Prepare a Business Analysis and System Recommendation Report

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Reference no: EM132336067

Process Analysis Assignment -

Overview - As the business analyst in the CIO's department of Maryland Technology Consulting (MTC), your next task in developing your Business Analysis and System Recommendation (BA&SR) Report is to conduct a process analysis. This will identify how the current manual process is working and what improvements could be made to the process that would be supported by a technology solution.

Assignment - BA&SR: Section II. Process Analysis

The first step is to review the feedback you received on your Stage 1 assignment, making any needed corrections or adjustments. Part of the grading criteria for Stage 4 submission includes addressing previous feedback to improve the final report. For this assignment, you will add Section II of the Business Analysis and System Recommendation (BA&SR) Report to your corrected Section I. You will conduct an analysis of the current hiring process and present information on expected business improvements. This analysis lays the ground work for Section III. Requirements of the BA&SR Report (Stage 3 assignment) which will identify MTC's requirements for a system.

Using the case study, assignment instructions, Content readings, and external research, develop your Section II. Process Analysis. The case study tells you that the executives and employees at MTC have identified a need for an effective and efficient hiring system. As you review the case study, use the assignment instructions to take notes to assist in your analysis. As the stakeholders provide their needs and expectations to improve the process, identify steps that could be improved with the support of a hiring system. Also look for examples of issues and problems that can be improved with a technology solution.

Use the outline format, headings and tables provided and follow all formatting instructions below.

Begin with your Section I (Stage 1 assignment) and add Section II. Apply specific information from the case study to address each area.

Process Analysis -

A. Hiring Process

The table (attached) has been divided into Part 1 and Part 2 just to help you logically work through the table information. One complete table should be provided with the 4 columns completed.) Refer to Week 3 and 4 content on processes and analyzing process improvements. Additional research can expand your knowledge of these areas.

At the beginning of this section, write an introductory opening sentence for this section that addresses what the complete table provides. (You may want to write this after you complete the table.)

Part 1 - To understand what the new hiring system needs to do for MTC, you will first analyze the current hiring process, often referred to as the "As-Is Process". Remember, a process is a series of steps to perform a task; therefore, think about what the users are doing as part of the hiring process. The stakeholder interviews in the MTC Case Study provide some needed information about how the process is currently conducted, but you may need to make some additional logical assumptions. You will need to combine the steps that each interviewee discusses and organize them into a logical sequence showing the high-level start to finish process. Try to be specific as this will help define requirements. For example, "reading resumes" is not very specific - what is the recruiter looking for when he/she "reads resumes"? (Hint: Resume screening is the process of identifying whether a candidate is or is not qualified for a given position based on qualifications indicated on his/her resume or application matched with requirements in the Job Description for the position the applicant is applying for.)

Then insert into the table the steps that are missing and enter the position title of the person who would perform each step. The beginning and ending steps have been provided for you and should remain in your table. Each process step should be concise and include an action verb. Note: Although different organizations can use different hiring practices, focus on information from the case study to capture key steps MTC uses; these are what the new system will need to support. Incorporating additional steps such as testing, a second round of interviews, etc. may cause you to omit key steps required for MTC's process.

Part 2 - The overall hiring process has several steps which you listed for Part 1. For each of the steps listed, complete the To-Be Process column in the table describing how this part of the process will be supported by the technology solution to improve the hiring process. Then complete the Business Benefits of the Improved Process column by explaining how this part of the process can contribute to the overall business strategy - think at a higher level than the specific process step. For example, a process benefit might be "receiving an application faster" but the broader business benefit would be "reducing time needed for the hiring process to enable MTC to identify and hire top IT talent more quickly." For each step, identify the result of using the system, as shown in the two examples. While it is true that the system will speed up each step of the process, think about how MTC or the responsible employees would benefit from using an automated system to perform that step.

Note - For this assignment you will prepare the second section of your report in which you will analyze a given business process, explain how IT could be used to support it, and assess the benefits of applying information technology to improve the process. The paper should not exceed three double-spaced pages and must include at least two references.

Attachment:- Process Analysis Assignment File.rar

Reference no: EM132336067

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Reviews

len2336067

7/9/2019 10:51:18 PM

Formatting Your Assignment - Consider your audience – you are writing in the role of an MTC business analyst and your audience is MTC and your boss, the CIO. Don’t discuss MTC as if the reader has no knowledge of the organization. Use third person consistently throughout the report. In third person, the writer avoids the pronouns I, we, my, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for effective business writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed.

len2336067

7/9/2019 10:51:12 PM

In Stage 2, you are preparing the second part of a 4-stage report. Use the structure, headings, and outline format provided here for your report. Use the numbering/lettering in the assignment instructions as shown- Process Analysis: Hiring Process and Expected Improvements. Begin with Section I, revised according to any feedback received and add to it Section II. Write a short concise paper: Use the recommendations provided in each area for length of response. It’s important to value quality over quantity. Section II should not exceed 3 pages. Content areas should be double spaced; table entries should be single-spaced.

len2336067

7/9/2019 10:51:06 PM

To copy a table: Move your cursor to the table, then click on the small box that appears at the upper left corner of the table to highlight the table; right click and COPY the table; put the cursor in your paper where you want the table and right click and PASTE the table. Ensure that each of the tables is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included. Continue to use the title page created in Stage 1 that includes: The company name, title of report, your name, Course and Section Number, and date of this submission. Use at least two resources with APA formatted citation and reference for this Stage 2 assignment. Use at least one external reference and one from the course content. Course content should be from the class reading content, not the assignment instructions or case study itself.

len2336067

7/9/2019 10:51:01 PM

Add the references required for this assignment to the Reference Page. Additional research in the next stages will be added to this as you build the report. The final document should contain all references from all stages appropriately formatted and alphabetized. Running headers are not required for this report. Compare your work to the Grading Rubric below to be sure you have met content and quality criteria. Submit your paper as a Word document, or a document that can be read in Word. Keep tables in Word format – do not paste in graphics. Your submission should include your last name first in the filename: Lastname_firstname_Stage_2.

len2336067

7/9/2019 10:50:55 PM

GRADING RUBRIC: 18-20 Points - 10 steps in logical sequence and responsible position appropriately identified; clearly derived from the Case Study, and demonstrates sophisticated analysis. 18-20 Points - To-Be Process step improvements clearly relate to corresponding As-Is Process step and fully explain how the system will support it; demonstrates sophisticated analysis. 18-20 Points - Business benefits for all 10 process steps are fully explained; demonstrates sophisticated analysis. 18-20 Points - Issues and improvements for all 3 areas are fully and correctly explained; demonstrates sophisticated analysis. 9-10 Points - Required resources are incorporated and used effectively. Sources used are relevant and timely and contribute strongly to the analysis. References are appropriately incorporated and cited using APA style. 9-10 Points - Well organized and easy to read. Very few or no errors in sentence structure, grammar, and spelling; double-spaced, written in third person and presented in a professional format.

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