Set up the work breakdown structure

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Reference no: EM133011831

Lab 1: Project Management Overview

You need to submit the following exercise solutions to your tutor electronically in the Moodle. The due date for this submission is by the end of your lab session this week.

1. What is a project? What makes a project unique compared to tasks people undertake in their everyday work life? Give an example of a project.

2. Melbourne Institute of Technology wants to build an online enrolment system for students to use in the coming semester 2, 2021. You are nominated to lead this project and you will be expected to be fully accountable for meeting its objectives. As a project manager you will be the leader of the project team.

What responsibilities will you be taking for ensuring the project to be completed in a timely way?

3. List and describe "soft skills" and "hard skills" needed in managing projects. Why is each skill important?

4. Explain what you think are the biggest challenges in balancing both technical and sociocultural aspects of project management? Is this something that any person can manage? Why?

5. Who is the project sponsor and why is it important to keep the project sponsor informed?

6. What do you consider to be the most important qualities of an effective project manager?

7. How does the role of the project manager compare with the role of managers who manage day-to-day operations?

8. List and describe at least four organisational culture characteristics that increase the likelihood of project success and tell why each is helpful.

9. Check out Project Management Institute's (PMI) home page at www.pmi.org.
• Review general information about PMI as well as membership information.
• Use the Search function at the PMI home page to find information on PMBOK. What are the major knowledge areas of PMBOK?
• Explore other links that PMI provides. What do these links tell you about the nature and future of the project management?

You may work individually or as a group to answer the above queries.

Part B:

• Download and Install Microsoft Project 2016
Steps:
1. Login into the Moodle
2. Going into the "Student Software Resources" and choose the link seen as the below

3. Sign in with your MIT student email and wait for the confirmation
4. Once you have got the account, Sign in in Azure
5. Then click the software as seen the below

Lab 2: Review Questions - Ethics in Project Management

This is an individual work. You need to submit the following exercise solutions to your tutor electronically in the Moodle. The due date for this submission is by the end of your lab session this week.

1. What is meant by an "ethical dilemma"?

2. How can the project manager and organizations influence the ethical behavior of the team?

3. Iman is working in a Middle Eastern country and knows that bribes are a legitimate custom in doing business. Iman works for a U.S. company and knows that U.S. law prohibits bribery. He is attempting to win a contract to construct a water treatment facility and is expected to pay a $5,000 "finder's fee" to the local utility official.

What should Iman do? Justify our answer

4. You are a project of a CRM project. Due to the nature of the project much of the work will require overtime even during weekends. Many of your team members have requested vacation citing personal reasons. What is the best way to continue?

a) Cancel all vacation requests and send an e-mail to all team members to work.
b) Allow team members to volunteer for overtime work
c) Give perks to those who will overstay and work.

Part B:

Lab Exercises: Introduction to Microsoft Project 2016 Software
Microsoft Project 2016 is a robust project-management platform to help you to organize your business better, collaborate more effectively, and plan and track projects comprehensively
Correct use of MS Project 2016 Standard Edition will support you with the following:
• Task administration: You are able to plan and administrate all the tasks you have in the project. You can via views look upon the tasks from different angles that provide information in different ways.
• Resource administration: You have extensive possibilities to administrate the resources in the project, both human and material resources.
• Budgeting: Use Microsoft Project to define the budget for the project and also follow up against the budget.
• Reporting: The tool has useful reports that you easily can produce.
• Follow up of progress: Does the project follow the plan? Define the baseline and you can measure the progress against it.

Lab 3: Individual review questions and Lab Exercises

Part A:

Review Questions: Initiating and Planning a Project

1. What is a project charter? Describe what an effective charter should accomplish.

2. Which deliverable authorizes the project team to move from Selecting and initiating to Planning?

3. Put the five project management phases in order from the one that generally requires the least work to the one that requires the most.

4. How do you define project failure? List four common causes of project failure.

5. Explain why the process of project planning is an iterative one and why a project plan must be continually reviewed during an IT project.

Part B:

Lab Exercises: Set up the Work Breakdown Structure (WBS)

Learning outcomes from Lab 3

1. Using MS Project 2016 to set up the WBS
a. Enter WBS elements (summaries)
b. Create the outline for your WBS
c. Insert WBS row number column
d. Hide or show the underlining details

2. Save MyFirstProject file

1. set up the WBS
a. Enter WBS elements (summaries)
• Click on the Id field to select the row (say 2), where the new row will be.
• On the File tab » Open » Select MyFirstProject.mpp (from Lab 2), then Click Open to open the project file.
• On the Task tab »Insert Group » Click Insert Task
• In the task name field, enter the name of the added WBS element
• Enter other elements from the list as follows:

b. Create the outline using the Indent and Outdent controls for your WBS
• Click the Task Name field of the row to be indented.
• On the Task tab » Schedule Group » Click Indent Task to increase the indent level
• On the Task tab » Schedule Group » Click Outdent Task to decrease the indent level

c. Insert WBS row number column
• Right click the Task Name heading » Click Insert Column » Click WBS. The result will be something like

• Click Hide Subtasks (minus sign in the box before the task name) to hide underlying details, or
• Click Show Subtasks (plus sign in box) to show underlying details.

