Reference no: EM133040847

PROJ5002 Project Management Principles Assessment

Project Management Introduction, Charter and kick-off

1.1 Project Selection Prioritization Matrix

Using the example, score each of the projects in the table below. Based on the score, which project would you choose?

Based on the prior Project Selection Prioritization Matrix, you undoubtedly have surmised that the Old Farm House investment project is the best option for you at the moment. Following this decision, the following project brief below has been developed for you.

List of Most Important Fixes (not necessarily in order of schedule or priority):
1 Purchase supplies
2 Hang new curtains
3 Repair wooden shutters
4 Paint shutters
5 Hang shutters
6 Repair wooden porch
7 Paint porch
8 Repair wooden floor
9 Sand floor
10 Refinish (paint) floor
11 Paint ceilings
12 Paint doors
13 Paint interior walls
14 Paint exterior walls
15 Wash exterior windows
16 Wash interior windows

1.2 Scope Overview (word limit: 200)
Use your own words to convert the project brief into a scope overview:

1.3 Milestone Schedule and Deliverables
Based on the project brief and the list of work packages, please list the milestones you would identify for this project. The first and last are already given for you. Estimate a completion date for each milestone, as well as what the acceptance criteria would be. Also think about who should judge whether or not the criteria have been met.

1.4 Initial Risk Identification
Based on the project brief, examples from the textbook and your own interpretation, please identify at least four potential risks to the project.

1.5 Resources Required
Based on the project brief, examples from the textbook and your own interpretation, please identify the funding, workers and equipment required for this project, as well as potential other resources. Don't overthink this exercise and keep it short and simple.

1.6 Initial Stakeholder Identification
Based on the project brief, examples from the textbook and your own interpretation, please identify at least four stakeholders to the project, their interest and priority to the project.

1.7 Team Operating Principles
Please list at leastthree Team Operating Principles you believe are important for your project (refer to textbook):

1.8 Lessons Learned
Please list at leastthree Lessons Learned you believe can contribute to your project:

1.9 Commitment
Fill out the first column of the table below:

Week 2: Communication plan, WBS and RACI

2.1 Stakeholder Prioritization Matrix
Based on the project brief, examples from the book and your own interpretation, please identify as many stakeholders as possible. Rank their power, Interest, Influence, Impact, Urgency and legitimacy on a scale of 1 to 3 (1 = low, 2 = medium, 3 = high) and add them in column ‘Total'.

2.2 Project Communications Matrix
Based on the project brief, examples from the book and your own interpretation, complete the communication matrix below. (It is possible that certain cells might be left open).

2.3 Work Breakdown Structure
Based on the project brief, examples from the book and your own interpretation, complete the WBS. Use Exercise 1.3, the milestones, to guide you. Start with the first milestone after ‘Charter signoff' and finish with the ‘Project completion'. The number of sub-packages needed per milestone is up to your discretion and the context of the project.
While you are working on the WBS you also need to provide the predecessors for each activity - what must be completed before this activity can begin. This dependency will be needed later in Week 3 to help create the AoN.

2.4 The RACI Chart
Based on the project brief and the WBS, as well as example from the book, finish the RACI chart below. You decide how many people should be added to the table.You may need to add rows. Please make sure you replace the text ‘Person A, and B' with your project team member identified.
The first and second columns of this table should match the first and second columns of the table in Exercise 2.3.

Week 3: Time Management and Cost Management

Go to blackboard and download the additional information needed for this topic. Go to ‘Assessment Tasks and Submission' >‘Assessment 2 - The Workbook' > ‘Additional Info on the Old Farm House Business Case' and locate ‘Additional Information WEEK 3'.
Use the WBS contained therein as the foundation for this week's AoN and Gantt chart.
It is still up to you to determine dependencies in this WBS, which you will do in activity 3.2.
Remember, the Business Case outlines the resource limitations, that is, who can work on what activity. Consider these limitations as you develop your AoN.

3.1 AoN
Based on the informationprovided on blackboard, use for instance MS PowerPoint to create an Activity on Node diagram based on the WBS provided in ‘Additional Information WEEK 3'. Ensure that you have one node per activity. Make sure you save your work as we will change and add to it as we advance through the Exercises.

