Reference no: EM132944391

BSBPMG531 Manage Project Time

Assessment Task: Project (Part A and B)

There are 2 parts in this assessment. You need to complete both Part A & B successfully.

PART A: Review project time management and implement changes

Task summary
In this assessment task, you will need to assess the project's progress, and estimate variances to the baseline. you must then develop and implement actions that will keep the project on schedule.

PART B: Project time management evaluation

Task summary
In this assessment task, you will need to review and evaluate how well your project management plan and project schedule served Manager Networks during the planning phase of their conference. A report will be written and sent to the company's CEO, as stipulated in the PMP.

This assessment is to be completed in the simulated work environment in the RTO.

Required
• Access to textbooks/other learning materials
• Computer with Microsoft Office and internet access

Assessment Task Instructions

Part A

Carefully read the following:

It is now May 14th, just over one month since the initial project team meeting.

As the project team members are busy on other projects, some of them interstate, meetings have been sporadic rather than regular. Regular email exchanges with the team members, however, have shown that all of the activities have been progressing as scheduled. Today was the first time that the group has met all together. As you asked each team member to give their progress, you were told the following:

• Donna Chisholm reported that she has only received confirmation from two of the speakers. She has tried telephoning them but hasn't been able to speak to the other two yet. Donna asked for another two weeks, by when she assures you, she will have speaker confirmations and topics finalised.
• Dan Streep booked the Park Royal yesterday after assessing the quotes received and discussing the choice with Edith Partridge. Unfortunately, he received a most apologetic telephone call this morning to tell him that the Park Royal's Managing Director had already assured a pharmaceutical company that they could book the venue for the whole week-end, including the Friday. Dan will go back to the list of quotes and discuss a new choice with Edith Partridge later that day.
• Erin O'Donnell, the Manager Networks Marketing Manager, is still waiting on the speakers, topics and venue before he can put the promotional material together. He has spoken to the printers, and they are still expecting to receive the brochure soon, so they can be printed in time.

Complete the following activities:

1. Write a report on the project's progress.
Your report should include the following:
• Review of milestone and communication requirements from your Project Management Plan
• Review of feedback from project team members on milestone achievements.
• Review of how the progress of activities measures up to the agreed schedule.
• Forecast the impact of any changes to the baseline Project Schedule
• Identify any baseline Project Schedule variance(s)
• Your responses to the changes, and how these will maintain the project objectives

Use the Project Report Template to guide your work.

2. Review and alter the Project Schedule.
Change the Project Schedule to reflect the changes approved by the CEO.
Save this chart as Revised Project Schedule.

3. Send an email to all project team members (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should set out the changes to the baseline Project Schedule that you have discussed with the CEO.

Each team member should be made aware of changes to the tasks that they must complete, and by when they should be completed.

Attach your project report and revised project schedule to the email.

Part B

Carefully read the following:

The congress took place four weeks ago, and it was a great success. All tickets were sold out three weeks prior to the conference beginning, and it generated a profit for Manager Networks of 25% of income through ticket sales, as projected.

Due to your early intervention, new speakers were identified and contacted within days, and the marketing material could be delivered only one week later than the baseline project schedule.

1. Write a project management evaluation report.
This should include a review of the project's scheduling and recommend improvements for the future.
The report should be about one-page long.

The report should include, as a minimum:
• A review of the Project Schedule to determine the effectiveness of the project team's time management activities.
• Identify time management issues that arose, and recommend improvements that could be made in the future
• Positive aspects of the Project Schedule, and how these helped ensure that its objectives were realised.

2. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachment, pointing out that the report has been written and sent as part of the communication items set out in the Project Management Plan.

Attachment:- Manage Project Time.rar