Reference no: EM132389161 , Length: word count:2000 + 8 Slides

INFS 5024 Enterprise Systems using SAP M Assignment

School of ITMS - University of South Australia, Adelaide, Australia

This assignment has been designed as a group project to enable students to refine their ability to work collaboratively and exceptions will not be granted unless it is a special case. The Discussion Forum on the course website can be used by students to find suitable partners.

CASE STUDY - Auburn Wine Company (AWC)

Case Study Requirement - This assignment consists of three parts:

1. You are required to jointly write an ERP Implementation Proposal of approximately 2000 words.

2. Develop a PowerPoint Presentation of about 8 slides, and

3. Give a 10 minutes presentation in Week 12.

For the proposal you must choose either any company that you like (e.g., the same company that you have chosen in Assignment 1) or the case study of the fictitious company Auburn Winery Company (AWC) at the end of this document.

The report is for the Board of Directors of the selected company. You must structure your ERP Implementation Proposal into sections that are based on the list provided under the heading "Content" below.

The PowerPoint presentation must be specific to the selected organization/company. It must:

• Explain how the implementation project will be organized and staffed and the level of commitment at all levels from Management and Directors to workers;
• Outline any change management that will be required and how it will be dealt with.
• Show timelines and schedules;
• Summarise future benefits of implementing an ERP from SAP;
• Provide an analysis in general terms of where the major costs - software, hardware, training, consultation, etc - for the implementation will be together with some estimates.
• Slides are not overloaded with text (bullet points are preferred).

Presentations will be scheduled during the lecture class in Week 12 and must not take longer than 10 minutes in total (i.e., all team members together). All team members must present. A student that does not present will not receive any point for the presentation. During the presentation eye contact should be kept with the audience and one or two questions may need to be answered after the presentation.

Scenario -

Assume that you are the Chief Information Officer (CIO) of the selected company. The chairperson of the board has asked you to jointly prepare the ERP implementation proposal and its accompanying PowerPoint presentation for next month's board meeting. He wants both the proposal and the slides to be easy to read, clear, concise and factual, with the objective of convincing the other members of the board that:

a) An ERP system is necessary and

b) SAP ECC or SAP HANA is the preferred solution.

The presentation slides must represent the content of the proposal.

Content of ERP Implementation Proposal - The ERP implementation proposal should be structured into sections which deal with the following matters:

• A description of the selected organisation/company's existing computer systems and a detailed analysis of the weaknesses in the existing IT systems from the point of view of operational cost, reliability, efficiency, security, and data integrity. If you select a company other than AWC then you can assume that this company is not currently using an ERP system.
• A summary of the functional areas within AWC that may require significant Business Process Re-engineering (BPR) and why this will be necessary. One detailed as-is business process from one department modelled in the ARIS Express tool of up to 2 A4 pages in the report and one to-be business process that shows the differences of using an ERP system. Both process and their differences must be explained.
• A detailed description of the entire process of implementation (including the transition phase from the existing legacy systems) that will be undertaken at the selected company. In particular your description must outline how the implementation project will be organized and staffed. This should include an explanation for the broad implementation strategy to be adopted (big bang approach versus phased approach) and one which takes into accounts the nature of the company. Realistic timeframes must also be established and clearly stated.
• A brief summary of the SAP Business Suites and how these suites will handle the requirements of current and future business operations. Discuss only those that are relevant for the selected company. List them and explain why they are needed. Particular attention should be given to the ability to conduct e-commerce and incorporate social media.
• A summary of the training needs and change management issues to be addressed, and any other issues that you consider important to a successful implementation.
• An explanation of how this ERP adoption is going to provide the selected company with new information and a competitive advantage over their nearest rival companies.

In order to receive a mark for your assignment you also must provide two details:

(1) An overview of who has contributed what in the proposal. Provide a table with two columns. The first column lists the section numbers and the second columns lists the name(s) who has written the assignment.

(2) A self-assessment of each team member with a weight percentage: Provide a table with two columns, the first column contains the names of each member and the second column contains a percentage (0-100%) indicating the effort of the member that contributed to the proposal. Note that you must collectively agree on this table.

Attachment:- Enterprise Systems Assignment File.rar