Reference no: EM132926284

Question - Since opening its doors in Cote d'lvoire two years ago, Kutek Exchange has been purchasing unlimited supplies of cacao from Africa and resells them to local senja coffee shops. To keep up with the strong demand, Kutek Exchange is expanding its local operations, including a new information system to handle the tremendous increase in purchases. The following is a summary of your interviews with department supervisors who interact with the system:

All documents except that are submitted to a computer process will be displayed to reconfirm the validity of data. A purchase requisition is sent from the inventory system to Sky Nagasaki, a purchasing department clerk. Sky documents the purchase requisition in a numerical order. Sky then manually enters the purchase requisition to the computer where it will store the data to inventory files and mails it to the vendor alongside storing it. The vendor returns a vendor acknowledgment to Sky indicating receipt of the purchase order. Sky then sends a purchase order notification to Andika B. Kangen, an accounts payable clerk.

When the receiving department accepts vendor goods, the inventory system sends Andika a receiving report. Andika also receives invoices from the various vendors. All these documents are stored based on their alphabets. He matches the invoices with the purchase order notification and receiving the report where the comparison files are being papered or well documented. Andika then updates the accounts manually to the computer where it updates the payable master file. Other than that, when comparing these files, Andika also prepares payment authorization.

Andika then sends payment authorization to the accounting department.

There, Han Ji Pyeong, not forgetting to document the file in a numerical fashion, prepares and mails a check to the vendor after a computerized process of which Han Ji Pyeong manually inputs first. But before sending it to the vendor, Han Ji Pyeong must decide whether the check has complied to the accounting departments standards or not. If it does Ji Pyeong will immediately reach out to the vendor with the signed check, if it's not then he will re-enter the check to the system for another issuance process the same as before. Every time the check is issued, the system automatically updates the accounts payable master files and the general ledger.

Instruction - Based on the above narration, prepare a flowchart to document the acquisition/payment system at Kutek Exchange!