Reference no: EM131224905

The following is a case on the accounts payable process of Manukau Book Shop.

Before Manukau Book Shop pays a vendor invoice, the invoice must be matched against the purchase order used to request the purchase of the goods and the receiving report that the receiving department has prepared. Since all three documents enter the accounts payable system at different times, a separate file in alphabetical order of the vendor name is kept for each type of document. The purchase orders that are forwarded from the purchasing department are stored in a purchase order file by the accounts payable clerk. The receiving reports are stored in a receiving report file in the accounts payable department. When invoices from vendors are received, the accounts payable clerk records the amount due in the accounts payable ledger and then files the invoices in the vendor invoice file. Manukau Book Shop's policy is to make sure all accounts are paid within 30 days to take advantage of the prompt-payment discount offered by suppliers. When it is time to pay a particular invoice, the accounts payable clerk retrieves the vendor invoice and attaches the purchase order and the receiving report. The matched documents are forwarded to the controller of the company. The controller reviews the documents to ensure they are complete and prepares a twopart cheque. The cheques and the other three documents are forwarded to the general manager for approval and signature. The controller also records the cheque amount in the cash disbursements journal. The general manager reviews the documents to ensure they are valid payables and then signs the cheques. He then mails the cheques to the vendors and returns the documents and the second copy of the cheque to the accounts payable department clerk. The clerk files the documents alphabetically in a paid invoice file. At the end of every month, the accounts payable clerk uses the information from the accounts payable ledger to prepare an accounts payable report and forwards it to the general manager. After the general manager has reviewed the report, he files it chronologically.

Required

Prepare a document flowchart for Manukau Book Shop's accounts payable process. The flowchart must have a heading printed at the top showing the name of the company and a short title of the flowchart.