Implementation of cloud accounting software

Reference no: EM132915899

Company Background

Easy Bookkeeping is a new small business located at Point Cook, Victoria that Jane Anderson and her partner started six months ago. The business provides bookkeeping services, including lodging BAS and Payroll systems for small and medium businesses.

Jane works with her partner on most tasks. Easy Accounting has been providing bookkeeping related services to small businesses around the area, and the business is rapidly growing.

Jane is using outdated accounting software. She keeps a copy of each resource on her computer's hard drive and carefully files them, so they are easy to access. Jane distributes the resources to her colleagues when they need to be worked on or reviewed as email attachments, and they are passed onto each other in the same way when they need assistance.

Jane has found this shuffling of resources to be time consuming and inefficient, especially when several people need to be working on the same client documents at the same time. She feels that they are safe on her hard drive, and she backs them up regularly. With her client base increasing over the last few months, it is getting unwieldly, and her partner has suggested that she hires another bookkeeper and consider implementing a cloud-based accounting solution software.

You have been hired as the new Bookkeeper, and one of your first jobs is to determine whether there is a cloud-based accounting software solution that can address the company's resources and operational issues.

Summary of current resources:

Hardware: Software:

Microsoft Surface computers x2 Microsoft Office

EPSON Fax/Printer/Scan Yahoo Mail

3 Desktop computers Microsoft Excel

1 TB External Hard Drive PowerPoint

High Speed NBN modem Google Chrome/Microsoft Edge

Task 1

Company's computing needs analysis to identify cloud computing solutions.

In this task you are required to apply the knowledge gained to determine the appropriate Cloud Accounting solution and demonstrate your ability to undertake a review of computing needs within a small business environment at the company.

You need to write the report based on the following for Easy Bookkeeping:

a) Review and document the current computing hardware and software resources in place for the organisation.

b) Investigate and summarise the cloud computing solutions options needed to improve the businesses operation's.

c) In order to successfully implement cloud computing solutions, list the potential short term and long-term goals that could be planned to achieve the organisation's overall goals in applying the latest Cloud Accounting Software in the current market. You should note any steps that should be actioned straight away.

Short term goals:

Long term goals:

Task 2

Cost-benefit analysis and business case.

The purpose of this task is to demonstrate your ability to perform a cost-benefit analysis for the potential computing solution and create the business case to introduce cloud computing in the organisation.

You need to:

a) Prepare the yearly budget catering for short and long-term priorities.
- What is the plan to support the implementation of cloud accounting software / equipment at Easy Bookkeeping.

Reference no: EM132915899

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