Reference no: EM13584784

Prepare a system flowchart for the following narrative of a small grocery storewho use a small office network of PCs to document their inventory and accounting transactions.

When groceries arrive from suppliers, the warehouse clerk reviews the packing slip and compares it to the open purchase order file on her PC. During this process, updates to the stock records and the open purchase order file are made via the PC to reflect the new items received. She then makes a photocopy of each packing slip and sends the original to the accounting clerk. She files the copy in the warehouse by date.

The vendors' invoices are mailed directly from the supplier to the accounting clerk, who matches them with the packing slips and examines them for correctness. He updates the general ledger program stored on the PC, then files the matched documents in a temporary file that is organized by due date. As bills come due each week, he removes the matched invoice and packing slip from the temporary file and forwards them to the manager for payment.

The manager approves the bills for payment and manually prepares a two-part check for the total amount due to each supplier. He sends the original check to the supplier by mail, and the copy back to the accounting clerk. The accounting clerk uses the check copy to update the general ledger via his PC to reflect the decrease in amounts due. The accounting clerk then prints out a summary of cash disbursements for the day. He files both the summary and all check copies by date.