Reference no: EM133044301

PRJ5003 Project Constraint Management - Asia Pacific International College

Presentation of project plan and status to a sponsor for a project case Assessment

Read the project case provided here along with the assessment brief for details and marking criteria for the Final Assessment-3.

This assessment is designed to assess your technical skills in analysing a project case, writing, a project status report, and communicating a project status report effectively to different stakeholders. You are required to work individually.

You are required to prepare power point presentation slides that include adequate information about the project status, then you will need to present your analysis and report (verbal presentation).

The presentation slides along with your answers/ problem solving (excel sheets or any other format) and the supporting material should be submitted via Canvas Assessment- 3 Submission Link.

While the main marked assessment is your power point slides and verbal presentation, you should demonstrate clear understanding, and high-level project management skills. Therefore, you will need to submit your work on the project data analysis along with the power point presentation before presenting verbally, which will be considered when marking your verbal presentation. You will be asked to share with your lecturer and the class any supporting document while you are presenting your project status report. The assessment will be marked based on the presentation (slides and verbal presentation) and the quality of the supporting material submitted into Canvas.

The supporting material and the power point presentation should be submitted on or before the due date in Canvas and the verbal presentation will be held based on dates finalised by your tutor.Arrangements will be made to accommodate all students' availability.

Project Case Background:

Leigo Industries is a general contracting company based in NSW, Australia. The company performs general contracting work mainly in the area of construction. The company executes multiple projects simultaneously at any given time and each project is managed by a project manager (YOU in this case).

Most contracts are awarded to Leigo Industries on the fixed cost basis contract and on "design-bid-build" basis procurement method. That is, Leigo Industries bids on the projects after the design has been completed by the government and Fox Construction major tasks is construction only. Leigo Industries is not involved either directly or indirectly in any design aspects of the project.

The general contracting organisations like Leigo Industries that work on the fixed cost "design-bid-build" projects can only be profitable by completing projects on time and within budget. However, in construction projects, cost and/or schedule overruns could occur due to a variety of internal and/or external factors. These costs or schedule overruns can quickly wipe out profit margins and may result in a loss. Project losses generally are the result of problems of a few activities in a project which may impact other activities and hence, the entire project may be impacted negatively. It is not possible to avoid all schedule or cost overruns (like schedule overruns due to severe weather conditions), however, proper project monitoring can reduce the impact of these overruns.

Recently Leigo Industries has been awarded a contract by a manufacturing company for building a community centre for people in Victoria as a fixed cost "design-bid-build" project.

Project Case Data:

The following Data are presenting the project case
Table 1: is the project Main and sub-tasks (outline WBS) Table 2: is the schedule plan baseline
Table 3: is the cost plan baseline

The Problem:

Leigo Industries planned the project to start on 1st of March. Working hours and days are 8 hours Monday to Friday. At the end of February, just two weeks before the starting of the project, a safety incident resulting in loss of a life disrupted the construction site. The Project team managed to start the project on time as planned and to complete March's tasks, but more than two weeks of work time was lost from April's tasks due to the labour unrest due to the death caused due to unsafe working conditions. This loss of time could not be made up by an extension of the project time. The building had a major event scheduled at the end of construction.
By the mid of May, another problem surfaced related to the quality of work performed by a sub-contractor. The foundation sub-contractor failed to meet the standards set in the contract.

About 20% of the work completed in May by this sub-contractor had to be redone. This resulted in delaying some of the activities, but the project manager and the team did not update the schedule and cost baselines.

In August, the project manager realized that the sub-contractor for roof work was having problems in procuring roofing material. A meeting with the sub-contractor revealed that the sub-contractor was having problems in arranging for the right suppliers. The project manager did not monitor the project performance and progress since the start of the project, and the project manager now is not yet sure of the problem. At this time, substituting the roofing material with alternative material is not an option. The Client requested a status report from the contractor. A new project manager from the Client side took the place of the old project manager and first thing he asked for is a status report from you for End of August 2021.

Requirements and supporting documents:
You are required to complete all the tasks below (1-6)

1- Assume that you have developed the project plan at the time of the bidding.
Summarize your key aspects of your project plan (Project Scope Statement, WBS, Schedule Baseline, Cost Baseline). This means you need to create the following (A-F)
A- Complete the Project Scope Statement for this Project by using the information provided and complete the relevant section using a template (make appropriate assumptions).
B- Draw a WBS for this Project (hierarchal WBS)
C- Create WBS dictionary for each main task and its sub-tasks (consider each main task is a Work Package).
D- Draw the project network diagram using the precedence diagram method, use CPM Analysis and find each task ESD, EFD, LSD, LFD, TF, and FF, project duration and the critical path (s). Assume F-S relationship between the tasks.
E- Establish Project schedule with Gantt chart and show ES, EF dates, Floats and the critical Path..
F- Create time phased budget for each main task only, this means for the main task A to F (A. Site Development, B. Foundations, C. Walls + Roof, D. Interiors,
E. Bathroom and Kitchen, F. Finish), use the template shared in Canvas.
2- Assume you are required to present a status report to the Client about your project status on end of August 2021, use the information provided and utilize Earned Value Analysis Method (EVA) to report about your project status. What would be the revised EAC and total project duration based on the CPI and SPI at the end of August- 21?
3- Present what actions do you recommend to the sponsor given your findings from the EVA on end of August-21.
4- If any change required to the scope, schedule, and cost, complete the change request form, and explain what changes should happen and how to record it, to update baselines and to communicate it
5- Write down the lessons learned from this project.
6- Given the actual costs in previous months (Table 5) and given the percentages of completed work in previous months (Table 4), utilise EVA and determine when would the project manager have recognised that there is a problem in the project if he/ she was monitoring the project progress and performance monthly? What would you do back then if you were the project manager?

Power Point Slides:

Working on the given project case and data you should design professional power point slides that include:
1- one slide Cover Page
2- one slide presenting project scope statement (main components)
3- one slide presenting WBS (visual hierarchy design) (use a graphic tool, i.e. Excel, word...etc.)
4- one slide presenting sample of a Project dictionary for a selected work package (full work packages dictionary should be prepared and submitted as part of the supporting documents. 5- one slide presenting project schedule in Gantt Chart format and show your critical
path (use a graphic tool, i.e. Excel, word...etc.)
6- one slide presenting the network diagram (You can draw it manually on paper and attach it)
7- one slide of key milestones (use the template provided in class for group work) or draw it in clear time frame to present the key millstones, names, and dates over the project duration 9- one slide of time-phased budget with a graph showing the planned costs
10- two slides are EVA data, report, and charts (use the templates provided in week 9). Revised EAC and total project duration based on the CPI and SPI at the end of August-21. 11- one slide interpretation of EVA results
12- two slide of possible actions and recommendations 13- one slide of lessons learned
14- thank you and Q&A session slides

Attachment:- Project Constraint Management.rar