Reference no: EM132713478

BSBPMG522 Undertake project work

Task 1 Question 1 Give two (2) examples of project management tools and how they contribute to a project. (Approx. 50 words)

Question 2 Outline types of documents and other sources of information commonly used in defining the parameters of a project. (Approx. 40 words)

Question 3 Explain processes for identifying and managing risk in a project. (Approx. 50 words)

Question 4 In no more than 200 words, outline the organisation's mission, goals, objectives and operations and how the project relates to them.

Question 5 Explain the organisation's procedures and processes you need to follow for managing your project including:
• Lines of authority and approvals
• Quality assurance
• Human resources
• Budgets and finance
• Recordkeeping
• Reporting
(Approx. 50 words each point)

Question 6 What are the project work health and safety requirements that apply to your project? (Approx. 50 words)

Task Description
You are a recruit from AMPLITUDE management consultancy. Co-owner Andrew Campbell has sent you on assignment to the client firm Australian Hardware.

You can access all of their supporting documents by clicking here: https://australianhardware.simulations.australiantrainingproducts.com.au/

You are required to undertake a straightforward project, which includes developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application in future projects.

Your completed project will be approximately 1000 words in length. All reports and evidence must be uploaded into Canvas once completed.

The intranet tab on this site will lead you to the relevant Australian Hardware Store documents. A range of other documents within this intranet page will provide valuable background information about the operation of the business.

Simulated Scenario - Australian Hardware Store

Part A - Project plan

You are required to demonstrate your ability to create a project plan. The project plan must incorporate all the project plan specifications within the project plan template. Your completed project plan will be approximately 1000 words in length.
Project title
The name or title of your project.

Project purpose
The purpose/reason for your project.

Relationship to other related projects
If your project is related to other projects include this here. If it is not, please write not applicable.

Project objectives
The project objectives should be aligned to the organisation's strategic context, including:
• Mission
• Goals
• Objectives
• Operations
• Organisational structure
Ensure that you outline the organisation's mission, goals, objectives and operations and how the project relates to them.
Scope (include key deliverables and documentation)
In scope

Out of scope

Assumptions

Constraints

Key People
Include a short explanation of how each of the key people contributed to the development of this project plan.
• Project client/owner:

• Project sponsor:

• Stakeholders:

• Project Manager (you):

• Project team members:

Responsibilities and reporting schedule
Using the information, you generated in the work breakdown structure (WBS), update the schedule. Include your WBS and Gantt chart in the Appendices.

Resource and cost plan
Resource planning is where you determine what resources (people, equipment and materials) and what quantities of each should be used to perform activities. Once the resources have been determined, estimate the project costs. Include a more detailed resource and cost plan in the Appendices if required.

Risk Management Plan
Your risk management plan should include WHS/OHS considerations where appropriate (using Australian legislative framework).

Communications and reporting
Include a high-level communications plan here. The communications plan should reflect the organisation's structure and reporting requirements.

Appendices
List the Appendices that are attached to your project plan, if applicable.
Project approvals
Add any signatures that are required for approval to proceed to the next phase.

A work breakdown structure (WBS) in project management is a tool used to define and group the project's discrete work elements (or tasks) in a way that helps organise and define the total work scope of the project. The WBS is a dynamic tool and can be revised and updated as needed by the project manager.

Work breakdown structure

Gantt chart
To use a Gantt chart, list the activities and tasks in column A, select an appropriate time interval days, weeks or months), allocate the dates to columns B onwards and plot the expected time duration (total time from start to completion) under the appropriate column by selecting shading from the cells. When you wish to provide a status report, simply colour or shade in black those items that are completed or estimate the percentage complete. This will give you an immediate visual representation as to whether or not you are on schedule. You can add extra columns for assignment of responsibilities etc. For small projects, a Gantt chart can be created as a spreadsheet.

Record keeping
State the location and timeframe in relation to maintaining all records for the project plan.

Part B - Project planning meeting
You conducted a project planning meeting with with your project team to discuss and determine the following:
a) project objectives
b) project purpose
c) relationship to other projects
d) scope of the project

Briefly summarise the outcome of the meeting. (approx. 50 words)

Part C - Clarification email
Your project team identified an issue in relation to the scope of the project. They believe that feedback should be within the scope of the project. Draft an email to your manager seeking clarification as to whether this can be included in the project. At the same time, you will need to confirm with your manager whether this project is related to any other projects being undertaken by the organisation.

Part D: Project monitoring and implementation
Provide evidence of record-keeping in the form of at least three status reports for management (and other relevant stakeholders) at progress intervals of 25%, 50% and 75% during the project, using the templates provided.
Outline the support that team members may require over the life of the project. Provide an example of how you would provide that support regarding specific needs to ensure that the quality of the expected outcomes of the project and documented timelines are met.
Outline examples of when and how the communication and risk-management plans would be used in the project plan. Provide evidence of implementing communication and risk-management plans.
Summarise the deliverables the project plan needs to achieve and by what time they need to be achieved. Outline three examples of what might cause the deliverables to not be achieved.

Record-keeping
Explain or provide evidence of the record-keeping systems that you have set up for the project. This should include what has been done and any software applications used (e.g. Microsoft Project, Microsoft Excel, etc.).
List some of the records that were created during the lifecycle of the project.

Support for team members
Explain or provide evidence of the support that team members may require over the life of the project. Provide an example of how you would provide that support and the outcome you would expect to see.

Communication and Risk Management Plan
Give examples of when and how the communication and risk-management plans would be used in the project. Provide evidence of how you have implemented the communication and risk management plans.

Part E - Project finalisation
You conducted a project review meeting with your project team. In the meeting you discussed with your team and determined the following:
a) Whether objectives and deliverables were achieved
b) What worked well
c) Lessons learned

Using the provided templates, complete the following project finalisation processes, including all specified sections and details.

A signed-off Project Closure report. The report must specifically address finalised financial records, how the project documentation will be archived and the transition plan for team members to new or previous roles.
Document and evaluate the outcomes of the post implementation review and prepare a report identifying opportunities for improvement.
Draft an email to send the finalisation document to stakeholders outlining how the decision was made in relation to opportunities for future improvements.

Attachment:- Undertake project work.rar