Reference no: EM132823102

BSBPMG522 Undertake project work

Project Plan - Assessment

Assessment Task 1: Project PLAN

Task summary:
You are the Project Manager of the Project outlined below and are to complete the project plan template as provided in detail.

Background

A chain of well-known Cafe's in Sydney and Melbourne has decided to open a smaller version of their larger shops in Canberra. The name of the Café is CupNBake.
The café in Canberra will be based in Manuka.
The Melbourne and Sydney Café's have an attached-on site industrial bakery that produces all of their bread, pastries, pies and cakes on site. In Canberra the company's bakery is based in Fyshwick and does not have a café attached to it. The bakery in Fyshwick operates from 0200 (2am) through to 0900 (9am) daily - 7 days a week
The café in Manuka will operate from 0700 (7am) -1600 (4pm) - 7 days a week.
This version will NOT have the bakery on site, however this café will be receiving all of their required bakery products from their own bakery based in Fyshwick (run by the same company - but at a different location).
You have 3 staff members to assist you throughout the project.
You are to allocate their roles and names in the assessment.

ALLOCATED BUDGET TO COMPLETION AND HANDOVER: $75000.00 (AU)

CupNBake Café Details:
The basic details of the Manuka CupNBake café are:
• Will be set up for 16 tables and chairs of up to 4 patrons each
• The café will be located inside a Marketplace
• It will have an underground carpark with small cage storage unit
• Will have a long counter with display units of all the baked goods
• Bread racks will be located behind the counter with a bread slicer near by
• A large, specialised coffee machine will be to the right of the display units
• The space between the two will be the area that orders are placed
• There is a utility room behind the counter with an additional storage- both refrigerated and cupboard.
• A small space will be allocated for staff in this area as well.
A Café Manager has been appointed; his name is David.
He is recruiting the remaining staff required for opening.

Task summary:
You are the Project Manager of the Project outlined below and are to complete the project plan template as provided in detail.
Timeline: 4 weeks
Budget: $75000.00 (AU)
You are to complete the provided Project Plan in detail for the following:
• Complete set up and design of the café at Manuka to point of opening in 4 weeks
• Including: (but not limited to - include additional information as you see fit)
o Layout and design around current floorplan as outlined in brief
o Internal building/carpentry/painting/tiling/plumbing/electrical work
o Source and installation of all equipment required (research this to ensure you cover ALL that is required please!)
o Security Systems
o POS (point of sale) Systems
o Storage
o Any other relevant details
• Daily/Weekly/Fortnightly activities and milestones are required as part of the template
• Relevant and detailed communications with all stakeholders is expected and needs to be outlined in the Project Communications area of the template
• The Risk Assessment must be completed for the entire Project as part of the template

Assessment Task 2: Project BUDGET

Task Summary:

You are the Project Manager of The CUPNBAKE Project as per Assessment 1.

In this assessment you will be required to complete a four (4) week budget allocating you total budget of $75,000.00 as closely as possible to what the project plan aligns to.

Background/Operational Brief: (as per Assessment 1)

CupNBake café is opening a new smaller store in Canberra and will be based in Manuka.
You have 3 staff members to assist you throughout the project.
ALLOCATED BUDGET TO COMPLETION AND HANDOVER: $75000.00 (AU)

Task summary:
You are the Project Manager of the Project outlined below and are to complete the project plan template as provided in detail.
Timeline: 4 weeks
Budget: $75000.00 (AU)
You are to complete the provided Project Budget Template in detail for the following:
• Weekly costings - according to the Project Plan
• 4 weekly allocations to the total of $75000.00
The template provided has areas for you to add information to as applicable.
This will change on a weekly basis - do not keep it the same each week.
Budgeting is important but remember it is also estimating at this point of the project.
Try to have money in reserve for the unexpected
Be sensible with your amounts - research this to be accurate as possible (remember that hospitality often buys in bulk and therefore has large savings on items such as crockery/cutlery etc)
IF it appears you are going to go OVER the budget - review your amounts to ensure you stay within the allocated amounts.
At week 4 there is an area for notations of how you have made adjustments or corrections to the budget should you seem to be going OVER the budget. Use this.
Remember:
• You are the Project Manager
• You are to view every aspect of the project that is required to getting the set up to the opening date for the Owner
• You are to do external research to assist you in this project if you have no prior experience or hospitality knowledge

Assessment Task 3: Trouble Shooting Questions

Task Summary:

You are the Project Manager of THE CUPNBAKE Project as per assessment 1 & 2.

In this assessment, you will be required to answer specific troubleshooting questions in detail in relation to the project.
• Be sure to be thorough and detailed in your responses. (One-line responses will be failed!)
• Reflect on your training modules/PowerPoints on Canvas as needed to complete.
• No referencing is required as this is to be YOUR OWN WORDS and a description of actions that YOU would take.

What do I need in order to complete this assessment?
• Computer and Microsoft Office
• Access to the Internet for research
• Access to your learning materials

QUESTION 1)
You are having issues with the suppliers of the selected countertops for the Café being able to confirm their delivery time...

a) What do you do?

b) How do you avoid this impacting the project timeline?

QUESTION 2)

The plumbers have failed to seal the sink in the back storeroom, and it is leaking across the newly laid tiles.
a) Outline the steps you would take to manage this situation:

b) What are the possible implications of this?

c) How will you manage the possible issues raised in part b)

QUESTION 3)

The water leak that occurred in question 2 has affected the wiring in the café and has caused all the electrical outlets to short circuit.

a) Outline the steps you would take to manage this situation:

b) How would you accommodate the additional costs that fixing the electrical issues have raised? Who would you contact in relation to this?

QUESTION 4)

The Owner of the Café has come in contact with Covid-19 by travelling and is required to isolate for 14 days. Therefore, she will be unable to visit the site daily, as has been her routine so far.

a) How as her appointed Project Manager will you keep her across everything adequately?

b) What types of information would you report to her and how often?

QUESTION 5)

There has been a fire in the marketplace where the Café is located. The building has been evacuated whilst ACT Fire Brigade attend the scene. There is no direct damage or danger to the Café.
However, as no contractors can continue working until the building is deemed safe - this causes you to lose valuable time on your project timeline.

a) How do you adjust your plans for this unexpected incident?

b) What type of discussions would had with the subcontractors in relation to making up the time lost?

Attachment:- Undertake project work.rar