Reference no: EM133806625

Work Integrated Learning

PREPARING FOR YOUR INDUSTRY PLACEMENT

General Information about Reports
Reports are in the public domain. Hence, they should not be unduly critical of, nor reflect poorly on, the company (your WIL host), the University or individuals.

If you have any serious concerns, these should be communicated in writing to your AS and the Topic Coordinator(s).
You must arrange for reports to be vetted by your Placement host prior to submission to avoid any breach of confidentiality or the release of other sensitive information.

The reports will conform to the following specifications and format:
A cover sheet including the University and College names, Topic name, Unit value, Student's full name, Student number, Student FAN, Placement Organisation name, Placement Supervisors' names, dates of your placement, and the date of submission.
Margins of between 2 and 2.5cm on all four sides, all pages numbered, a summary page, and a table of contents.
Diagrams and tables must be neatly drawn and centred, or computer generated and clearly annotated. Need Immediate Assignment Help? Click Here to Get Assistance!
Appendices may be used and their content will not be included in the page count. Other material may be attached if necessary (e.g. organisational charts, photographs, plant and equipment details, company or product brochures).
You are strongly encouraged to include figures and tables to enhance your reports. The reports should have a strong emphasis on technical and commercial aspects (with a balance appropriate to the work undertaken). It is important the reports clearly indicate the project's significance and how your work contributed to the company's objectives. You are advised to discuss the format of the reports and Logbook with your AS, and alter them if necessary, due to discipline specific reasons.

Specification Report
Your Specification Report (Report 1) should follow the structure and tools learnt through your Project Management topic.

Synopsis
Your 1-page synopsis should include your name, the degree(s) you are pursuing at Flinders, the placement topic you are enrolled in and your 100-200 word synopsis.
It should describe what your project is about, its key milestones, the key stakeholders, and the benefits/significance to the company/organisation and/or community/sector.

Report 1 Table of Contents:

Synopsis
Table of Contents List of Tables
List of Figures
Introduction
Project Background
Project Overview
Project Title
Project Objective
Organisational Vision
Scope Statement
Project SWOT Analysis
Assumptions and Constraints
Critical Assumptions
Critical Constraints
5. Analysis of Options Stakeholders
Work Plan
Work Breakdown Structure
Deliverables & Timeline Description
Cost Estimate, if applicable
Implementation Strategies
Project Management Framework
RACI Chart
Risk Management
Risk Chart
Probability/Impact Matrix
Related Project/s, if applicable
References
Appendices, if applicable

The Final Report (Report 2) should be no less than 30 and no more than 40 pages in length for 13.5-unit WIL topics, and no less than 20 and no more than 25 pages in length for 9-unit WIL topics.
The Final Report should detail the technical project work undertaken by the student during their WIL placement - hence, this report should have a strong technical bias. Additionally, it is important that all project decisions are justified and explained and that the report clearly indicates the project's significance and how the student's WIL project and work contributed to the objectives of the host organisation/company.

The Final Report shall refer to the earlier Specification Report (Report 1), where appropriate, and include:
A Title Page that lists the student's name, FAN and student number; the Topic Code, Name and Unit value; the student's Industry and Academic Supervisors; the start and end dates of the WIL Placement; and the date the report was submitted (*)
An Executive Summary (no longer than a page) that describes the main work undertaken, the achievements, and other significant outcomes (*)
Appropriate Acknowledgment of relevant staff or colleagues who supported, guided or assisted with parts of the project (*)
A Table of Contents, and where relevant, other tables (for figures and tables) (*)
A brief Introduction, including a section on the background to the company (your WIL host), a statement of the project(s) aim(s), significance, and any changes to the aims and objectives of the project that were contained in the earlier Specification Report (Report 1).
The formal part of the Final Report should then follow, and can include (where relevant and appropriate) the following information:
A description of all project work that was undertaken, and where multiple projects have been undertaken during the WIL placement, the order should reflect the time spent on each project (from most amount of time to least)
Details of any planning and design work undertaken to demonstrate the project or design process undertaken
Justification of project decisions (such as component selection, etc)
Validation or simulation of any design work
Details of any construction, prototyping, implementation and testing of hardware and software (where appropriate)
Records and analysis of measurements, and a critical appraisal of performance
Discussion of the milestones set and the processes used to ensure that they were met, including a discussion when and if milestones were not met or changed
Where appropriate, a final budget or financial assessment of the project(s) indicating all project costs, an analysis of the costs, and if financial or cost optimisation was used during the WIL placement to improve the project outcome
A reflection on the student's overall WIL experience, including their Transferable Skills Reflection self-assessment
Recommendations on the next steps for the project
Conclusions
Appendices where appropriate and numbered accordingly.

