Reference no: EM132260391

Your task is to audit an already completed (or ongoing) project of your choice. Use your knowledge and research of project management, to evaluate the performance of the project team and recommend improvements for future projects based on your evaluation. Based on your evaluation, you will provide recommendations for better project team performance. Project teams to evaluate may include maybe you can identify a student group that recently worked on a project, or a team of faculty members recently involved in a project. If you working, is there a project that recently took place in your workplace that you are privy to? If you are part of an organization (religious, faternal, etc) is there a project that was recently attempted? Are you yourself connected with a recent project in any form? Keep in mind, the project team cannot be a single person. It must involve a team to qualify for this assignment. Please check with me to see if your idea qualifies if you are unsure. Also note, you may work on this final assignment individually or in a group of two. Your final report will include the following sections: Introduction Overview of Project and Project Team ?Provide details about the project team you are evaluatingand the project they worked on Audit Results (See Audit Table Below Completed Audit Table Findings What are the major outcomes of the audit? What is your overall evaluation of the project team and the project? How well did the team perform in accordance with PM management principles? What went well? What went wrong? Etc… How well did the project team meet and/or implement project management methodology? Recommendations What recommendations do you have for the team to utilizeproject management practices for better performance and outcomes? Justify your recommendations. Provide specific direction. Conclusion Audited Project Phase Project Phase Requirements Records/Evidence Results Issues Project Initiation Aim of this phase is to initiate a project. Initial meeting(s) to establish why and how the project is initiated. Team member interest/roles established. Project Proposal Aim of this phase is to set basic project boundaries, structure, and overall goals. Team member roles finalized. Project Planning Aim of this phase is to clearly define the project plan including project tasks (WBS), schedule, and budget and other resources. Project Execution Aim of this phase is to reach project goals according to the defined plan, resources, time, and budget. Continuous monitoring needed to ensure project stays on track. Plans vs actual must be noted. Changes must be documented and approved by stakeholders. Project Completion Aim of this phase is to ensure project deliverables are acceptable and meet customer expectations, and are ultimately delivered to the customer. Overall Evaluationof Project Team’s Performance Table Key Audited Project Phase Project Phase Requirements Records/Evidence Results Issues Phase name provided. Focus on the phase identified in this section of audit Description of phase provided. Use this description to help you focus on the correct phase of the project during your audit.rojct Phase Requirements Indicate what records or evidence you used to evaluate the project phase. Evidence may be personal communication with team members (Interview). Evidence may also be records or documents developed during the project. Typical documents for each phase are shown below.ie Explain what the results were. What did the project team accomplish during the phase. Identify any challenges, problems, or issues the project team experienced during the phase. Issues Sample Audit for 1 phase only Audited Project Phase Project Phase Requirements Records/Evidence Results Issues Project Planning Aim of this phase is to clearly define the project plan including project tasks (WBS), schedule, and budget and other resources. Word document similar to WBS Project Schedule developed in Excel Word document show itemized list of costs and total budget. Document similar to Responsibility Matrix Evidence The project team identified all tasks the project would require as well as who would be responsible for the tasks. The project schedule shows key dates including a start date of 1/22/2018 with a final deadline of 3/14/2018. The project budget was outlined with a total cost of $175. The budget was low as most required resources were donated. Some team members wanted to jump directly into executing the work without properly planning. The project manager addressed the issue and conducted two planning sessions. Typical Documents in Each Phase Project Initiation Team Charter, Meeting Minutes (throughout each phase), Contracts Project Proposal Stakeholder Analysis, Project Risk Analysis, Project Goal Definition, Responsibility Matrix, Organizational Charts/Structure Project Planning Project WBS, Network Diagram, Gantt chart, Project budget, Resource bar chart, Critical path of the project, Estimate methods, Purchase plan, Community plan, Quality plan Project Execution Same Documents as Project Planning phase for monitoring and evaluation purposes to compare project execution to project plans. Do plans meet actuals? Project Completion Possibly any sign off documents evidencing submission of project deliverables to cusotmer *Note: It is possible that Project Initiation and Proposal are performed simultaneously as a single phase.