Reference no: EM133029816

BSBPMG535 Manage project information and communication

Task 1 - Performance and Skills Assessment

Task summary
This assessment task requires you to manage project information and communication on at least two occasions.

This project requires you to complete the assessment tasks in a real workplace (your current workplace can be used) or a simulated environment. If you are not working, select a workplace you are familiar with.

Required
You are required to demonstrate your ability to:

1. Manage project information and communication on at least two occasions.

Timing
2. You may review this assessment task at the commencement of your unit.
3. You may start this assessment in the first week of the term
4. Your assessor will advise you of the due date of this assessment via Canvas and you must submit by the due date.

Task 2 - Performance and Skills Assessment

SCENARIO

‘Violet's Dresser' is a fashion retailer operating from three locations throughout the Brisbane metropolitan region. A profitable small business, Violet's Dresser has grown significantly over the past five years by building a loyal base of regular female shoppers whose ages typically range from 19-39. Now Violet's Dresser plans to tap into the e-commerce market using the business name ‘Violet's Online'.

You have been employed as the new Project Manager at Violet's Dresser. The head office has assigned you with the task of:

A) Preparing a communication plan to liaise with stakeholders
B) Selecting a digital project management information system to store files and information
C) Developing a procedure that explains how data quality will be assured.
D) Creating a procedure for archiving documents and data.

Stakeholders include Violet's Dresser owner and CEO, Marketing manager, Accounting Manager, and your team members including a Logistics Specialist and two assistants.

Part A - Communication Plan
Prepare a Communication Plan for the project. Your plan should include:
• Who you will communicate with
• What to communicate
• When communication will occur
• How communication will occur.

Part B - Project Management Information System (PMIS)
Select a PMIS for the project, this must be a digital system. You may use any file sharing and storage, project management, resource management or document management software system that you are familiar with. If you do not currently use one of these systems, use Dropbox to set up a file management system. Your system should include a structure of folders and sub-folders with relevant headings. Remember to include a folder for archived files.
Include:
• a link or invitation to the PMIS you have set up so that your assessor can review it
• instructions on how to use the PMIS - this should include a hierarchy of the file structure.

Part C - Data quality procedure
Develop a procedure that explains how data quality will be assured. Your procedure should explain:
• quality assurance processes that happen before data is collected
• quality assurance processes that happen during data entry
• quality assurance processes that occur after data entry.

Part D - Archive procedure
Develop a procedure that explains how project documents are to be archived and stored. Your procedure should explain:
• roles and responsibilities
• how to prepare records for archiving
• sentencing information
• when to review documents
• what to do with records/where to store them.

Attachment:- Manage project information and communication.rar