Reference no: EM132551913

JGR 200 The Power Of People Assignment - Strayer University, USA

Assignment - Understanding Roles and Skills

Introduction - You are in charge of putting together a fundraising event for an organization that you are passionate about. It could be for a charity, church, school, or any other cause you support. Feel free to be creative! Your fundraising event will include a dinner, performers (artists and/or speakers), and a request for donations to support your chosen organization.

For this assignment, you'll pick the organization you're planning the event for. As the team leader, you'll be in charge of the planning committee -- a team of 4 people and yourself. You'll determine what role each team member will play on the committee, choose the tasks they will be assigned, and identify the skills they'll need to complete them. We'll guide you through it step by step!

Instructions - Step 1: Download the Understanding Skills and Roles Worksheet and save it to your computer.

Step 2: Follow the directions in Parts 1-2 of the worksheet to complete the assignment.

Understanding Skills and Roles Worksheet -

Part 1: Identify Your Team's Roles and Tasks

To get started, decide what organization you want your fundraising event to raise money for and write it below.

Organization: _____________________________

As the team leader, you are responsible for determining what roles you'll need to fill on your committee, assigning tasks to be completed, and ensuring that your team members have the skills necessary to complete those tasks.

Please do the following:

1. Choose 4 roles you think you will need for your committee from List A below and fill in the table.

LIST A: ROLES

Budget Manager - Responsible for making payments and tracking all expenses.

Talent Coordinator - Responsible for hiring speakers and/or performers.

Catering Planner - Responsible for selecting and coordinating the dinner menu and food-related vendors

Event Coordinator - Responsible for coordinating location, travel, accommodations, security, vendors and any other necessary arrangements up until the day of the event.

Event Planner -- Responsible for determining event content and program

Correspondence and Networking - Responsible for invitations and reminders and generating excitement for the event.

Safety Coordinator - Makes sure event meets OSHA and other industry safety standards.

Fundraiser - Responsible for soliciting money at the event for your chosen organization.

Event Manager - Responsible for coordinating wait staff, servers, bartenders, and greeters at the event.

Publicist - Responsible for publicizing the event in local publications, social media, etc.

2. List 3-5 tasks in the table next to each role. These are tasks that each team member will need to complete based on the roles you have chosen. Use List B below to select the tasks.

LIST B: TASKS

Organizing team members

Assigning jobs to team members

Sending out invitations

Tracking the guest list

Meeting with catering companies

Determining the order of events

Getting cost estimates

Identifying and confirming speakers/presenters/entertainers

Identifying and contacting sponsors/partners

Setting up online ticketing

Negotiating vendor contracts

Getting speaker/presenter bio information and photos

Making travel and accommodation arrangements for presenters

Having contracts signed

Researching special permits/licenses/etc.

Advertising event on social media

Arranging parking

Reviewing security needs

Reconciling the budget with invoices and receipts

Creating an event timeline

Tracking sponsor funds

Choosing music and decorations

Creating email event notifications

Creating participant "goodie bags"

Posting event details on the organization's Facebook page

Sending reminders and schedule details to speakers/presenters/facilitators

Organizing committee meetings and planning sessions

Approving all expenses

Creating a map for the event's location

Checking in with committee members to ensure they are on track

Tracking fundraising in real-time for the event

3. Select the corresponding skills from list C below next to each role/task. These are skills the team member will need to have in order to complete their tasks.

LIST C: SKILLS

COMMUNICATION: Listening, speaking and writing; can accurately interpret what others are saying and organize and express their own thoughts clearly.

TEAMWORK: The ability to work well in one or more groups and bring out the best in others.

ANALYTICAL ABILITY: Great at using creativity, reasoning, and past experiences to identify and solve problems effectively.

PERSONAL MANAGEMENT: Can plan and manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments.

INTERPERSONAL EFFECTIVENESS: Can relate to co-workers and build positive relationships with others both within and outside of the organization.

TECHNICAL LITERACY: Proficient with basic computer skills.

MANAGEMENT ABILITY: The ability to take charge and manage co-workers and lead teams.

FLEXIBILITY: Can grow and adjust to changes as they come and make compromises.

CREATIVE THINKING: The ability to generate innovative ideas.

ACADEMIC COMPETENCE: Basic literacy in reading and writing, and the ability to understand and perform core math concepts.

INTEGRITY & WORK ETHIC: Dependability, drive, honesty, self-confidence, and a positive attitude.

PART 2: Answer these Questions

Explain why your committee is a team rather than a group.

As team leader, what are three traits you will foster within your committee so that they are working as an effective team? Explain why each is important.

Attachment:- The Power Of People Assignment Files.rar