Reference no: EM132899864
BSBPMG534 Manage project human resources - Greenwich Management College
Assessment Task 2
Task 2 - Plan project human resources
Task summary
Refer to and read the documents saved in a separate folder:
• MMI company profile and project task
• Policies and Procedures
You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives).
• The Board of Directors (BoD) has allocated 3 million dollars to the project.
• Project duration: 1 year.
• You can employe four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed)
The project includes:
• Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light)
Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities
• Rent the premise
• Obtain necessary permits
• Source architect and building company
• Source and buy furniture and equipment
• Liaise with the architect and building company
The project steering committee is composed of:
• Mr Eli Brown - Non-executive Director
• Mr Leonard Black - CFO
• Academic Manager (Jacob Graham)
The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor.
You will have to:
• Determine the project requirements
• Work in collaboration with pertinent stakeholders
• Scope the project
• Cost and resource the project
• Develop the project plan
• Execute the project
• Finalise the project
Each unit covered in your Diploma of Project Management will address a part of the project:
• Scope
• Time
• Quality
• Cost
• Human Resources
• Information system and communication
• Risk
• Project Integration
• Communicate with influence
• Facilitate continuous improvement in project work
• Develop project workplace policy and procedures for sustainability
• Lead and manage project team effectiveness
Having a clear vision of the project and its structure will help you plan and implement it in simulated work conditions.
Your trainer and assessor will provide support and mentorship in the role of Project Sponsor (PS).
You will work in a project team of max four students. You will both lead the team and be a part of it to experience different project roles in the simulated work environment, project manager being the main one.
Take turns playing the role of PM when the task requires project team collaboration. The trainer and assessor will observe project work and provide feedback on the Marking Sheet.
Form or join a project team (3-4 students in the team).
Document the name of the students in the table below:
You will collaborate with the project team in a simulated work environment to carry out the responsibility of your role as a PM relevant to human resource management.
Although you will lead and collaborate with the project team, your assessment's work must be individual, and it will be marked as such.
Please note that the performance evidence for this unit of competency requires you to demonstrate the ability to manage project human resources on at least two occasions. This assessment has been designed to meet that requirement.
This task comprises of the following assessment methods:
o Product-based ?
o Direct observation of Role-Play ?
o Case Study ?
o Other (specify) ?
It has been designed to evaluate your ability to/competency in:
• Identify resource requirements for each project task
• Match skills and knowledge of individuals and groups with project tasks
• Allocate personnel to the project according to planned work outputs and project timeline
• Support performance of personnel using human resources management (HRM) methods and tools when planning
• Define and communicate clear project role descriptions to organisational personnel
• Plan training and development of project team members
Your assessor will be looking for demonstrated evidence of your Refer to and read the documents saved in a separate folder:
• MMI company profile and project task
• Policies and Procedures
You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives).
• The Board of Directors (BoD) has allocated 3 million dollars to the project.
• Project duration: 1 year.
• You can employe four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed)
The project includes:
• Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light)
Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities
• Rent the premise
• Obtain necessary permits
• Source architect and building company
• Source and buy furniture and equipment
• Liaise with the architect and building company
The project steering committee is composed of:
• Mr Eli Brown - Non-executive Director
• Mr Leonard Black - CFO
• Academic Manager (Jacob Graham)
The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor.
You will have to:
• Determine the project requirements
• Work in collaboration with pertinent stakeholders
• Scope the project
• Cost and resource the project
• Develop the project plan
• Execute the project
• Finalise the project
Each unit covered in your Diploma of Project Management will address a part of the project:
• Scope
• Time
• Quality
• Cost
• Human Resources
• Information system and communication
• Risk
• Project Integration
• Communicate with influence
• Facilitate continuous improvement in project work
• Develop project workplace policy and procedures for sustainability
• Lead and manage project team effectiveness
Having a clear vision of the project and its structure will help you plan and implement it in simulated work conditions.
Your trainer and assessor will provide support and mentorship in the role of Project Sponsor (PS).
You will work in a project team of max four students. You will both lead the team and be a part of it to experience different project roles in the simulated work environment, project manager being the main one.
Take turns playing the role of PM when the task requires project team collaboration. The trainer and assessor will observe project work and provide feedback on the Marking Sheet.
Form or join a project team (3-4 students in the team).
