Reference no: EM132563519

Background information

You are at a trendy cafe with your friend, Bill . Bill look terrible and when you ask him waht wrong he tells you he believes there is a problem with his ordering and accounts payable system which may be costing him money His business ATS Pty Ltd is a major provider of texts and stationery to secondary schools throughout the southern region. Students submit their order through their school at the beginning of the year. ATS fit the order in three steps:

1. The order is received from the school and entered into the ATS inventory order system
2. The books and stationery required to fill the order are drawn from Inventory, packed and dispatched to the student
3. Payment is received from the student and processed

Required

You need to give Bill recommendations on how he can update his ordering process, what questions would you ask him (Bill appears to be using a paperless ordering system, you could discuss a paperless or manual system).

Question 1: After speaking with Bill it become obvious that he doesn't understand how accounts are processed, explain the process of ordering item and how the transaction is recorded in the companies accounts) in your conversation you will need to discuss authorisation, receipt of invoice, matching to purchase order and checking details on order and invoice.

Question 21: What step would you take if you found a discrepancy on the invoice ?