Reference no: EM132921834

BSBPMG521 Manage project integration

Activity 1A

Objective To provide you with an opportunity to demonstrate the ability to identify, clarify and prepare project initiation documentation.

1. What is a project initiation document?

2. Identify 4 types of project initiation documentation you may use in an project initiation document, which are relevant to an organisation of your choice.

3. Choose two of the project initiations documents you identified in question 1A:2 and prepare these documents in accordance with an organisations procedures.
Attach copies this activity.

Activity 1B

Objective To provide you with an opportunity to demonstrate the ability to identify the relationship between the project and broader organisational strategies and goals.
1. Identify and document the following organisational strategies and goals in relation to an organisation:
- Market focus

- Mission statement

- Strategic plan

- Values and ethics.

2. Provide an example of a completed project. Identify and document how your project related to each of the following organisational strategies and goals:
» Market focus

» Mission statement

» Strategic plan

» Values and ethics.

If the project did not, suggest amendments that could have been made to the project in order to do so?

Activity 1C

Objective To provide you with an opportunity to demonstrate knowledge of how to negotiate and document project objectives, outcomes and benefits.
1. Identify the stakeholders within your project with whom you will have to negotiate the project objectives, outcomes and benefits.

2. When negotiating, identify three best practices you should use.

3. Provide one example of a negotiation you have participated in. Explain the following:

» What were you negotiating? - Objectives, outcomes and benefits.

» How did these differ from those of your stakeholder?

» What practices did you use to influence the negotiation?

» What was the result of your negotiation?

» Was there anything you could have done differently?

4. Research and outline an organisational policy for how to document negotiations. Attach a copy to this activity.

Activity 1D

Objective To provide you with an opportunity to demonstrate knowledge of how to negotiate project governance structure with relevant authorities and stakeholders.
1. What is project governance structure? Research and identify 5 frameworks a project governance structure establishes in an organisation.

2. Choose three of the frameworks you identified in question 1D:1 and provide an example where you have previously negotiated with authorities and stakeholders over the framework. Outline the following:
» What framework did you want to negotiate?

» Why did you want to negotiate the framework?

» What reasons did you put forward?

» What was the result?

» How did this impact the project?

3. What is a steering group? Research and identify the relevant authorities and stakeholders with whom you must negotiate to agree upon the final project governance structure in an organisation.

Activity 1E

Objective To provide you with an opportunity to demonstrate knowledge of how to prepare and submit project charter for approval by relevant authorities.
1. What is a project charter and why would you use this?

2. Identify five types of information you would consider when preparing your project charter and provide an example of each.

3. Using the sample project charter template in activity 1E in chapter 1.5 of the unit, or using your organisation's own template, complete the project charter. You may refer to a previous project or current of your choice and should attach a copy to this activity.

4. Research and identify the relevant authorities who will need to approve your project charter in an organisation and how you need to submit the document.

Activity 2A

Objective To provide you with an opportunity to demonstrate knowledge of how to establish and implement a methodology to disaggregate project objectives into achievable project deliverables.
1. What is a work breakdown structure?

2. Choose a project of your choice, this may be a case study, a previous project you have completed or a project you are preparing currently. Your task will require you to create a work breakdown structure that disaggregates project objectives into achievable project deliverables.
Record your information in an appropriate document and attach to this activity.

Activity 2B

Objective To provide you with an opportunity to show knowledge of how to identify project stages and key requirements for stage completion against client requirements and project objectives.
1. What is stage completion? Identify the 5 stages.

2. Identify three key requirements you are likely to be set in the initiation stage of a project.

3. Identify three key requirements you are likely to be set in the planning and designing stage of a project.

4. Provide an example of a key requirement you have been set by a client which differed from your project objective. For example, how to dispose of left over equipment. Explain the following:

» What was the client requirement?

» What was the project objective?

Activity 2C

Objective To provide you with an opportunity to show an understanding of how to analyse project management functions to identify interdependencies and impacts of constraints.

