Reference no: EM132937981

Questions -

Q1. You work with three administrative assistants in a publishing company. You share a centralized paper filing system for the business files. To stay organized you spend at least 20 minutes each day filing, as does your co-worker Inga. Unfortunately, your other co-worker, Ashley, hates to file and rarely does any filing; instead, she puts the files in a pile on her desk. Often when you are searching for a file you can't find it in the file system, but eventually you locate it on Ashley's desk. You are getting increasingly frustrated with having to search for missing files, since this wastes a considerable amount of time. How should you address this issue?

Q2. You are convinced that your predecessor made up his or her own filing rules. You have been working for three weeks, and you are having difficulty finding anything your predecessor filed. Your office supervisor has asked you to redo the files and to set up your own system. You are eager to set up a better filing system, but this is the peak season for your department. It will be at least two more months before you have time to redo the files. What can you do in the meantime?

Q3. You have set up an electronic filing system for your office, complete with directories and folders. At numerous staff meetings you have asked the managers in your organization to please file their completed proposals into the correct folders that you have set up. However, whenever you have to search for a proposal, you rarely find it in the correct folder or even in the correct directory. What ideas do you have for solving this problem?