Reference no: EM133650948

Case: Registration is a critical element of today's school system; it plays a major role in managing student enrollment and course registration. However, there are many problems when it comes to being able to have a smooth transition from semester to semester.

One of the many problems that the registration process has is the inability for students to be able to attain their registration pin. Registration is all dependent on the registration pin that each student attains after submitting their advising sheet to their advisor. Due to the lack of organization and the lack of efficiency of the current process of attaining the registration pin a lot of students find themselves in a predicament of not having their pin or not being able to attain their pin in a timely manner. This causes chaos and confusion not only among students but also among advisors as well, causing a delay in the entire registration process. This problem also ties into the problem that many students have when it comes to being able to find and contact advisors in order to receive their pins. Due to the lack of contact or guidance in finding advisors this further delays the process of students being able to register and get advised causing major backup with the entire process of registration as well.

Another problem that the registration system finds itself in is the process of registering in general. For some it is the process figuring out which classes are restricted to them and which requirements they have met and have not met. Some of the classes that are available to register for each year are classes that have prerequisites or classes that are restricted by major. A problem that the registration process faces is when students attempt to register for a class unknowing of the restrictions and prerequisites that it requires causing for the student to find themselves in a class they shouldn't be in or being told that they cannot be in the class once entering the class, which requires another process of getting a new class. This also goes hand in hand with the problem of just maintaining restrictions such as majors only classes, time conflicts in schedules, course quotas, etc. With the problem of restrictions and holds another problem of there not being enough classes comes into play when it comes to registration and students not being able to get into their own major classes. This problem can not only cause the student to be delayed in the semester when entering a new class but also delayed in the process of graduating depending on the situation that they find themselves in.

One of the last major problems that showed up multiple times when students were surveyed was the problem of the system itself. The system not being able to sustain the amount of students that are going in and out of the system all at once. This causes the system to glitch and causes major problems for students. Not only does this system problem cause major disorganization but also major difficulties when it comes to the fact of advisors being spammed with emails about system rather than helping students that have not received their pins yet which also causes major holdup for the entire registration process.

Due to these problems and many others the registration system has found itself in need of a major upgrade. This system is looking for a solution that can not only help students acquire their registration pin but also provide information on the current registration status of each student, provide a listing of all students in a particular course section, assure that the registration restrictions are maintained and initiate semester end grade reports. By doing all these things this system will not only help with the efficiency of the registration process but also in creating a smoother, less hectic registration process for the students and advisors that are included in the process. Making the transition from semester to semester more enjoyable and less inclined to give everyone a hard time.

Identify alternative solutions and choose the best one. identify possible hardware and software for the best solution and display a Cost and benefits analysis for the best solution.