2. Save MyFirstProject.mpp file

Part A:

Lab 4: Review Questions - Project Scope Planning

1. What are the six elements of a typical scope statement?

2. What does it mean if the priorities of a project include: Time-constrain, Scope-accept, and Cost-enhance?

3. What kinds of information are included in a work package?

4. Develop a WBS for a project in which you are going to build a bicycle. Try to identify all of the major components and provide three levels of detail.

5. How does a communication plan benefit management of projects?

Part B:

Lab Exercises: Set up the Work Breakdown Structure (WBS) For a billing systems

Learning outcomes from Lab 4

1. Using MS Project 2016/19 to set up the WBS
a. Enter WBS elements (summaries)
b. Create the outline for your WBS
c. Insert WBS row number column
d. Hide or show the underlining details
e. Adding durations and predecessor/successor relationships

2. Save MyFirstWBS file

1. set up the WBS
• Open Microsoft Project.
• Select "blank Project"
Create a blank Project
• You created a blank project when you clicked on "blank project" at the beginning of this practical.
• Click the Project tab and select Project Information.

The Project Information dialog box will now be displayed. This allows you to set dates for the project, select the calendar to use etc. The start date will be set to today's date by default.
• Set the start date (of the project) to Monday of next week. You achieve this by selecting the date in the calendar and then clicking OK. The Project Information dialog box will now disappear. (Note that this means that the screen shots shown in this document will have different dates to your exercises. Some of the screenshots in this document were created in 2015 and are only representative of what you should see.)

Part A:

Lab 5 Review Questions: Managing Project Risks

1. Why is it helpful to have a high level of participation in risk management activities?

2. Explain the concepts risk avoidance, risk acceptance, risk transference, and risk mitigations as responses to risk. Provide an example of each.

3. Discuss five (5) common sources of risk on projects and suggestions for managing each?

4. List the various types of information that are often contained in the risk register.

5. Find an example of a risk response plan on the Internet or any other source? What are the common elements of this plan?

Part B:

Lab Exercises: Set up the Work Breakdown Structure (WBS)

Learning outcomes from Lab 5

1. Using MS Project 2016 to set up the WBS
a. Enter WBS elements (summaries)
b. Create the outline for your WBS
c. Insert WBS row number column
d. Hide or show the underlining details

2. Save MyBicycleProject file

1. set up the WBS

• Open Microsoft Project.
• Select "blank Project"
Create a blank Project

• You created a blank project when you clicked on "blank project" at the beginning of this practical.
• Click the Project tab and select Project Information.

The Project Information dialog box will now be displayed. This allows you to set dates for the project, select the calendar to use etc. The start date will be set to today's date by default.

• Set the start date (of the project) to Monday of next week. You achieve this by selecting the date in the calendar and then clicking OK. The Project Information dialog box will now disappear. (Note that this means that the screen shots shown in this document will have different dates to your exercises)

Part A:

Lab 6 Review Questions: Project Risks

1. What are the two main criteria used when evaluating risks during qualitative risk analysis?

2. Should every risk, no matter how major or minor, have a contingency plan created to address it? Why or why not?

3. What is an example of transferring risk?

4. When a project manager is gathering information about risks, is it a good idea for her to set a limit on the number of risks that will be considered? Why or why not

5. Relative to the project's life cycle, when is the cost per risk discovered typically highest and why?

Part B:

Adding Resources

Learning outcomes from Lab 6

1. Using MS Project to add and assign resources

• Create Resource Pool
• Assigning resources
• Understand Gantt chart and network diagram presentation.
• Verify the accuracy of the network diagram.
• Identify the critical path

2. Save file billing-system-resources.mpp file
Adding Resources
• Open MyFirstWBS.mpp file (File you created in Lab 4) and save it to a file called billingsystem-resources.mpp. You now have a copy of your work to use to for lab6. You will use this billingsystem-resources.mpp file as the starting point for this week's practical.
Create the resource pool

• Make sure you are using the Gantt chart view and the Entry table.

• Select the "Resource Sheet" option from the View ribbon. In the table that is
• displayed, you should see columns for the resource name, type, material label, initials, group, max units, std rate etc. (If this is not the table you see displayed, select Entry from the Tables drop-down list in the Data group on the View ribbon.)

• Add the following information about the resources for the project. The resources could include both workers and materials such as equipment hire. In our example we only have to add the staff responsible for the tasks. The staff resources that are available for our example project are listed in the table below. An example of the first entry you should see in your completed resource table (details for the programmer) is given in the following screenshot:

Note:
a. You are to enter the resource units into Microsoft Project as a percentage. The default percentage is 100%. 100% indicates that there is one of those resources available. If, as in the case of programmers, there are 2 available, you enter 200%. Similarly, if there was a full-time programmer and one part-time (or 0.5 time) programmer available, you would enter 150%. When you group resources together in this way it means that they are interchangeable, i.e. all programmers can do the same work, have the same skill level and get the same salary. If you need to make a distinction then you should enter the details of the different resources separately.
b. It is easy to switch between hourly and annual pay rate. If you enter the numeric value/yr, the entry will be an annual pay rate.
c. If you entered an hourly rate, then that group could qualify for overtime rates which would then be entered in the "Ovt rate" column.
d. In the "Accrue at" column, there are various options available in the drop down list: start, prorated, end. Prorated means that the cost/payment is accrued on a day to day basis. Start means payment is required at the start. End means the payment is required when the work is complete.
e. The calendar can also be changed for each resource entry. This would allow you to take into account the differences in availability of work groups or individuals in the project.

Attachment:- Project Risks.rar

Reference no: EM133011831

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