Reference no: EM132956134
Task 1 - Infrastructure Negotiation
Your organisation is planning to negotiate on a project comprising remediating footpaths, car parks and line marking around RAAF Base Point Cook and RAAF Williams Laverton. The scope also includes remediating the rainwater drainage on a building and the stormwater drain on the airfield at RAAF Base Point Cook. You are required to complete the attached negotiation plan for the project negotiation.
Your Assessor will represent the client and for the purposes of this assessment task, will represent the client in a role play, where you must negotiate an approach to the project.
Throughout the negotiation, you are required to:
• initiate decision making actions
• establish the rules of procedure
• identify the information needs of participants
• actively encourage the free exchange of information
• encourage decisions which are realistic for the situation
All decisions throughout the negotiation processes must be in line with:
• legislative, organisation and site requirements and procedures
• manufacturer's guidelines and specifications
• Australian standards
• Employment and workplace relations legislation
• Equal Employment Opportunity and Disability Discrimination legislation
Ensure that you adequately minute the negotiation and develop correspondence to relevant stakeholders to advise them of the outcomes. Stakeholders for this project could include:
• relevant regulatory authorities
• tenders
• project managers
• contractors
• employees
• community
• customers
• suppliers
1. Introduction
The following Negotiation Plan is will assist Procurement staff when preparing for negotiations. It has been designed as a simple tool to help staff analyse issues and prepare successful negotiation strategies.
The guide will prompt staff to think through the government's requirements and objectives prior to undertaking important negotiations as well as consideration of both sides' needs, strengths and weaknesses in order to understand the overall context of the negotiation, leading towards an improved position.
Good preparation and planning are crucial to the achievement of successful negotiation outcomes.
Note that this document is intended to be used as a guide to the creation of a negotiation plan and that as such some of the requirements listed may not be applicable for every scenario.
Possible scenarios where this Negotiation Plan may be useful include but are not restricted to:
• RFx finalisation negotiations
• contract renewal negotiations
• contract variation negotiations
• contract management negotiations
• sole supplier situations (where appropriate).
2. Negotiation plan
2.1 Contract information and parties
2.2 Participants and authority
2.3 Location and expected duration
2.4 Reason for negotiations
3. Probity information
3.1 Probity
Are there any probity concerns with the proposed negotiation?
3.2 Procurement conduct plan
3.3 Probity advisor
3.4 Negotiation protocol
3.5 Government Information (Public Access) Act
3.6 Reporting
4. Preparation
4.1 Research
Is the subject matter which will form part of the negotiations fully understood by all members of the negotiation team?
4.2 Interests
4.2 Interests
4.4 Their anticipated strengths and weaknesses
4.5 Risks
4.6 Competitive pressure
4.7 Alternatives to a negotiated agreement
4.8 Their alternatives to a negotiated agreement
5. Objectives and negotiation points
5.1 Our objectives
List and describe our objectives in order of priority and preference. Consider if each objective is a must have or a nice to have.
5.2 Their objectives
List and describe what you think their objectives may be, in order of priority and preference. Consider if each objective is a must have or a nice to have for them.
5.3 Negotiation points
5.4 Concessions
6. Positions
6.1 Our position
Clearly and systematically outline our starting position.
6.2 Their anticipated position
6.3 Best case scenario
6.4 Bottom line
7. Approvals
Attachment:- Infrastructure Negotiation.rar