Reference no: EM133163177

BSBPMG630 Enable program execution

Part - Review of Program Execution

Task 4.1 Finalise Financial, Legal, and Contractual Obligations

Conduct program finalisation activities to finalise financial, legal, and contractual obligations of the program.
Secure documentation from these activities. You will be required to submit copies of this documentation as evidence of completing this task.
You will be assessed on:
• Practical knowledge of financial, legal, and contractual obligations relevant to the program.
• Practical skills relevant to finalising financial, legal and contractual obligations.
Before starting this task, review the Assessment Simulation Task 4.1 - Assessor's Checklist provided along with this workbook. This form lists all the requirements your submission must meet for a satisfactory performance.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• Documentation of finalising financial obligations of the program.
These may include finalised records of program expenditures, finalised budget, final payments to program suppliers and other final financial transactions, final financial report, etc.
• Documentation of finalising legal obligations of the program.
These may include the product or phase acceptance by the client, whereby legally handing over the rights of the product from the supplier (you) to the client, sponsor and/or authority.
• Documentation of finalising contractual obligations of the program.
These may include handover or deliverables endorsement documents, written confirmation by the client, sponsor and/or authority that all contractual deliverables have been delivered and that the contract is finalised.

Task 4.2 Review and Seek Feedback on the Program Execution
While being observed by the assessor, meet with relevant program stakeholders to review and seek their feedback on the program execution, including the project governance and approaches implemented for the program.
Use your organisation's template for documenting the minutes of this meeting, or you may use the Generic Meeting Minutes Template provided along with this workbook.
You will be assessed on:
• Practical knowledge of established program execution approaches.
• Practical knowledge of established program governance.
• Practical skills relevant to seeking feedback from relevant stakeholders on the management of project governance and established approaches.
Before starting this task, review the Assessment Simulation Task 3.2 - Observation Form provided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Observation Form prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit a copy of the meeting minutes to your assessor.

Task 4.3 Document Program Learnings
Document the learnings from this program based on the feedback received from project and program stakeholders in Task 4.2 to improve future programs.
Use the system/template you have created for capturing program learnings in Task 4.2.
Your system/template must capture at least:
• Feedback received in Task 4.2.
• Lessons learned
• Improvements for future projects/programs.
You will be assessed on:
• Practical knowledge of knowledge management systems.
• Practical skills relevant to documenting feedback received and identify improvements for future projects.
Before starting this task, review the Assessment Simulation Task 4.3 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submissions must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit your documentation of the learnings from this program to your assessor.