittle them.

Section B: Knowledge Activity
Objective: To provide you with an opportunity to show you have the required knowledge for this unit.

The answers to the following questions will enable you to demonstrate your knowledge of:

» Primary components of relevant state or territory OHS or WHS legislation:
o actions that must be taken for legal compliance
o employer responsibilities to provide a safe workplace
o requirement to consult, and acceptable consultation mechanisms
o requirements for the use of WHS representatives and committees, and their roles and responsibilities
o requirements for hazard identification, risk assessment, risk control and acceptable mechanisms
o requirements for record keeping and acceptable record keeping mechanisms
o requirement to provide information and training
o employee responsibilities to ensure safety of self, other workers and other people in the workplace
o employee responsibility to participate in WHS practices
o ramifications of failure to observe OHS or WHS legislation and organisational policies and procedures
» Specific organisation:
o full content of WHS policies and procedures; and consultation, hazard identification, risk assessment and reporting documents
o methods used for WHS consultation, hazard identification and risk assessment
o options for the provision of training:
» coaching or mentoring in safe work practices
» formal training programs in safe work practices
o hazard identification, risk assessment and control
o WHS policy and procedure induction
o WHS representative or committee
o provision of information, fact sheets and signage to ensure safe work practices
» WHS information:
o consultative arrangements for WHS
o employee roles and responsibilities in WHS management practices
o legal obligations and ramifications of failure to comply
o location of first aid kit and emergency evacuation plan
o WHS training information and updates
o policies:
» overall approach of organisation to WHS
» participation of personnel in WHS management practices
» responsibilities of employees to ensure safety
o procedures
o specific risk control measures relevant to the workplace
o specific regulations and codes of practice
o use of:
» hazard identification reporting documents
» risk assessment template documents
»Consultative processes:
o a diary, whiteboard or suggestion box used by staff to report issues of concern
o fact sheets to fully inform personnel about WHS rights and responsibilities
o formal WHS representatives and committees
o formal meetings with agendas, minutes and action plans
o informal meetings with notes
o WHS discussions with employees during the course of each business day
o recording issues in a management diary

o regular staff meetings that involve WHS discussions
o seeking staff suggestions for content of WHS policies and procedures
o special staff meetings or workshops to specifically address WHS issues
o staff handbook containing WHS information
o surveys or questionnaires that invite staff feedback on WHS issues
» Time requirements for hazard identification:
o when changes to the workplace are implemented:
» before the premises are used for the first time
» before and during the installation or alteration of any plant
» before changes to work practices are introduced
o when any new information relating to health and safety risks becomes available
» Required WHS records and reports:
o consultation
o hazard identification
o incident and accident notifications to WHS regulatory authorities
o incident or accident, near miss reports and related statistics
o monitoring reports and recommendations for change:
» agendas for and minutes of meetings
» committee members
» consultation decisions and follow-up actions
» consultation processes
» diaries of meetings
» WHS information provided to personnel
» risk controls
» safe work practices
o risk assessments
o risk control actions
o training action plans
o training undertaken.

Answer each question in as much detail as possible, considering your organisational requirements for each one.

1. List seven primary components of state or territory WHS legislation.

2. Identify and read your organisation's work health and safety policies and procedures.

Write a two-three page report detailing:

» Three methods used for work health and safety consultation
» Three methods used for identifying hazards
» Three methods used for conducting risk assessments.

Your report should be clear, informative and free from spelling and grammar errors.

3. Identify and read your organisation's work health and safety policies and procedures.

Write a two-three page report detailing:

» The location of the first aid kid
» The emergency evacuation plan
» Three responsibilities every employee has when it comes to ensuring safety.

Your report should be clear, informative and free from spelling and grammar errors.

4. List five consultative processes you could use to discuss work health and safety issues in the workplace.

5. Identify and read your organisation's work health and safety policies and procedures.

Write a two page report detailing your organisation's time requirements for hazard inspection when changes to the workplace are implemented:

» Before the premises are used for the first time
» Before and during the installation or alteration of any plant
» Before changes to work practices are introduced
» When any new information relating to health and safety risks becomes available.

If this information is unavailable, you should speak to your manager/supervisor and solicit their ideas and recommendations. Then write your report accordingly.

Your report should be clear, informative and free from spelling and grammar errors.

6. Explain why it is important to maintain work health and safety records and list five different types of WHS records you may complete.

Section C: Performance Activity
Objective: To provide you with an opportunity to demonstrate the required performance elements for this unit.

This activity will enable you to demonstrate the following performance evidence:

» Implement and monitor adherence to workplace health and safety procedures in three of the following real or simulated situations:
o evacuation of staff and customers
o security management of cash, documents, equipment, keys or people
o handling chemicals and hazardous substances
o hazard identification and reporting
o incident and accident reporting
o risk assessment and reporting
» Coordinate consultative processes for managing the above workplace health, safety and security issues
» Coordinate risk assessments, WHS training, and the maintenance of records relating to above situations
» Monitor the effectiveness of the WHS system and identify:
o required adjustments
o staff training needs
» Demonstrate management practices that must be implemented for compliance with state or territory occupational health and safety (OHS) or WHS legislation during above situations.

Answer the activity in as much detail as possible, considering your organisational requirements.

1. Over the course of six weeks, implement and monitor adherence to workplace health and safety procedures in three of the following real or simulated situations.

» Evacuation of staff and customers
» Security management of cash, documents, equipment, keys or people
» Handling chemicals and hazardous substances
» Hazard identification and reporting
» Incident and accident reporting
» Risk assessment and reporting.

For each situation, be sure to provide staff with all work health and safety information they need.

During the task, make a record of things that went well and things that could be improved. Then, coordinate a consultative process (e.g. a formal meeting with agendas, minutes and action plans) during which you and your colleagues can discuss the issues that have arisen. You should also take this opportunity to provide staff members with feedback on their performance.

Write a three-four page report outlining the conclusions you have come to and three recommendations on how to improve WHS management in the future through training in line with state or territory WHS legislation.

Attachment:- Implement and monitor work health and safety practices.rar