Identify how the recordkeeping framework

Reference no: EM132694882

TASK 1

Utilizing a business you work for, have access to or a simulated business, in consultation with your Assessor, you are to review the recordkeeping framework applied by the organization.

The objective of this assessment task is to:
1. analyse information from a range of sources to identify how the recordkeeping framework can address compliance requirements, risks and liabilities arising from:
•legislation and regulations that apply to the organization
•the social context
•business functions within the organization
•identified risks and liabilities
2. Develop and implement a framework for recordkeeping to meet the identified issues and needs including:
•rights, responsibilities, accountabilities and authorities
•specific records and evidence to be kept
•technologies, standards and processes for recordkeeping
3. Consult and communicate with relevant stakeholders to encourage input to, understanding of and engagement with recordkeeping framework
4. Establish processes and responsibilities for review of the record keeping framework.

1. Establishing a governance framework
Roles and responsibilities:

1 Have you identified the recordkeeping requirements that apply to the business that your team conducts? (Note: Your records manager can assist you to identify these).

2 Have you incorporated your recordkeeping requirements into current business rules and procedures for your team? Security of sensitive information

3 Have you identified records created or received by your team that may be sensitive?

4 Are arrangements in place to ensure any sensitive information is secure (in accordance with organizational requirements)?Promote records management policy and procedures

5 Do you understand and follow the organization's Records management policy and related procedures/business rules?

6 Do you promote the organization's Records management policy and related procedures/business rules to your team? Training and guidance

7 Does your team have appropriate training to meet their responsibilities for recordkeeping? Support for recordkeeping

8 Do you give your team sufficient time and resources to meet their recordkeeping responsibilities? (e.g. time for creating, saving and organizing their records)

9 Do you consider and discuss recordkeeping requirements with your staff when projects are being established?

10 Do you consider record keeping functionality when you are proposing, purchasing, developing or upgrading new business systems?

11 Have you included good records management practices in position descriptions and performance agreements and assessments? Monitoring

12 Do you monitor the compliance of your team with the organization's Records management policy and related procedures/business rules for recordkeeping?

13 Do you ensure that when team members exit your team that they save records of their work, delete unnecessary documents and handover any remaining documentation to others? Recordkeeping considerations in contracts

14 When entering into contracts with service providers, do you ensure that recordkeeping provisions are included?

15 When entering into arrangements with service providers outside of the State have you ensured all requirements for recordkeeping have been assessed?

TASK 2

Read through the case study below:

‘All Work On-Line'-Attorney-General's Department

Answer the following as a written discussion:
• What is a DIRKS and how has the DIRKS methodology been applied by the Attorney-General's Department
• In your discussion, outline key provisions of standards relevant to recordkeeping and legislative and regulatory contexts as applicable to the Attorney-General's Department.
• How has the Department implemented systems of control, applied records continuum theories and mandated ownership of business processes. Undertake further research to outline recordkeeping policies, strategies, functions and structures applied by the department.
• Discuss what the applicable learning from the Attorney-General's Department records framework implementation is to a range of business organisations.

Reference APA style

Reference no: EM132694882

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