Implementation of a student management system

Assignment Help Project Management

Reference no: EM131459510

Process Documentation for the Implementation of a Student Management System

PROJECT DEFINITION

Background:

The ICT Global Learning Management needs to handle records for many students and maintenance across multiple platforms is difficult. Though an information system is being used, the processes arehighly manual. Hence there is a need to investigate the process to upgrade the system with a computer based information system that facilitates fast and accurate data access with appropriate interfaces for management and students alike. The proposed student management system would allow authorized members to access the record of academically registered students. It could then be used in various educational institutes across Australia and simplifiy PDL educational activities.

Project Objectives:

This project aims to investigate and document the types of processes required to implement a holistic student administration. The intent is to makeit easy to access any student's information at anytime, whilist ensuring the safekeeping of confidential information.

Desired Outcomes
- Successfully research and document the processes to implement a Student Management System
- Identify the requirements for a filtered layered access for all parties involved
- Identify the processes for integration with theCompany's accounting system - integration with SAP software.
- The new system must be robust, scalable and easily adaptable to changing requirements.

Project Scope and exclusions

A documented process for the integration of the following process requirements:
- Admissions

Maintaining Recruiting Details
Managing Inquiries
Entering Applications
Maintaining Academic History
Importing Admission Information
Processing Applications
Admitting Students
Closing Admissions
Generating Admission Statistics

- Enrolments

Pre-Enrolment
Timeslots
Enrolment
Waitlists
Post Enrolment
Transferring Students Between Programs, Units, and Unit Sets
Setting Up Research Candidacy Details

- Student Finance

Student Finance includes the following sections:
Student Finance
Processing Deposits
Calculating Charges and Credits
Billing
Working with Holds
Dealing with Refunds
Interfacing with General Ledger

- Reporting and maintenance

Constraints and Assumptions:
- A competing incumbent system is not in place so this project sets new standards.
- It is assumed the technologies used would be state of the art and compatible with all modern protocols and standards.
- Extensive testing would be performed before release to real world.
- Development environment will be provided to the development team.
- All required licenses and approvals would be purchased.
- The development process and product would adhere to existing and applicable Australian government laws.

Project Tolerances
- Nil

Key Users / Entities in the system
- Students (personal data, study plan, previous educational career, absence registration, etc.).
- Studies (structure and content: programmes of study, courses, exams, tests, etc.).
- Lecturers (staff members involved in the academic education process.).
- Organizational units (Schools, Departments, Institutes, etc.).

Interfaces
- Web based
- Intranet Portal
- Mobile App

Project Approach:The approach is to be determined by the Information Systems team. It is recommended to have some form of source control and to undertake the project tasks in a logical order.

Project Management Team

Structure:
The project team will determine their own structure to complete the assignment

Role description:
All roles within the team are to be determined internally.

Development Methodology:
The team is free to adopt any software development methodology but must regularly communicate the project status with client representative through client meetings and/or status reports.

Reference no: EM131459510

Questions Cloud

Analyze aspect of human culture you selected for societies : Analyze the aspect of human culture you selected for each of the societies. Examine some of the social problems and public policy issues that become apparent.

What level of profit before interest and taxes will slow mos : At what level of profit before interest and taxes will slow mos after tax return on equity be equal to speedy joes after tax return on equity?

Describe the malthusian debate relative to food in the us : Describe the Malthusian debate relative to food in the United States today. What are the major contributing factors to the lack of food?

New product or service that you develop : The product must be a new product or service that you develop; you may use an existing brand with an established track record and extend their product/service.

Implementation of a student management system : Process Documentation for the Implementation of a Student Management System - Identify the requirements for a filtered layered access for all parties involved

Determine how to define a brand : Determine how to define a brand. Marketers recognize the powerful influence products and product lines have on customer behavior, and they work to create strong

Company rituals and organizational cultural values : Think about company rituals and organizational cultural values (behavior/communication,etc.) that take place in your workplace.

Explain the strategic value of brand equity brand equity : Explain the strategic value of brand equity Brand equity provides a competitive advantage for a firm because consumers are more likely to buy a product.

What are the potential effects of urban renewal on economy : Chambliss discusses the efforts to revitalize the economically distressed urban core in several major cities. What are the potential effects of urban renewal.

User Account

All Pages