Explain the assumptions and risks of the project

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Reference no: EM133673174

Discussion Post: Project Schedule & Budget

As a project manager, you may find that your leaders will be most concerned with budget and timeline. They will want to confirm that everything is on schedule and within the budget because those two items affect the bottom line.

Discuss the following questions with your class:

1. How will having a project schedule and a project budget help you manage health IT projects?
2. What might happen if you don't have a schedule and/or budget? Provide examples.

Homework

As a project manager intern, your leadership team have tasked you with a new project to manage. They would like you to present your work breakdown at the next leadership meeting. This presentation will showcase your planned scheduling and your ability to determine project requirements and plans.

Scenario

In your most recent meeting with the CIO, she lets you know that in an effort to increase security and safety, the organization has contracted with a company that will supply the organization with a visitor badge-printing kiosk for its lobby.

She explains that the current process for guests entering the building includes receiving a visitor badge after signing their name on a printed page, which could lead to safety and security concerns for visitors.

The new badge-printing kiosk will allow visitors to complete an electronic visitor log and print a badge. The visitor information is stored permanently, and the badge disables itself at the end of the day. The organization will pay $500 per month for this system, and it anticipates the system will help protect its visitors' confidentiality because they will no longer have a paper visitor log that is visible to anyone. The organization also hopes the new system will help increase security because the visitor badges will automatically disable at the end of visitors' scheduled visits.

The primary users will be the staff at the building's reception desk. Other interested parties include the privacy officer, security officer, guest services manager, purchasing manager, and help desk manager. System users also include patients, vendors, and health care providers, such as doctors, social workers, and case managers representing payers.

The vendor will ship the badge kiosk for delivery in about a month, and the organization will install it because it is customer installable.

The CIO, who is the project sponsor, wants you to manage the project. Your first homework is to prepare a charter for this project. The CIO needs this for a meeting with the leadership team.

Preparation

Research project management charter templates to use for inspiration to complete this assessment.

Task

Prepare a project charter document in which you:

1. Describe the project stakeholders.
2. Describe the project and its value to the organization.
3. State the project scope.
4. Provide an estimate of the project schedule.
5. Provide an estimate of the implementation budget (not the monthly operation fees).
6. Provide a communication plan.
7. Explain the quality issues within the project.
8. Explain the assumptions and risks of the project.
9. Provide definitions of any important terminology.

Reference no: EM133673174

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