Reference no: EM132405470

Question: Flowchart the Following Process

Payments from customers are received by mail i,e, inside envelopes.

Every payment includes: 1. a payment coupon, and 2. a payment check

Mailed payments are opened and the envelopes are thrown away.

If both documents are not in the envelope, the one document that does exist is sent to the payment errors desk for further processing.

If the amounts printed on the coupon and the amount written on the check are not the same amount, both documents are sent to the payment errors desk for further processing.

If the check is not signed, both documents are sent to the payment errors desk for further processing.

NOTE: The three tests of the documents described above must be diagramed in separate processes.

Separate stacks are made of the checks and the coupons.

A paper tape/report is made of the dollar amounts of each the coupons and the grand total.

A paper tape/report is made of the dollar amounts of each the checks and the grand total.

The coupons and the Adding Machine Tape/Report of their dollar total is then bound together and sent to the IT input output control desk for further IT processing.

The checks and the Adding machine tape/report of their dollar total is then bound together and send to the payment deposit desk.

An employee working at the payments deposit desk then fills out a deposit slip (this is the "original" deposit slip).

A copy of the deposit slip is made and, along with the adding machine tape/report, is put into a file at the payment deposit desk.

If the amount to be deposited is greater than $50,000, three additional copies of the deposit slip are made: one is sent to the company's CFO, one to the company's internal audit department, and one to the company's CCO(chief compliance officer).

All of the checks are the original deposit slip are sent, together, to the company's bank.

A bank receipt for the dollar amount of the deposit is sent back/brought back from the bank and filed in the same file as the deposit slip at the payment deposit desk.

GENERAL FLOWCHARTING RULES:

1. top down, left to right

2. documents, processes, and endpoints are properly, clearly, and consistently labeled.

3. DOCUMENTS.

4. PROCESSES

5. DECISIONS

6. END POINTS

7. FLOW CONNECTORS (all line connectors must contain an arrow symbol)

ALSO REQUIRED -

Flowchart symbol legend (standard symbol for documents, processes, decisions, and endpoints).

Separate list of all documents, processes, decisions, desk, departments, outside organizations, and endpoints.

Every final endpoint/sink must be a standalone, unique symbol that clearly states the nature of the endpoint eg..(desk, bank, wastebasket).

Required to use rectangle for process and a diamond for decisions and other symbols are at your discretion but once chosen must be consistent.

If an endpoint in this flowchart is a desk or department you may use either the endpoint symbol or the desk/department symbol, as long as you label or symbol clearly and correctly.

Any documents sent to a destination must be specifically and clearly be shown in separate, appropriate symbol and then the endpoint shown in an appropriate symbol.

There must be only one combined delivery of the deposit slip and the checks to the bank.