Reference no: EM133573256
Question: Each student will compose an HR memo for a public sector organization. What is an HR Memo? The Human Resources Memorandums (HR Memos) are the means for the Office of Human Resources (OHR) to share vital employment, benefits, and collective bargaining information with employees. The HR Memos are derived when State control agencies provide information on new HR policies and procedures, changes to collective bargaining, and information about yearly scheduled events such as open enrollment. HR Memos are generally shared with employees via e-mail. Below you will find sample/example HR memos from the state of California and the state of Maine.
The memo assignment is an opportunity for you to engage in a particular workplace issue and apply appropriate concepts, theories, and best practices you've learned in this course. Your HR memo will be graded on the following 4 components. Draft the purpose and outline of your message. Memos from human resources can be informational, such as policy or procedural updates, or they can be written confirmation of employment actions, such as documentation for disciplinary review or termination. As you draft the outline, determine your reader's position or title, background and qualifications Gather data necessary to substantiate your topic. For example, if you're writing about a policy change, get copies of current handbooks and standard operating procedures. Also, obtain revised policy statements that have been disseminated after your handbook was published. If the policies have to do with processes, such as technology, obtain step-by-step instructions for using the new technology.
Identify the employees you are targeting in this HR memo. List the department or the ranks/titles of these employees. Determine who your readers are and adjust the language accordingly. For example, if you're writing to IT specialists about procedural matters, they will understand technology-speak. However, if you're writing a memo about IT processes and your audience consists of more than IT staff, prepare it so it's understandable for a broad audience. Indicate whether HR memos are confidential. HR correspondence can contain sensitive information about wages and terms and conditions about employment matters such as benefits, discipline, HR metrics and HR strategic plans.