Roles and responsibilities of the Content Management Team

Assignment Help Computer Engineering

Reference no: EM133181461

INFO8705 Content Management Systems

Cloud Data Management

BACKGROUND AND SCENARIO:
In Week #10 we have been introduced to the CMS Implementation and all the different parts to it. As we can see there is more than just installing the software and moving on. There are many other considerations such as budget, features, phases, training, documentation and more! In this assignment we are going to review the implementation process steps (listed below) based on a scenario.

1. Environment Setup

2. Content Modeling, Aggregation Modeling and Rough-in

3. Early Content Migration

4. Non-Content Integration and Development

Each student has been assigned 4steps from the list above to complete as part of this assignment. Review the scenario below and then complete the assignment from the "Your Assignment" section.

"Training Consultants"

LearnTech is a global training team specializing in the top Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) software suites. They recently expanded into SharePoint training and plan to continue growing. The company is primarily made up of Technical Trainers, Implementation Specialists and Project Managers. They have a small Human Resource department, IT department and Sales and Operations team.They currently have 100 employees located all throughout the world who work from their homes or customer's location. They are based out of Toronto, Ontario.

LearnTech has more than 20 implementations that they are working on currently and want to be able to coordinate and schedule content as much as possible to avoid last-minute rushes. This will have an impact on the implementation as they are working on projects but also need to upload content into the new system to get it ready to go-live. You will need to help them organize for delivery of content.

Currently they are using a popular Open-Source CMS software package that until recently started to fail with complex permission structures. They will need to share open content, private content and content behind and username and password (or unique permissions). They are expected to work as much as possible within the new system and want an Enterprise Content Management (ECM) system. As they are going to be using a new ECM system, they have concluded that they will need to build a brand-new website.

Although budget is not necessary a high priority, they do not want to cost to become excessive. They value the importance of training, support and documentation as they provide this with their core services to clients and want a high level of comfort in the new system.

They will be counting on consultants to setup the environment on a cloud-computing resources. Consultants will also be required to install and configure the environment but must be able to work with the IT Department to take over configuration long-term. LearnTech has dedicate a Project Manager, two Technical Trainers and an Implementation Specialist from their team to help with Content Migration and setting up Templates. These team members are their most experienced members and are familiar with all processes of LearnTech. A Marketing team member and IT resource has been dedicated to help with any non-CMS content to build the new site. The Marketing team is looking forward to building a better lead-capturing process on the About Us page. All team members dedicated to this project will work under the Project Manager to ensure all planning is coordinated correctly and staff complete their parts of the project.

Based on your assigned steps, please include responses to each section below.

Your Assignment:
SUBMIT 1 MS Word document that includes/combines all of the following:

1. Abstract:Word Count = 75 (minimum) -150 (maximum) words, presented as a one paragraph, single spaced. The Abstract summarizes the effort. Abstracts does not add any new information not discussed in the document. Write this last.

2. Submission Introduction

3. ECM Selection: Perform a small review of ECM systems available. Which would you recommend and why? Support your answer with details from the scenario and what the ECM can do. This should be at least two paragraphs with the first your selection and the second outlining features that would support LearnTech's requirements

4. Implementation Type:Which type of Implementation will this be and why (CMS only, Reskin or Complete rebuild). Support your response with details from the scenario.

5. Assigned Steps: Based on the assigned steps that you were given write out of the process(es) that the CMS Implementation team would have perform to complete each step. This should also include which items should be migrated into the CMS (where applicable). Try to think abstractly to take in things outside of the implementation such as planning for holidays, replacing people who leave the company, delays with resources if they are working on projects and more. Each step should be at least 2 paragraphs explaining your steps.

6. Conclusion: Summary and defense of your work

7. Reference(s)

- Define roles and responsibilities of the Content Management Team
- Establish workflows to communicate between roles for increased productivity

Attachment:- Content Management Systems.rar

Reference no: EM133181461

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