Reference no: EM131158398

Preparing for a Business Meeting

Step 1  Develop a meeting agenda.

A project leader has made notes about covering the following items at the quarterly budget meeting. Use a word processor to develop an agenda by putting these items into a logical order and rewriting the items, where necessary, to give phrases a more consistent sound:

• Budget Committee Meeting to be held on December 12, 2008, at 9:30 a.m.
• I will call the meeting to order.
• Real estate director's report: A closer look at cost overruns on Greentree site.
• The group will review and approve the minutes from last quarter's meeting.
• I will ask the finance director to report on actual versus projected quarterly revenues and expenses.
• I will distribute copies of the overall divisional budget and announce the date of the next budget meeting.
• Discussion: How can we do a better job of anticipating and preventing cost overruns?
• Meeting will take place in Conference Room 3, with WebEx active for remote employees.
• What additional budget issues must be considered during this quarter?

Step 2 Summarize how the agenda and other tools can ensure that a meeting is successful.

Continuing in the same document you created in Step 1, write a paragraph summarizing how the agenda and other tools can help ensure that your meeting is a success.