1. What are the nine project management functions?

2. Identify two methods you can use to maintain the smooth running of these functions. Explain what these are.

3. What are the three triple constraints of a project? Provide an example of a previous project you completed which was affected by the three triple constraints. Explain what tasks were interdependent on other tasks and what functions related to each task.

4. Explain the importance of using the correct mathematical language when communicating with team members and stakeholders.

Activity 2D

Objective To provide you with an opportunity to demonstrate your knowledge of how to develop a project management plan that integrates all project-management
functions with associated plans and baselines.
1. Using a project of your choice, this may be a case study, a previous project you have completed or a project you are preparing you must create a project management plan. You should include the following sections relevant to your chosen project and organisation.

» Introduction
» Project management approach
» Project scope
» Milestone list
» Schedule baseline and work breakdown structure
» Change management plan
» Communications management plan
» Cost management plan
» Procurement management plan
» Project scope management plan
» Schedule management plan
» Quality management plan
» Risk management plan
» Staff management plan
» Resource calendar
» Cost baseline.
»
ATTACHED TO THIS ASSESSMENT

2. Select three associated plans and baselines and explain what these are.

Activity 2E

Objective To provide you with an opportunity to establish designated mechanisms to monitor and control planned activity.
1. Identify 5 methods you can use to monitor and control planned activities in a project.

2. Choose 2 of the methods you identified in question 1 and provide an explanation for each.

3. Provide an example of where you have previously used a designated mechanism to monitor and control planned activities. Explain the following:

» What method did you use?

» Why did you use this method?

» How did you implement this method?

» How did you monitor this method?

» What was the result?

Activity 2F

Objective To provide you with an opportunity to demonstrate knowledge of how to negotiate approval of project plan with relevant stakeholders and project
authority.
1. Research and identify the relevant authorities who will have to approve your project plan in an organisation.

2. Draw up a project plan approval document to attach as an appendix to the project plan attach a copy to this activity.

3. Consider the negotiation process for a project. Explain the following: What would you like to negotiate?

» How would your plan differ from those of your stakeholder?

Activity 3A

Objective To provide you with an opportunity to demonstrate an understanding of how to manage a project in an established internal work environment to ensure work is conducted effectively throughout the project.
1. Identify two internal work environments and explain what these are.

2. Identify the established policies and procedures of an organisation for which your project team could be working and any problems you feel the project may encounter due to conflicting interests and/or beliefs.

3. Provide an example of an internal work environment you have previously monitored in an organisation. Outline how you monitored the environment and whether your monitoring ensured that work was conducted effectively. If not, how could you have monitored the environment differently to ensure that work was carried out effectively?

Activity 3B

Objective To provide you with an opportunity to demonstrate knowledge of how to maintain established links to align project objectives with organisational objectives throughout the project.
1. Why is it important to align project objectives with organisational objectives?

2. Identify two documents you would use organisational objectives as the basis for project planning.

3. Outline one method you can use to maintain established links and explain why you would use this method.

4. Provide an example of where you have previously maintained an established link to align project objectives with organisational objectives throughout the project. Explain the following:
» What method did you use?

» Why did you use this method?

» How did the project and organisational objectives differ?

» How did you implement this method?

» How did you monitor this method?

Activity 3C

Objective To provide you with an opportunity to identify how to resolve conflicts negatively affecting attainment of project objectives, within authority levels.

1. Identify three reasons conflicts may occur. Explain why these conflicts may arise.

2. Research and identify the steps involved in your organisation's conflict resolution model and summarise what these steps are (max. 250 words).

3. Explain what a project manager can do to try to avoid conflict from the outset of the project (max. 250 words).

4. Provide an example where you have previously resolved a conflict. Outline the
following:

» What was the conflict?

» How was the conflict negatively affecting attainment of project objectives?

» Identify your authority level and how this affected your decision making.

Activity 4A

Objective To provide you with an opportunity to identify how to ensure project records are updated against project deliverables and plans at required intervals.
1. Research and identify what management system are used in an organisation to update records in relation to status of project deliverables and plan.? Who is responsible for the updates?