Appendices may include: data sheets, code (select sections or full programs), appropriate screenshots of work, appropriate and relevant protocols or standard operating procedures, ancillary project information or documentation, relevant meeting minutes, ancillary project plans (Gantt Charts, network diagrams, etc.), ancillary CAD models, early prototype designs and/or sketches, ancillary images, brainstorming exercises, etc. (*)

Part 1. WIL Showcase Day Oral Presentations

PLEASE NOTE: On WIL Showcase Day you will be presenting your project to a wider audience including high schools students, high school teachers, other placement supervisors, other WIL or non-WIL industry representatives, and University representatives and staff members. It is important that you present yourself as if you are attending a job interview, as potential employers may be present and watching. Additionally, you are representing the company that you are currently performing your WIL placement at, so a high level of professionalism is expected.
All WIL students are required to prepare a 5-minute talk that provides an overview of their WIL experience. When school groups and the general public come around to each ‘station', all students are expected to give an interesting and engaging overview and summary of their WIL experience to date. PowerPoint slides on a laptop can supplement the talk, as can the student's poster (see ‘Part 2') and any artefact/product or output from the WIL project.
When talking to the public, please include following in your talk:
A brief overview of your host organisation,
Explain the nature of your project,
Show an understanding of the project aims and goals,
Provide a brief explanation of methods/processes used to achieve or plan to achieve project goals,
What outcomes/outputs your placement achieved to date, and
Emphasise your own contribution to the project and to the company.

Additionally, think about your talk ‘style':
Speak clearly and confidently using verbal and non-verbal clues (preferably do not read from notes or your slides or poster),
Maintain an even pace - don't speak at a million miles an hour,
Engage the audience and hold their attention, and
Try to address asked questions and respond appropriately.

Part 2. WIL Showcase Day Poster Displays (Exhibition) Layout:
The format of the poster is A1 Landscape.
Your title should be across the whole width of the poster, with the author's name and affiliation below it. You should also include the names of your placement and academic supervisors.
In general, use just three to four columns for a "landscape" oriented poster.
The order of reading should be down the columns rather than across the rows.
Please allow at least 15 mm margin from the top and bottom edge of the poster, otherwise some text or the title may be obstructed from view when hung.

Some key considerations:
Most posters will be observed from a distance of 1 to 2 m away. Hence, design your poster to be easily seen, using appropriate font sizes. Use approximately 100 to 200 point for Title and at least 36 point for main text.
Use no more than three different fonts (usually 2).
Restrict boldface to title or headings.
Acronyms and other shorthand would not make sense to somebody who is not familiar with your project/research area and should be avoided.

Content:
The posters should be mainly about your Placement projects, and not your Placement Organisation, although acknowledgment to the Placement Organisation and University could be expressed by incorporating the official logos within the poster.
Suggested content includes:
Title in Block Letters followed below by:
your full name and course title including level of studies
Placement and Academic supervisor titles and names
Project overview including background, objectives, and methods
Project management tools used in planning, execution and finalising project results
Application of quality management tools and lessons learnt through project implementation if applicable
Conclusions, including statement regarding your own personal contributions to the project and the organisation
A list of references and resources used.
As the poster is already a concise overview of the project, it does not need an abstract.

Note: Just needed to write the parts B assessment