Document the name of the students in the table below:
Student Name
Student Name
Student Name
Student Name
You will collaborate with the project team in a simulated work environment to carry out the responsibility of your role as a PM relevant to human resource management.
Although you will lead and collaborate with the project team, your assessment's work must be individual, and it will be marked as such.
Please note that the performance evidence for this unit of competency requires you to demonstrate the ability to manage project human resources on at least two occasions. This assessment has been designed to meet that requirement.
It has been designed to evaluate your ability to/competency in:
• Identify resource requirements for each project task
• Match skills and knowledge of individuals and groups with project tasks
• Allocate personnel to the project according to planned work outputs and project timeline
• Support performance of personnel using human resources management (HRM) methods and tools when planning
• Define and communicate clear project role descriptions to organisational personnel
• Plan training and development of project team members
Your assessor will be looking for demonstrated evidence of your competency in the above.
You are required to address the following:
• Task 2.1 Plan project human resources
o Develop a WBS for the project
o Develop a project HR plan
o Communicate project roles
• Task 2.2 Case Study
o Develop an HR plan for an event
o Communicate project roles for the event
Although the assessment requires group collaboration to simulate a work environment, the assessment submission is individual, and it will be marked as such.
Complete the following activities:
Task 2.1 Plan project human resources
Read the scenario for assessment and consult with the project team, considering input and feedback from the project team when completing this task.
Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) and the project team as needed.
A) Work Breakdown Structure (WBS)
Develop a Work Breakdown Structure to set out the project organisation and structure. This will help you align individual and group competencies with project tasks.
You can develop the WBS as a chart or as a list; it can be by function or by project phase.
B) Project Human Resource Plan
Determine the human resource requirements for the project and complete the project human resource plan in Template 1. Follow the instructions provided.
Project Organisational Chart
Develop and include below a project organisational chart.
Project Team Roles and Responsibilities
Complete the table provided indicating:
o Role - description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.
o Authority - the level at which the member may make decisions, apply project resources, or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.
o Responsibility - the work a team member must perform to complete assigned work activities
o Competency - the skill(s) required to complete assigned project activities
o KPI- 2 KPIs to measure individual's performance
RACI Chart
Develop and copy below a RACI Chart for the project either by a task or by WBS package for min. 4-5 project stakeholders. Must include team members (as a project management team), project manager and project sponsor.
C) Communicate project roles and responsibilities
Write an email (Template 2) to the project team, the project sponsor and the project steering committee to:
• Communicate the inclusions of the project human resource plan (attach the plan to the email)
• Provide a detailed description of the individual project team members roles and responsibilities, including the project manager
The email text should be in grammatically correct English, written in an appropriate (polite, business-like) style.
(150-200 words)
Task 2.2 Case Study
The Project Sponsor trusts your expertise in project management.
The Project Sponsor asked you and your team to help with a project. The Marketing Team is organising an event to present the new campus to education agents. The Project Sponsor would like you to develop the human resource plan for this project.
The plan will be used by the marketing team in charge of organising the event.
Please note the event will be planned and delivered by existing staff only: the marketing team, and any other individual staff you believe should be included from the organisational chart.
A. Plan
List the key work tasks required to plan and deliver the event (4-6) in the table provided below.
Include a timeline for task completion. Remember that the event planning starts on 10/5/20XX, and the event date is 20/6/20XX.
Prepare a simplified version of the human resources plan (Template 3) for the event.
Project Team Needs Analysis
Analyse and determine the HR needs of the team. (4-6 team members).
Training strategy
Develop a high-level training strategy for the project team.
(50-100 words)
Project Team Roles and Responsibilities
Complete the table provided indicating:
o Role - description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.
o Authority - the level at which the member may make decisions, apply project resources or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.
o Responsibility - the work a team member must perform to complete assigned work activities
o Competency - the skill(s) required to complete assigned project activities
o KPI- 2 KPIs to measure an individual's performance
B. Communicate project roles and responsibilities
Write an email (Template 2) to the marketing team and the Project Sponsor to:
• Communicate the inclusions of the project human resource plan (attach the plan to the email)
• Provide a detailed description of the individual project team members roles and responsibilities, including the project manager to plan and deliver the event
The email text should be in grammatically correct English, written in an appropriate (polite, business-like) style.
(100-150 words)
Attachment:- Assessment Task 2.rar