2. Research and identify how often an organisation would require you to record updates on the following aspects of project deliverables:

» Current status of each deliverable
» Quality targets
» Quality standards and criteria
» Quality assurance reviews undertaken
» Quality control reviews undertaken
» Actions required from quality assurance and control reviews
» Time frame in which to complete actions
» Current status of quality of deliverables.

3. Research and identify how often an organisation would require you to record updates on the following aspects of the project plan:

» Project management approach
» Project scope
» Milestone list
» Schedule baseline and work breakdown structure
» Change management plan
» Communications management plan
» Procurement management plan
» Project scope management plan
» Schedule management plan
» Quality management plan
» Risk management plan
» Staff management plan
» Resource calendar
» Cost baseline.

Activity 4B

Objective To provide you with an opportunity to demonstrate knowledge of how to analyse and submit status reports on project progress and identified issues with stakeholders and relevant authorities.
1. Explain what should be contained in the following reports:

» Project progress reports

» Risk register

» Issues log

» Executive summary.

Activity 4C

Objective To provide you with an opportunity to demonstrate knowledge of how to analyse and submit impact analysis of change requests for approval, where required.
1. Explain what an impact analysis is (max. 150 words).

2. Outline the stages you would follow to conduct an impact analysis.

3. Provide an example of a risk that may occur within a project. This may be a previous experience or a potential risk in the future. Explain the following:

» How will the risk impact the project?

» What changes could you make to the project to reduce the risk?

» What are the expected impacts of the proposed change?

4. Research and identify the procedure you would follow in an organisation of how you would submit a project change request and to which relevant authorities they should be submitted.

Activity 4D

Objective To provide you with an opportunity to demonstrate knowledge of how to maintain relevant project logs and registers accurately and regularly to assist with project audit.
1. Identify all of the project logs and registers you use within an organisation and provide an example entry for each one.

2. Choose three of the project logs or registers you provided in question 4D:1 and explain how these are maintained in an organisation. Explain how often each log or register is reviewed and by whom.

3. What makes a good record for auditing purposes?

Activity 4E

Objective To provide you with an opportunity to show an understanding of how to ensure associated plans are updated to reflect project progress against baselines and approved changes.
1. What are project baselines? Provide an example of a project baseline.

2. Identify 3 examples of a change you have made or could make to a project baseline and approved changes. Explain why you would make these changes.

3. Why is it important to record changes to baselines? Research and identify the template document an organisation uses to record changes.

Activity 5A

Objective To provide you with an opportunity to demonstrate knowledge of how to identify and allocate project finalisation activities.
1. Identify three required project finalisation activities and explain what these are.

2. For each activity you identified in question 1, identify which person(s) you would allocate the task to in your project team/organisation and explain why you have chosen this person. You may allocate the responsibility to more than one person if appropriate.

Activity 5B

Objective To provide you with an opportunity to demonstrate knowledge of how to ensure project products and associated documentation are prepared for handover to client in a timely manner.

1. What is a project product? Provide an example of a project product you produce within your organisation.

2. Using the example project product you identified in question 5B:1, identify the associated documentation that will be handed over with the products.

3. Research and explain the arrangements of the handover process for your project products and the associated documentation within an organisation.

Activity 5C

Objective To provide you with an opportunity to identify financial, legal and contractual obligations you must finalise.

1. What financial obligations must you finalise?

2. What legal obligations must you finalise?

3. What contractual obligations must you finalise?

Activity 5D

Objective To provide you with an opportunity to demonstrate knowledge of how to undertake project review assessments as input to future projects.

1. Identify three project review assessments.

2. Using a project of your choice, this may be a case study, a previous project you have completed or a project you are preparing currently complete the following tasks:

» Select two of the review assessments you identified in question 5D:1
» Explain what these review assessments involve
» Outline how you would complete the relevant documentation. If using organisational templates, attach copies of the documents to this activity

Attachment:- Manage project integration.rar