3.2 Time estimation
Based on the information provided, give a best estimate of the duration of each activity. Make sure you mention the unit you use (i.e. hours). Not each activity will have a clear answer, so use your best educated guess. Give a short explanation to each activity why you think it will take as long as you've estimated. Keep your explanation as short and succinct as possible.

3.2.1 Time Estimation - Enumeration Method
You can now update the AoN diagram with the time estimates and the enumeration for each path. This is your basic project schedule.

Post the interim step here. Save your work. You will post the final schedule under 3.4

3.2.2 Time Estimation - Two Pass Method
Now use Exhibits 8.11-8.14 (Pages 260-263) to create a Two-Pass schedule for your project.

Post the interim step here. Save your work. You will post the final schedule under 3.4

3.3 Critical Path

Identify the critical path in your project:

3.4 Resource Loading
In your project, assign your resources to the activities and optimise the project schedule as best as possible. With the limitation of your resources, your project might again increase in time. Don't worry about this. In topic 4 we will discuss project crashing and try to improve the project timeline.

3.5 Gantt Chart
Go to blackboard and download the Gantt Chart Template. Go to ‘Assessment 2 - The Workbook' --> ‘Additional Info on the Old Farm House Business Case' and locate ‘MNG91217 - Gantt Chart Template'
Using the template provided, create your Gantt chart based on the AoNdeveloped before.

Instructions:
In column A name the activity, in column D enter the start (in hours) and in column E enter the duration (hours). Leave the resource column (F) empty for now as we'll fill it under Exercise3.6 Resources and cost to activity.
From column H onward, simply place a ‘1' in each cell corresponding to your start time and duration. As an example, activity 2 - buying supplies has already been entered for you.

3.6 Resources and Cost to Activity
In the excel template, assign a resource to each of the activities from the dropdown box in column ‘F'. As a result, a project cost overview for your project will be updated in the graph below the chart. The graphcan be used to help control the projectbudget.

Tip: select the cells in excel you want to display here, for example A17 to CI37, and press CTRL-C. Switch the window to Word and select the location you want the graph to appear and press CTRL-ALT-V - and select Picture (Enhanced Metafile) for the best result.
Please do not paste as a Microsoft Excel Worksheet Object.
You can leave the picture in the size it appears, the marker will be able to zoom in and see the details.

You can follow the same process to copy the graph. Simply select the graph in excel, and press CTRL-C. Switch the window to Word and select the location you want the graph to appear and press CTRL-ALT-V - and select Picture (Enhanced Metafile) for the best result.

Week 4: Progress reporting scope change, and crashing

Go to blackboard and download the additional information needed for this topic. Go to ‘Assessment Tasks and Submission' >‘Assessment 2 - The Workbook' > ‘Additional Info on the Old Farm House Business Case' and locate ‘Additional Information WEEK 4'
Use the information contained therein as the foundation for this week's Two-Pass AoN and Gantt chart.
There is only one exercise this week, but it is a big one and will require some experimentation. Use the example provided to your advantage to understand the effects of crashing one or more activities in your project.

4.1 Crashing your project

Use the information provided in the updated information, your project brief and the requirements given in the Project Customer Trade-off Matrix, to optimize your project.

Provide a new Two-Pass AoN(including resource loading), Ganttchart, histograms andbudgetgraph based on the crashed project.

Week 5: Risk Managementand Quality Management

5.1 Risk identification I

Look at the risks identified in Exhibits 11.5, 11.6, and 11.7. Compile a list of risk categories you believe are relevant to your project. (Identify at least 3)

5.2 Risk identification II

Using the first three categories of risk you compiled in the previous exercise, now identify the one risk for each category that may impact on your project. Add them to the table below following the example, and score the probability and impact on a scale of 1 to 10 (1 is lowest, 10 is highest).

5.3 Risk identification III

Now complete the last two columns in your risk register for your risks. Keep in mind that while we may identify both a prevention and a mitigation (you may need to check your understanding of this word in a dictionary) strategy at this stage, only one of the two might actually be implemented at time of project start.

5.4 Quality tools

Identify at least three quality tools based on Exhibit 14.9 that are applicable to your project and explain why.

Next, select three work packages from your project, and using the quality tools you have nominated above, explain how you would maintain its quality, as well as identify who is responsible for each quality tool:

Attachment:- Project Management Principles Assessment.rar