Reference no: EM132490913

Addressing Guidelines: Canada Post

Need two letters exact

Overview
Canada Post automated mail sorting equipment can read a wide range of addressing styles. However, consistent and accurate addressing eliminates the need for extra handling or redelivery by Canada Post. Standardized addressing helps ensure that mail is consistently delivered on time, the first time, every time.

General Information
To avoid unnecessary delays in mail delivery, follow the addressing guidelines below:
• Print the address in upper case (preferably); but lower case fonts are also acceptable. Print the Postal Code in upper case, separating the first three characters from the last three with one space. If the Postal Code is not formatted this way the mail may be delayed.
• Place the municipality, the province or territory, and the Postal Code on the
last line. Leave one space between the municipality and the province or territory, and two spaces between the province or territory and the Postal Code.
• Omit the word "Canada" on domestic mail. Print the name of the country by itself on the last line for international mail.
• Print the return address on the envelope in the same format as the destination address. Do not print the return address in a larger font, and separate it clearly from the destination address. Acceptable locations are the top-left corner or on the back of the envelope.
• Don't use punctuation unless it is part of a proper name, e.g., ST. JOHN'S.
• Use the full name of the municipality (city, town, village).
• Use the approved abbreviation for the province or territory

Four Basic Correspondence Message Types

There are four kinds of correspondence messages. Each message type has a particular structure for maximum effectiveness.

A. Good News or Neutral Message
1. Open with a statement of the good news.
2. Provide relevant details.
3. Close.

B. Bad News Message
1. Open with a buffer, such as.
a. a neutral or positive statement
b. some element of good news
c. an expression of thanks to the reader
d. a statement of agreement with the reader
2. Provide the reason(s) for the bad news.
3. State or imply the bad news.
4. Close pleasantly and positively with:
a. An offer of compromise, an alternative, or a free good or service
b. A statement of anticipated future business and good wishes.

C. Routine Request
1. Open with a clear, complete, concise, and polite request for what you warn.
2. If appropriate, follow up with your reason(s) for making the request.
3. Express your appreciation (say thank you).