Reference no: EM132797921

Subject: MAKE A LETTER

Assume that you are the assistant to the manager of engineering at an engineering consulting firm.

Yesterday, Steve Grey, the manager of engineering asked you to pass on the news to the other people in the office.

The conversion will require changes in three key areas:

i. A greater use of email for communication with clients and co-workers

ii. Increased use of databases and electronic forms for customer orders and client records

iii. Scanning of old paper-based files so that they can be stored electronically

Also mention the specific details of how the transition will work. The rough notes from your meeting with Grey appear below. It is not necessary to use all the information:

¦ Staff will now be allotted one drawer of a filing cabinet for paper files related to their current projects.

¦ All other information will be stored electronically.

¦ Place unneeded files in a disposal bin for shredding.

¦ Place archival information into the basket (provided) to be scanned

¦ Archive signed contracts, records of meetings, correspondence, reports more than three years old.

¦ Filing cabinets will be collected in one month and replaced with new, smaller units.