Reference no: EM133276513
Bunker Hill College - Project Management Program
Lansdowne College was established in 1972 as an independent, liberal arts college with an undergraduate population of 3,500 students. Located in the North Carolina mountains, the College has maintained a strong reputation, is fiscally-sound (yes, even in Covid times), and has partnerships with local organizations that employ many of its students and graduates.
The College has recently started a new degree in project management, and it needs to provide information about the degree on its Web site. Currently, the information on the project management program is limited to what is provided in the program catalog. The College recognizes that there is a need to create information specifically designed to "tell the story" of the program through personal interviews with current students and alums.
This project is still in its early stages. It is an important project for the College as there is great interest in this kind of Web-based story-telling approach among other programs, including Lansdowne degrees in Communications, Analytics, and Applied Mathematics.
Because of the visibility of this project, the College recognizes the need for effective planning.
As members of Project management team , you will provide consultive planning services - over the course of this semester as you create key components of the project plan - specifically, the project initiation package - for this project.
As for the scope of this project - the conceptual design of the web site needs to be approved and then detailed requirements collected for the site. The College has asked that focus groups be held with the project management program faculty, staff, students, and alums to involve them in developing these requirements. A Web design and development firm will need to be retained to complete the design and development work. In order to do this,a request for proposal (RFP) should be written, bids solicited, and a contract written for the design and development of the Web site.
The project work also includes ongoing communication with Lansdowne College leaders and project management program faculty, staff, and students. The project manager will prepare progress reports at regular intervals, including, but not limited to progress on the selection of the Web design and development firm, selection of the firm, prototype review, etc.
The College has also asked for a launch party for the date when the Web site goes live. Once the Web site is complete, Lansdowne College leaders, in collaboration with leaders in the project management program, will review, provide feedback, and approve the site. Following approval, the site will be maintained by the Lansdowne College IT department.
A preliminary (very rough) draft Scope Document is provided below. Members of PJM 1100 should add additional insight to this document to best define the scope of the project as you complete the project initiation work. Get in touch with your instructor (/sponsor) with any additional questions.
Project Objective/ Success Criteria:
To design, develop, and launch a new Web site for the Lansdowne College Project Management Program according to approved requirements.
It is anticipated that project work will not begin until July 2022. No project work beyond planning can begin until since budget is not available until then. The project needs to be complete by December 2022 for a January 2023 launch.
Assigned Project Manager: Members of project team charter roles and responsibilities.
Sponsor: Your instructor, representing Lansdowne College, will act as sponsor and approve all of your work through group assignments submitted through Canvas.
Project Scope Description: You are responsible for building the Project Initiation Package for this project, and the group assignments in Weeks 6+ align with this goal.
From your initial work, the detailed workplan could be created and the work could be completed ( you will not be created this detail workplan
Acceptance Criteria
• Web site is complete before December 31, 2022
• Work is completed with budget.
• All aspects of the Web site comply with Lansdowne branding guidelines.
• Meets all ADA guidelines in terms of Web site accessibility.
Project Exclusions
Even though this project may serve as a model for other degree program Web sites at Lansdowne, creation of other sites is not in scope. Careful attention should be paid to the process and lessons learned so that this project, if successful, can be replicated. Project Constraints
• Budget - $150,000 has been approved for this project.
• Project Initiation Package complete by end of semester. (Refer to assignments in
Canvas for details.)
• Web site launch by January 2023.
Project Assumptions:
• The core project team (members of PJM 1100) may only devote 4 hours a week
to the initiation work on this this project.
• Other project resources will be negotiated per integrated project plan.
Major Milestones:
• Select Web design and development firm.
• Select interviewees.
• Approve prototype.
• Other milestones to be determined during detailed planning.
QUESTION: Conduct the analysis based on the information provided against the topics
How would you define the culture this project lives in
Identify the measures of success for this project - including listing out specific benefits
What are the challenges that must be managed for the project to be successful
Given these challenges, what must go well/ right for the project to be successful (Critical Success Factors)
What are the key roles of the project manager for this specific project? Why are they important? What advice would you offer to the project manager?
Who do you identify as the sponsor for this project? Distinguish the role of project manager and sponsor.